---
title: "Provision of Electronic Patient Record System - Mental Health"
ocid: "ocds-h6vhtk-060b9d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b9d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b9d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060b9d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH WEST YORKSHIRE PARTNERSHIP NHS FOUNDATION TRUST"
published: "2026-01-21"
---

# Provision of Electronic Patient Record System - Mental Health

Buyer: SOUTH WEST YORKSHIRE PARTNERSHIP NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-060b9d

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## Summary

The South West Yorkshire Partnership NHS Foundation Trust has entered the award stage of a procurement process designed to secure the provision of an Electronic Patient Record System for Mental Health Services. This procurement, falling under the industry category of Medical Software Packages, involves a limited procurement method without prior publication, highlighting its urgency and specificity. The contract, awarded to The Phoenix Partnership (Leeds) LTD, aligns with the Trust's strategy to synchronise contract end dates, ensuring continuity and efficiency across their services. The procurement process has been completed, with a formal contract signed on 20 January 2026, to principally service Fieldhead Hospital located in the UKE44 region.

This procurement provides substantial opportunities for businesses specialising in healthcare technology and systems integration, particularly those equipped to handle critical healthcare software solutions. Businesses capable of delivering seamless electronic record systems, ensuring minimal disruption during transitions, and possessing robust data migration capabilities would find this tender particularly fitting. Although the process is complete, similar upcoming procurements, especially those involving collaborative NHS Trusts, may present further opportunities for capable suppliers in the region.

## Notice

Provision of Electronic Patient Record System for Mental Health Services

### Lot Information

Lot 1

Provision of Electronic Patient Record System for Mental Health Services

### Procurement Information

South West Yorkshire Partnership NHS Foundation Trust has two existing contracts in place for the provision of Electronic Patient Record (EPR) systems. One contract is due to expire on 21 February 2026, while the other 31 May 2028. The Trust is planning a fully compliant competitive procurement, to be undertaken collaboratively with other NHS Trusts across the South and West Yorkshire region, for the future provision of an Electronic Patient Record System.

In order to facilitate a single aligned procurement and avoid fragmentation of approach, the Trust proposes to extend the EPR contract due to expire on 20 February 2026 by a period of two years. This extension is intended solely to align contract end dates and to provide sufficient time for the completion and implementation of the planned collaborative procurement.

The Trust considers that the proposed modification is permitted under Regulation 72(1)(b) and/or Regulation 72(1)(c) of the Public Contracts Regulations 2015. The EPR system is business-critical and integral to the Trust's clinical and operational functions. A change of supplier during this interim period would present significant operational risk, including risks associated with system transition, data migration, interoperability and user retraining, and would result in disproportionate cost and disruption.

The extension is time-limited, does not materially alter the scope or nature of the services, and does not provide for any automatic further extension. The Trust will proceed with a competitive procurement for the replacement contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005513-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Jan 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH WEST YORKSHIRE PARTNERSHIP NHS FOUNDATION TRUST |
| Locality | WAKEFIELD |
| Post town | Wakefield |
| Postcode | WF1 3SP |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Stanley and Outwood East |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLE44 Calderdale and Kirklees |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE PHOENIX PARTNERSHIP (LEEDS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48180000 - Medical software package

## Release History

- 21 Jan 2026 at 17:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005513-2026

## Notice URLs

- http://www.tpp-uk.com
- https://www.southwestyorkshire.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060b9d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060b9d.json.