---
title: "Invoice Management System"
ocid: "ocds-h6vhtk-06070b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06070b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06070b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06070b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL"
published: "2026-01-15"
---

# Invoice Management System

Buyer: CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-06070b

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06070b)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06070b.json)

## Summary

The City of Bradford Metropolitan District Council has completed a procurement process for an Invoice Management System (IMS), a crucial project aimed at transforming invoice management and processing tasks. This procurement involves a 3-year contract for licences, support, and maintenance, with an upgrade to Cloud infrastructure. The award was made to Documation Software Limited, a supplier with a strong track record, who has been providing this system for nearly five years. The procurement was conducted using a direct method below the competition threshold, highlighting a trusted supplier relationship. The contract, valued at approximately £1.8 million, was signed on 15 January 2026 and runs until the end of January 2029. This process falls under the goods category of the industry and is confined to the United Kingdom, specifically the Bradford area.

This procurement provides significant business growth opportunities, especially for companies specialising in software solutions and system upgrades in the public sector. Suppliers in the SME sector, such as Documation Software Limited, who have expertise in delivering software packages and computer systems, particularly with a focus on digital transformation and cloud solutions, would find such tenders advantageous. This contract underlines the potential for businesses adept in offering comprehensive support and maintenance services to enhance their portfolios by establishing enduring relationships with governmental authorities, thereby opening doors for repeat or similar opportunities in local government sectors.

## Notice

3-year licences, support and maintenance of the Invoice Management System (IMS) including an upgrade to move to Cloud. Documation Ltd have provided the Invoice Management System (IMS) for coming up to 5 years in January 2026. We have had no issues with the company and the support provided has been excellent. The project to implement the invoice system was a success, the system has transformed how Bradford process and manage invoices.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003649-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Jan 2026 |
| Contract period | 15 Jan 2026 - 31 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £155,348 |
| Contracts value | £155,348 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL |
| Locality | BRADFORD |
| Post town | Bradford |
| Postcode | BD1 1HX |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE41 Bradford |
| Local authority | Bradford |
| Electoral ward | City |
| Westminster constituency | Bradford West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DOCUMATION SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48900000 - Miscellaneous software package and computer systems

## Release History

- 15 Jan 2026 at 16:57 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/003649-2026
- 15 Jan 2026 at 16:52 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/003646-2026
- 15 Jan 2026 at 16:46 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/003645-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/003649-2026
  15th January 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/003646-2026
  15th January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/003645-2026
  15th January 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.documation.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06070b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06070b.json.