---
title: "HR Applicant Tracking Software (ATS)"
ocid: "ocds-h6vhtk-060871"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060871"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060871.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060871.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS BUSINESS SERVICES AUTHORITY"
published: "2026-03-25"
---

# HR Applicant Tracking Software (ATS)

Buyer: NHS BUSINESS SERVICES AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-060871

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060871)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060871.json)

## Summary

The NHS Business Services Authority has completed a direct procurement process for HR Applicant Tracking Software (ATS) services. The contract, valued at £155,484, has been awarded to CIVICA UK LIMITED, located in London, UK. The service will support the NHSBSA and its HR Shared Services clients from other health organisations, provided on a Software as a Service (SaaS) basis. This direct award acts as a bridging contract to ensure continuity as NHSBSA develops its in-house NHS Jobs platform, and it addresses increased dependency due to NHS England's merger with DHSC. The contract covers IT services including consulting and software development, spanning from 1st January 2026 to 31st December 2028, with notable milestones and options for reviewing user volumes annually.

This contract presents a significant opportunity for businesses in the IT services sector, particularly those experienced in SaaS solutions and recruitment software, to engage with a large public health authority. As this involves transitioning to a new in-house system over a three-year period, businesses specialising in system migration and support services could leverage their expertise to secure a competitive advantage. Companies with experience in supporting large-scale HR systems and familiar with government procurement processes would be particularly well-suited to collaborate with NHSBSA during this critical period of transformation and workforce restructuring.

## Notice

This contract covers the provision of the Trac HR recruitment Applicant Tracking Software (ATS). This is used by NHSBSA and their HR Shared Services clients from other Health and Care organisations. The software is provided on a Software as a Service (SaaS) basis.

### Procurement Information

This is a bridging contract to cover an extension of the existing service until an in-house solution is completed. NHSBSA is developing its NHS Jobs platform to include new ATS functionality. This is expected to be implemented during the course of this 3-year contract, with system migration activities being required by NHSBSA and its clients in a phased approach. In addition to this, the announcement by the Government that NHS England will merge into DHSC may lead to increased dependency on the Trac system during a critical workforce restructuring period. This change adds further risk and operational complexity that would be significantly impacted by any system migration activities.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027295-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Jan 2026 |
| Contract period | 1 Jan 2026 - 31 Dec 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £155,484 |
| Contracts value | £155,484 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Pending |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS BUSINESS SERVICES AUTHORITY |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE15 8NY |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Lemington |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | C413759 HR APPLICANT TRACKING SOFTWARE (ATS; CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72222300 - Information technology services

## Release History

- 25 Mar 2026 at 12:50 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/027295-2026
- 21 Jan 2026 at 11:28 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/005200-2026
- 19 Jan 2026 at 10:59 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/004244-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/027295-2026
  25th March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005200-2026
  21st January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/004244-2026
  19th January 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.civica.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nhsbsa.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060871. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060871.json.