---
title: "Supply of Annual Canvass Forms"
ocid: "ocds-h6vhtk-060dc8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060dc8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060dc8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060dc8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2026-06-30"
---

# Supply of Annual Canvass Forms

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-060dc8

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060dc8)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-060dc8.json)

## Summary

Caerphilly County Borough Council has recently concluded a procurement process for the "Supply of Annual Canvass Forms," with the main objective of maintaining an up-to-date register of electors. The procurement falls under the industry category of goods, specifically related to forms and various printed matters. This process, located in the UKL16 region, was carried out via an open, competitive flexible procedure. The contract, valued at £713,562 gross, was signed on 29 June 2026, with the active status starting from 1 July 2026 and running through to 14 June 2029, with potential extensions until 2031. The council utilised a two-stage evaluation process to assess submissions, involving both conditions of participation and award criteria.

This procurement presents business growth opportunities for companies specialising in printing services, particularly those with expertise in providing bespoke printed matter and forms. Small and medium-sized enterprises (SMEs) might find this type of tender especially advantageous, as demonstrated by the successful bid from Latcham Direct Limited. Businesses with the capacity to deliver within the UK's regulatory framework and meet specific procedural conditions would be well-suited to compete in such tenders. The flexible nature of the procurement method suggests a competitive environment that can facilitate new market entries, enabling suppliers to expand their reach by forming partnerships with public authorities.

## Notice

Caerphilly County Borough Council appointed a contractor for Supply of Annual Canvass Forms for the annual canvassing registration project undertaken by the Council every year in order to make sure that the register of electors is kept up to date.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/061230-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jun 2026 |
| Submission deadline | 18 Feb 2026 |
| Future notice date | Not specified |
| Award date | 18 May 2026 |
| Contract period | 30 Jun 2026 - 14 Jun 2029 |
| Recurrence | 2030-12-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £350,000 |
| Lots value | £350,000 |
| Awards value | £594,635 |
| Contracts value | £594,635 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LATCHAM DIRECT |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22452000 - Postal orders
- 22458000 - Bespoke printed matter
- 22820000 - Forms
- 22900000 - Miscellaneous printed matter

## Release History

- 30 Jun 2026 at 12:03 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/061230-2026
- 28 May 2026 at 14:16 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/050416-2026
- 23 Jan 2026 at 17:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006373-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/061230-2026
  30th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/050416-2026
  28th May 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/006373-2026
  23rd January 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.caerphilly.gov.uk
- https://supplierlive.proactisp2p.com/Account/Login
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060dc8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-060dc8.json.