--- title: "Provision of Housing Repairs & Maintenance Software" ocid: "ocds-h6vhtk-060b57" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b57" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b57.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b57.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "DENBIGHSHIRE COUNTY COUNCIL" published: "2026-01-21" --- # Provision of Housing Repairs & Maintenance Software Buyer: DENBIGHSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-060b57 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b57) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060b57.json) ## Summary Denbighshire County Council has initiated an active procurement process under the open procedure to procure and implement a new housing repairs and maintenance software system. This procurement falls under the IT services category and involves software package and information systems, aiming to enhance the Housing Repairs and Maintenance function within the Council. The process is currently in the tender stage, with all submissions required by 12:00 on 18th February 2026. The procurement is situated in the Ruthin locality, within the United Kingdom. Notable dates include the enquiry period ending on 10th February 2026 and the award expected by 23rd March 2026. The suitable supplier will ensure compatibility with existing systems and provide necessary training and support, alongside data migration requirements. This tender presents a significant opportunity for businesses specialising in IT services, particularly those with expertise in software development and system integration. With a strong emphasis on quality, the tender evaluation assigns a 70% weighting to aspects such as functionality, service, and implementation support. It's well-suited for SMEs that can meet technical and economic selection criteria and possess capabilities in deploying configurable off-the-shelf software solutions. The contract period begins on 20th April 2026, with an initial duration of five years, extendable annually up to twenty years, offering long-term collaboration and growth potential for enterprises capable of fulfilling the Council's digital transformation goals in housing maintenance. ## Notice Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire's specification, appropriate training and post implementation support will be provided to the Council. The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice. ### Lot Information Lot 1 Renewal: The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/005396-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Jan 2026 | | Submission deadline | 18 Feb 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 19 Apr 2026 - 19 Apr 2031 | | Recurrence | 2030-11-20 | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | £1 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DENBIGHSHIRE COUNTY COUNCIL | | Locality | RUTHIN | | Post town | Llandudno | | Postcode | LL15 1YN | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Ruthin | | Westminster constituency | Clwyd East | | Delivery location | TLL13 Conwy and Denbighshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 21 Jan 2026 at 15:11 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005396-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/005396-2026 21st January 2026 - Tender notice on Find a Tender - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=357778 Pre-market Engagement Notice (Speculative Notice) details. ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login - https://www.denbighshire.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b57. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060b57.json.