---
title: "Provision of Washroom and Associated Services"
ocid: "ocds-h6vhtk-060786"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060786"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060786.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060786.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE"
published: "2026-03-10"
---

# Provision of Washroom and Associated Services

Buyer: THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-060786

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## Summary

The Police and Crime Commissioner for Warwickshire has awarded a contract for the provision of washroom and associated services across multiple Warwickshire Police sites. The procurement process utilised a below-threshold, one-stage open procedure, resulting in Hygiene Solutions & Systems LTD securing the contract. The initial contract term is set for three years starting from 1 April 2026, with an annual value of £29,999.67 plus VAT. The contract allows for extensions of up to two additional years and includes flexible options for altering service frequency and site coverage. This initiative falls under the services category and involves various hygiene and waste management tasks, to be delivered comprehensively across the designated locations in Warwickshire (UKG13 region).

This tender presents potential business growth opportunities for small and medium-sized enterprises (SMEs) specialising in hygiene and facility-related sanitation services. Such businesses can benefit from participating in robust service delivery that involves a variety of sanitary installations and waste management, including handling clinical and hazardous waste. With a focus on non-disruptive, high-quality service that aligns with policing requirements, businesses that can provide innovative, flexible, and responsive hygiene solutions will be well-suited to compete. The potential for contract extensions and adaptive service requirements offers a platform for establishing long-term relationships and expanding service offerings in response to evolving client needs.

## Notice

This notice is an AWARD notice and NOT a call for competition. The Police & Crime Commissioner for Warwickshire has AWARDED a contract for a fully managed washroom service across multiple Warwickshire Police sites. Service Requirements Include (but are not limited to): * Female washroom hygiene services, including planned sanitary waste collection and disposal, and the replenishment of hygiene consumables (e.g., pad dispensers, bag dispensers). * Male washroom hygiene services, including water manager maintenance, replacement of urinal sleeves and planned urinal servicing. * Specialist waste services, including hazardous, non-hazardous, sharps, clinical, medical and PPE waste collection and disposal. * Other hygiene services, such as door mat cleaning and replacement, nappy waste collection, and the installation/servicing of air freshening units. The successful supplier shall provide planned services as well as ad hoc services as and when required. The award has been made following a below threshold one stage open procurement procedure. Contract Details The contract will commence on 01 April 2026 with an initial term of 3 years with options to extend for 2 x 12 months at the Authority's discretion. The annual contract value is PS29,999.67 plus VAT, this value may change once site surveys have been completed by the contracted supplier. Options Options include being able to alter frequency up/down with pre-agreed notice and also to add/remove sites as required with pre-agreed notice. Service requirements may also evolve from time to time therefore service lines, frequency/quantity/volume may increase and/or decrease. The option to extend the contract at the end of the initial term. There is also the option to adjust the service requirements as a result of the initial site survey.

### Lot Information

Lot 1

Renewal: At the Authority's discretion the contract may be extended for 2 period of 12 months each.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/021254-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Mar 2026 |
| Submission deadline | 13 Feb 2026 |
| Future notice date | Not specified |
| Award date | 6 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £150,000 |
| Lots value | £150,000 |
| Awards value | Not specified |
| Contracts value | £149,999 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE |
| Locality | LEEK WOOTTON |
| Post town | Coventry |
| Postcode | CV35 7QB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick All Saints & Woodloes |
| Westminster constituency | Warwick and Leamington |
| Delivery location | TLG13 Warwickshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HYGIENE SOLUTIONS & SYSTEMS |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 45 - Construction work
- 85 - Health and social work services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 39811200 - Air sanitisers
- 39831700 - Automatic soap dispensers
- 42933100 - Sanitary vending machines
- 42968200 - Sanitary dispensing machines
- 45332400 - Sanitary fixture installation work
- 85142300 - Hygiene services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
- 90524000 - Medical waste services
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
- 90524300 - Removal services of biological waste
- 90900000 - Cleaning and sanitation services
- 90918000 - Bin-cleaning services
- 90920000 - Facility related sanitation services

## Release History

- 10 Mar 2026 at 11:27 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/021254-2026
- 16 Jan 2026 at 11:54 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003830-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/021254-2026
  10th March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/003830-2026
  16th January 2026 - Tender notice on Find a Tender
- https://sell2.in-tend.co.uk/blpd/publictenders

## Notice URLs

- https://sell2.in-tend.co.uk/blpd/publictendersYoumustsubmitoneelectroniccopyoftheentiretenderresponseviatheTenderingportal.Pleaseclearlylabelthetitleofallelectronicfilesuploadedsothattheyareeasilyidentifiable.TheTendermustbecompletedinEnglish.InsubmittingyourelectroniccopyviatheTenderingportal,pleaseuploadyoursubmissionusingthe'Attachdocuments'button–pleasedonotsendviaanyothermethodandpleasedonotusethecorrespondencefunctionasthiswillnotbeaccepted.Pleaseensurethatonceattachedyouclick‘SubmitResponse’.Failuretosubmitbytherequireddeadlinewillresultindisqualificationfromtheprocedure.Followingthereturnofcompletesubmissionsthesewillbeassessedagainsttheawardcriteria,processandscoringmatrixassetoutintheInvitationtoTender.NOTE:Largefilesmaytakesometimetoupload.Weadvisethatyoulog-ontocommenceyouruploadprocessatleast2hourspriortothedeadline.ThepreferenceisforalldocumentstobeprovidedinPDFexceptforExcelPricingfileswhichshouldbesubmittedasliveExcelfiles.Zipfilesarepermittedbutpleasenotplacezipfileswithinzipfiles.Pleasekeepfilenamesconcise.Unlessspecificallyrequested,linksorreferencestowebsitesmustnotbeprovidedasananswerinresponsetoanyquestionOnceyouhavesubmittedyourtenderthesystemwillshowyouareceiptofyourReturnSubmissionandthestatusatthebottomofthetendersubmissionwillchangetoReturnSubmitted.Thetenderingportalwillallowyoutoupdateatender/quotationoncesubmitted,butonlybeforethesubmissiondeadline.Itisthelatestsubmissionthatwillbereviewedforthepurposesofevaluation.OncetheDeadlineforITTsubmissionshaspassed,theportalwillautomaticallylockensuringnolatesubmissioncanbemadeandSupplierswillnotbeabletomodifyanydocumentssubmittedorsubmitanyfurtherdocumentation.TheopeningceremonywillbeperformedonorafterMidday12:00hrsGMT13thFebruary2026.AlltenderswillbeopenedandvalidatedbypersonnelauthorisedtodosobytheAuthority.
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060786. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060786.json.