--- title: "Human Resources Information System (HRIS) SaaS" ocid: "ocds-h6vhtk-060815" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060815" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060815.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060815.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "MOAT HOMES LIMITED" published: "2026-01-16" --- # Human Resources Information System (HRIS) SaaS Buyer: MOAT HOMES LIMITED Current stage: Planning OCID: ocds-h6vhtk-060815 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060815) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060815.json) ## Summary Moat Homes Limited, a sub-central government public authority located in Dartford, UK, is in the planning stage of procuring a new Human Resources Information System (HRIS) SaaS solution. This Preliminary Market Engagement (PME) aims to replace their current HRIS to support over 500 employees. Interested suppliers are invited to participate in this engagement process by submitting responses by 19th January 2026, with potential follow-up conversations occurring between 26th and 30th January 2026. The procurement process is in the initial planning stage and has yet to determine the exact procurement procedure or route to market, with possible options including an open procedure or a competitive flexible procedure. The planned contract period starts from 20th June 2027 and extends up to 2031, with the maximum extension reaching until 2037. This procurement presents a significant opportunity for businesses within the human resources software industry, particularly those specialising in time accounting or HR software packages. Companies that can offer innovative, cost-effective, and robust HRIS solutions, tailored for a public authority like Moat Homes Limited, would be well-suited to compete. Suppliers participating in the engagement process can influence the future tender specification, ensuring maximum alignment with their service offerings and operational capabilities. As this is not a formal competition, it allows for early engagement with the buyer, providing an invaluable chance to showcase capabilities and gain insights that could influence the eventual formal tendering process. ## Notice Scope of this PME We are exploring the market for a modern HRIS/HCM solution suitable for Moat Homes Limited (the Authority), which has over 500 employees. The information you provide will help us to: * Understand what the market can offer in terms of HRIS functionality, service models and innovation. * Test our assumptions about single-suite versus modular approaches. * Identify realistic implementation timescales to support a go-live no later than August 2027. * Gain insight into cost drivers, pricing structures and mechanisms to avoid unplanned cost escalation or system disruption. * Understand which public sector frameworks you can offer your solution through. * Identify suppliers who would be willing to engage in follow-up conversations, demonstrations as part of this PME. This is not a call for competition and is not part of any formal selection process. Taking part, or choosing not to take part, will not affect your position in any future tender. Background to the Requirement We currently use a SaaS HRIS that provides core HR records, recruitment and onboarding, payroll (with a bureau element), absence and leave management, expenses, performance management and training administration. Moat has not yet determined the procurement procedure or route to market for this requirement. We may choose to award any future contract via an open procedure, a competitive flexible procedure, a call-off from an appropriate framework agreement (including mini-competition or direct award where permitted), or another compliant route under the applicable procurement regulations. Providers wishing to participate in this Preliminary Market Engagement must do so via the Procurement for Housing tendering portal (https://procontract.due-north.com/Procurer/Advert/View?advertId=cb8acd77-bdd9-f011-813c-005056b64545&fromAdvertEvent=True/), reference DN800516. ### Planning Information This notice is published for market engagement for the replacement of our Human Resources Information System (HRIS). The purpose is to gather information from interested suppliers so that we can shape our future specification, procurement route and implementation plan ahead of our current contract ending. Timetable (Indicative) • Publication of RFI / PME document – 15th Dec 2025 • PME Responses due by - 19th January 2026 (14:00) • Potential follow‑up supplier conversations and demonstrations – 26th January – 30 January 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004092-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jan 2026 | | Submission deadline | Not specified | | Future notice date | 21 Jan 2026 | | Award date | Not specified | | Contract period | 19 Jun 2027 - 20 Jun 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MOAT HOMES LIMITED | | Locality | DARTFORD | | Post town | Dartford | | Postcode | DA2 6QE | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ43 Kent Thames Gateway | | Local authority | Dartford | | Electoral ward | Stone Castle | | Westminster constituency | Dartford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48450000 - Time accounting or human resources software package ## Release History - 16 Jan 2026 at 17:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/004092-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/004092-2026 16th January 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Procurer/Advert/View?advertId=cb8acd77-bdd9-f011-813c-005056b64545&fromAdvertEvent=True/ - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.moat.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060815. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060815.json.