---
title: "The Meads - Cleaning and Security Services"
ocid: "ocds-h6vhtk-060b9a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b9a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b9a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b9a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "RUSHMOOR BOROUGH COUNCIL"
published: "2026-05-06"
---

# The Meads - Cleaning and Security Services

Buyer: RUSHMOOR BOROUGH COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-060b9a

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## Summary

Rushmoor Borough Council is overseeing the procurement process titled "The Meads - Cleaning and Security Services," focusing on the shopping centre located in Farnborough. The procurement aims to secure suppliers with extensive experience in cleaning and security services. This open procedure process, with submissions managed electronically via ProContract, is currently in the tender stage. Key deadlines include the submission of tenders by 27th May 2026, with a contract award targeted for 16th July 2026. Initial services are scheduled to commence on 2nd November 2026. This service falls within the categories of detergents, cleaning services, and security services, with the location of service delivery being region UKJ37 in the United Kingdom.

This tender presents a significant opportunity for businesses specialising in integrated cleaning and security services to expand their reach within a public sector framework. SMEs, as well as larger enterprises with demonstrated capabilities in managing large-scale, diverse service needs, and handling high-footfall environments such as shopping centres, airports, and major train stations, are particularly suited to compete. Businesses that can offer robust service methodologies, effective resource management, and competitive pricing while incorporating social value commitments will likely find growth opportunities through participation in this procurement effort by Rushmoor Borough Council.

## Notice

Rushmoor Borough Council (the 'council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough. The value of cleaning and security services at The Meads is in the region of PS650,000 per annum (excluding VAT). A price cap of PS735,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount. The targeted award date for the contract is 16th July 2026 with commencement of services to run from 2nd November 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years. Once awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to. * Union Yard, Aldershot * Ashbourne House, Andover * Frimley 4.4, Farnborough There is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options. A Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of: * Background and current arrangements * Procurement Overview and Programme * E-tendering system * PSQ and Conditions of Participation * Quality Assessment Question * Pricing Template * Social Value Commitments An updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. Suppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract. Compulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and Tuesday 14th April 2026 at 10:00. The site tour will last approx. 1 hour. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites (with the exception of the incumbent), the council reserves the right to set the tender aside. Due to staff rotas the council cannot provide any additional dates for visits to site. Following the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The site tour will last approx. 1 hour. The information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided. To help manage the effective running of the site tour suppliers should confirm full names & positions of attendees via Pro-Contract Correspondence prior to the deadline of Monday 11th May 2026 at 12:00. This procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time. * Tender Notice Issued - Wednesday 25th March 2026 * Tender Pack Issued on ProContract - Wednesday 25th March 2026 * TEAMS Bidders Briefing - Wednesday 1st April 2026 @11:30 * Mandatory Site Tours - Wednesday 8th April 2026 and/or Tuesday 14th April 2026 @10:00 * Tender modification issued - Thursday 30th April 2026 * TEAMS bidders Briefing - Monday 11th May 2026 * Mandatory Site Tour - Tuesday 12th May 2026 * Deadline for Requests for Clarification - Friday 15th May 2026 * Tender return deadline - Wednesday 27th May 2026 * Interviews - 17th and 18th June 2026 * Award Decision & Assessment Summaries Issued - Monday 6th July 2026 * Contract Award Notice Issued - Monday 6th July 2026 * Standstill Period Starts - Tuesday 7th July 2026 * Standstill Period Ends - Wednesday 15th July 2026 * Contract Award - Thursday 16th July 2026 * Mobilisation Friday 31st July 2026 - Monday 2nd November * Contract Commencement - Monday 2nd November 2026 The Council is utilising its e-sender tool ProContract to manage this procurement which can be accessed using the following link: https://procontract.due-north.com/Login

### Lot Information

Lot 1

Options: The Council reserves the right to incorporate additional sites and changes to services into the scope of this contract during the contract term to allow for further improvements and service efficiencies. These sites that the Council are currently able to identify are: -Union Yard, Aldershot -Ashbourne House, Andover -Frimley 4.4, Farnborough Specifications for each of these locations are included within the 'other sites specification' zip file within the tender pack found on ProContract to ensure that Suppliers have full visibility of the potential future requirements. These documents outline the expected service standards, operational parameters and site-specific needs for both Cleaning and Security services. The people rates submitted within the Pricing Template for Cleaning and Security services shall be fixed for the duration of the contract and will apply equally to the additional sites should the Council choose to adopt them at any point during the term. Any future inclusion of these sites will follow the agreed contract variation process and will be communicated to the Supplier in accordance with the contract conditions. Should the Council choose to include Union Yard, Ashbourne House and Frimley 4.4 within the contract the annual contract value will be in the region of PS904,000 per annum. Based on anticipated inflationary uplifts and the total individual contract spend over the potential 5-year term (3-year base with options to extend) including for the additional 3 sites is expected to be in the region of PS5,759,350.53 including for VAT. This amount assumes for a 3%. Tenderers should note that contract increases will be in line with relevant indices, and the Council doesn't guarantee amount an increase of 3%.

