---
title: "Research Costing, Pricing and Approval System"
ocid: "ocds-h6vhtk-060c52"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060c52"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060c52.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060c52.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "COVENTRY UNIVERSITY"
published: "2026-01-22"
---

# Research Costing, Pricing and Approval System

Buyer: COVENTRY UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-060c52

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060c52)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060c52.json)

## Summary

The recent procurement process initiated by Coventry University focused on acquiring a "Research Costing, Pricing and Approval System" using a direct award method. This off-the-shelf cloud-based solution offered by Worktribe Ltd is designed to enhance the management of research proposals and awards. Located in Coventry, UK, Coventry University identified this need within the software package and information systems industry category, with the main procurement stage being the award completed on 22nd January 2026. The contract period is set to start on 8th June 2026 and run until 7th June 2028, with a potential extension of a further year. The direct award was justified by the university's substantial prior investment in integrations and the impracticality of a large-scale system change due to current limitations.

This tender presents considerable opportunities for businesses offering software solutions, particularly those capable of delivering seamless integrations with existing systems. Companies specialising in software packages and information systems, especially those classified as small and medium-sized enterprises (SMEs), stand to benefit significantly. As Coventry University continues to seek efficient research management tools, businesses able to demonstrate the capability of integrating with central systems and managing the complete lifecycle of research projects will be well-positioned to compete in this sector. Such engagements can also serve as a platform for growing their services and expertise within educational institutions across similar sectors.

## Notice

Worktribe - Off-the-shelf cloud-based solution for costing and pricing of research proposals and awards. A seamless and automated transfer of projects from proposal to award stage, An integrated award management tool linked to central systems.

### Procurement Information

An end-to-end research and enterprise lifecycle management system consisting of the following: Pre-award, Post-award, Reporting products. Coventry University receives external funding to carry out academic research and commercial projects through competitive bids to funders, from sources such as charities, government bodies and industrial organisations. The process of submitting applications to funders, receipt of award funding, collation of staff time and subsequent recovery and tracking of the award through its lifecycle is undertaken by Research Services, Enterprise and Innovation Organisation, and Finance. Following review of the market and discussions with staff at UK Universities, there appear to be few main options available for consideration that fulfil the University's requirements in full. In addition, since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. Furthermore, current limitations with resources across the University means we are unable to undertake a large-scale system change at this time, which would require significant investment to implement, incorporate data from our existing system and time to effectively train users. As such, The University has decided to extend the maintenance contract for 2 years, with an option to extend for a further year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005802-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jan 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Dec 2025 |
| Contract period | 7 Jun 2026 - 7 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £289,703 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COVENTRY UNIVERSITY |
| Locality | COVENTRY |
| Post town | Coventry |
| Postcode | CV1 5FB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | St Michael's |
| Westminster constituency | Coventry South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WORKTRIBE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Jan 2026 at 14:20 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/005802-2026
- 22 Jan 2026 at 14:14 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/005797-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/005802-2026
  22nd January 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/005797-2026
  22nd January 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.coventry.ac.uk
- http://www.worktribe.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060c52. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060c52.json.