--- title: "Finance, Human Resources and Payroll Systems" ocid: "ocds-h6vhtk-060d2a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060d2a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060d2a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060d2a.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE UNIVERSITY OF CHICHESTER" published: "2026-03-04" --- # Finance, Human Resources and Payroll Systems Buyer: THE UNIVERSITY OF CHICHESTER Current stage: Tender OCID: ocds-h6vhtk-060d2a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060d2a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060d2a.json) ## Summary The University of Chichester is actively involved in procuring new Finance, Human Resources, and Payroll Systems to replace existing systems set to expire in 2027. The tender titled "Finance, Human Resources and Payroll Systems" falls under the software and IT services category, and targets suppliers in the United Kingdom. The procurement process is in the tender stage with an open and competitive flexible procedure. Key dates include an enquiry period ending on 3 April 2026, submission deadline on 10 April 2026, and the awarding decisions by 17 April 2026. The contract is valued at a gross amount of £1,800,000 and encompasses detailed award criteria focusing on quality and cost. This tender opens numerous opportunities for businesses specialising in software development, IT consulting, and systems integration. The procurement encourages participation from small and medium enterprises (SMEs) and third-sector entities, due to its inclusive approach and emphasis on value for money, quality, and social values. Companies providing innovative solutions that enhance system integration, data migration, and functional capabilities, along with supporting ongoing transition and compliance, are well-suited to compete. The university will utilise electronic submissions in English, ensuring streamlined access for potential bidders. The successful execution and delivery of this contract will not only facilitate the university's operational efficiency but also allow awarded businesses to strengthen their portfolio and expand their market reach within the academic sector. ## Notice Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts ### Lot Information Lot 1 Options: Assuming these are related to the operation and enhancement of our Finance, HR and Payroll Services Renewal: Subject to prevailing needs, and market review ### Planning Information The pre-engagement notice, seeks to engage relevant suppliers in helping shape the subsequent specification and tendering process. This process comprises of the publication of the pre-engagement notice to alert suppliers to the opportunity, to enable suppliers to raise related questions and observations by email, and through a supplier briefing event (11/02/26 @ 15:00). From this the University will incorporate these questions and observations into our plans for there to be a subsequent UK3, and 4 (Tender), and making sure that all information is available equally to all potential suppliers. This engagement process relates to preparing for succession as our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively). A supplier engagement event is anticipated and will be held by Teams on 11 February 2026 @ 15:00. Questions and observations can be made through tenders@chi.ac.uk, and information relating to these questions and observations will be published through https://help.chi.ac.uk/tenders . This process will close on 20th February, to enable formal tender documents to be further prepared, and for the formal publication of the UK4 notice on or around 2cnd March. Microsoft Teams meeting https://teams.microsoft.com/meet/36507277986023?p=Zy1fsyfyN8G2mQ0sII Meeting ID: 365 072 779 860 23 Passcode: gY7Wq7Mz ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/019679-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Mar 2026 | | Submission deadline | 10 Apr 2026 | | Future notice date | 2 Mar 2026 | | Award date | Not specified | | Contract period | 31 Jul 2027 - 31 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | £1,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF CHICHESTER | | Locality | CHICHESTER | | Post town | Portsmouth | | Postcode | PO19 6PE | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Chichester | | Electoral ward | Chichester North | | Westminster constituency | Chichester | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 4 Mar 2026 at 16:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019679-2026 - 20 Feb 2026 at 10:53 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/015559-2026 - 23 Jan 2026 at 11:49 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/006128-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/019679-2026 4th March 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/015559-2026 20th February 2026 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/006128-2026 23rd January 2026 - Preliminary market engagement notice on Find a Tender - https://help.chi.ac.uk/docs/tenders/ Location of further information ## Notice URLs - https://help.chi.ac.uk/tenders - https://teams.microsoft.com/meet/36507277986023?p=Zy1fsyfyN8G2mQ0sII - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060d2a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060d2a.json.