Renewal: The contract term will be for 3 years with options to extend in increments to be agreed up to a maximum of 5 years.

### Planning Information

Engagement Objectives, Feedback Process & PME Programme
In undertaking this preliminary market engagement process the Council is seeking to gain feedback against a number of key considerations which will inform its subsequent adopted strategy. 
These considerations include for: 
• Combination or separation of activities by service type and / or site 
• Associated consideration of bidding / lotting options
• Conditions of Participation including for experience, insurance, financial standing, quality standards, etc. 
• Procurement process, programme and high-level award criteria
• Mobilisation and service establishment 
• Specification, scope and service levels
• Budget, commercial models and variation mechanisms
• Service improvement and market innovation 
• Contractual high-level red lines
• Contract duration and extension options 
• Pricing models 
In order to obtain and consider feedback on a structured basis, the Council has developed a brief Request for Information (RFI) questionnaire for interested operators to complete and return via the Council's ProContract e-sourcing system. Responses should be provided by 10th February 2026 - 12:00 as the Council will be scheduling its consideration of responses shortly afterwards.
Following review of responses, the council may seek to engage with respondents in order to better understand suggested approaches. This will likely be via issue of correspondence via ProContract but may also be via invitation to attend a brief on-line TEAMS meeting. Engagement activities are targeted to take place between Tuesday 17th and Friday 20th February. Respondents will be asked to confirm their availability and suggested dates & times for participating in a TEAMS call within their RFI responses.
The summary programme that the Council will run the PME process to is set out below:
PME Notice Issued 21st January 2026
PME Pack Issued on ProContract 21st January 2026
Meads Site Tour Request Deadline 28th January 2026 @14:00
Meads Site Tour 29th January @10:00 - 12:00
PME RFI Response Deadline - 10th February 2026 @12:00
The Meads PME Site Visit 
The council are offering an optional site visit at The Meads on Thursday 29th January from 10:00 -12:00. 
Tenderers who wish to attend the visit are requested to confirm the names and positions of delegates (max of 2 delegates) that they wish to send to the site visit by ProContract correspondence by 2pm on Wednesday 28th January. 
Delegates should arrive 15 minutes before commencement of the site tour and report to Ron Melia, Centre Manager at the business Centre Office, which is located at end of the Shopping centre, just beyond the Prezzo Restaurant. 
Further site visits will be allowed for at the tendering stage under the future formal procurement process, attendance at which will be mandatory requirement of bidding. 
Administration 
The RFI questionnaire, draft specification and supporting documents can be accessed via the Council's e-sourcing system ProContract.
The Council use the system to administrate the preliminary market engagement process and subsequent formal procurement process, including for the following activities:
• Access to and issue of preliminary market information & documentation
• Pre-RFI submission clarification requests and response
• RFI questionnaire submission
• Access to and issue of procurement information & documentation
• Pre-tender submission clarification requests and response
• Tender submission
• Tender opening & access to responses
• Post-tender submission clarification requests and response
• Award decision notification & feedback.
NB: Suppliers should note that there is no obligation to take part in this exercise and that if they do not take part, it will not preclude them from any subsequent related procurement process. Engaging suppliers will not receive preferential treatment in any subsequent quotation or tender process, and this is in no way an indication of the selection of any organisation or a guarantee of future work.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041349-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 May 2026 |
| Submission deadline | 27 May 2026 |
| Future notice date | 9 Mar 2026 |
| Award date | Not specified |
| Contract period | 2 Nov 2026 - 1 Nov 2029 |
| Recurrence | 2029-09-06 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,593,597 |
| Lots value | £5,759,351 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RUSHMOOR BOROUGH COUNCIL |
| Additional buyers | EDDISONS COMMERCIAL LIMITED T/A BTG EDDISONS; PORTSMOUTH CITY COUNCIL |
| Locality | FARNBOROUGH |
| Post town | Guildford |
| Postcode | GU14 7JU |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Deansgate |
| Westminster constituency | Manchester Central |
| Delivery location | TLJ37 North Hampshire |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 39831200 - Detergents
- 79710000 - Security services
- 90910000 - Cleaning services

## Release History

- 6 May 2026 at 08:40 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041349-2026
- 30 Apr 2026 at 09:45 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039704-2026
- 23 Apr 2026 at 13:29 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037132-2026
- 25 Mar 2026 at 09:31 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027136-2026
- 21 Jan 2026 at 17:07 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/005509-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/041349-2026
  6th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/039704-2026
  30th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/037132-2026
  23rd April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/027136-2026
  25th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005509-2026
  21st January 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.eddisons.com
- https://procontract.due-north.com/Login
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b9a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060b9a.json.