---
title: "HCC & TPPL Fleet Management Services and Supplies Framework"
ocid: "ocds-h6vhtk-060ec2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-060ec2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-060ec2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-060ec2.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HERTFORDSHIRE COUNTY COUNCIL"
published: "2026-04-17"
---

# HCC & TPPL Fleet Management Services and Supplies Framework

Buyer: HERTFORDSHIRE COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-060ec2

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## Summary

Hertfordshire County Council, in collaboration with The Procurement Partnership Limited (TPPL), is in the active stage of a tendering process for the "HCC & TPPL Fleet Management Services and Supplies Framework." This procurement aims to establish a 48-month closed framework agreement for fleet management services and supplies, including tyres, fuel cards, vehicle disposal, and fleet management software. This open procedure is conducted under the Procurement Act 2023, with the final submission deadline for tenders being 27th May 2026. The framework offers services across the United Kingdom, extending to regional territories like Guernsey, Isle of Man, and Jersey, and seeks suppliers capable of national or regional service delivery, structured into five distinct lots. The contract is expected to commence on 18th August 2026 and will cover a broad range of industries such as public sector fleets, educational institutions, and emergency services, enhancing strategic procurement and operational efficiencies in fleet management.

This procurement presents significant opportunities for business growth, particularly for organisations specialising in fleet management, tyres, fuel provisions, and software solutions. Suppliers can leverage their expertise in delivering innovative and cost-effective solutions to meet public sector demands across varied service packages. With a gross budget of £150 million, businesses large and small, particularly those with capabilities in telematics, accident management, and sustainable disposal services, can benefit from engaging in competitive selection processes or direct call-off contracts. This framework enables SMEs and local suppliers to contribute to regional service delivery, supporting market participation by offering flexible, modular service options. It empowers businesses to enhance their footprint in the public sector by participating in a framework that promotes transparency, compliance, and value-added services, fostering strategic partnerships and long-term client relations across the United Kingdom.

## Notice

This procurement is being conducted as an Open Procedure in accordance with Section 20 of the Procurement Act 2023. Hertfordshire County Council ("the Authority") and The Procurement Partnership Ltd ("TPPL"), acting as the Agent, invite tenders for participation in a 48-month Closed Framework Agreement (pursuant to Section 45 of the Act) for the supply of Fleet Management Services and Supplies ("Fleet Goods and Services"). The Framework is structured into five Lots, each containing a defined set of packages that specify the core and optional service elements available to Contracting Authorities. The package system provides a consistent, modular structure for Call-Off Contracts, while still allowing Contracting Authorities to run Competitive Selection Processes where appropriate. Hertfordshire County Council is a Centralised Procurement Authority for the purposes of the Act. The Framework is available for use by Contracting Authorities throughout the United Kingdom, including but not limited to: Local Authorities and Combined Authorities Registered Providers of Social Housing NHS Bodies and Health Trusts Educational Institutions (Schools, Colleges, Universities, Academies) Emergency Services (Police, Fire, Ambulance, Coastguard) Registered Charities Non-Departmental Public Bodies Central Government Departments and Executive Agencies Other public sector bodies as defined in Section 2 of the Procurement Act 2023 The Framework may also be accessed by other Centralised Procurement Authorities acting on behalf of the above entities. TPPL is acting as the Agent for the purposes of this procurement and the ongoing management of the Framework. This includes, but is not limited to: administration of the tender process, evaluation of submissions, Framework management, delivery of Competitive Selection Processes, support with awards without reopening competition (where permitted), and collection of Framework Fees. The Framework comprises the following Lots: 1. Fleet Management Services 2. Tyres and Ancillary Services 3. Fuel Cards 4. Vehicle and Equipment Disposal 5. Fleet Management Software Suppliers appointed to the Framework will be required to deliver the relevant goods and services in accordance with the specifications set out in the procurement documents. Delivery may be national or regional depending on the Lot and the requirements of individual Contracting Authorities. Call-Off Contracts may be awarded without reopening competition (typically using the package system) or through Competitive Selection Processes, ensuring flexibility while maintaining consistency of service standards and statutory compliance.

### Lot Information

Fleet Management Services

Lot 1 covers a broad range of services that support the operational management of public sector fleets. This includes activities associated with maintaining fleet availability, coordinating repairs and servicing, managing compliance obligations, supporting asset lifecycle planning, and providing data and reporting that help Contracting Authorities oversee their fleet operations. Suppliers appointed to this Lot must be capable of delivering a complete fleet management service across the modular packages listed in the Framework Specification. Capability in a single specialist area (such as telematics, accident management, parts supply or training) is not sufficient to qualify for participation in this Lot. Suppliers shall demonstrate the ability to deliver all mandatory elements of the packages they bid for, with subcontracting used only to supplement specialist elements rather than form the core of the service. Lot scope, services to include (and is not limited to) any combination of the following. Outsourcing of all or part of fleet management functions including: -Scheduled and ad-hoc maintenance and repair (SMR) -Inspections and statutory certifications -Reactive repairs and breakdown response -Supply and management of parts, consumables and tyres -Management of third-party workshops and specialist providers -Driver management, licensing and compliance -Telematics integration, data services and behaviour-based coaching -Driver training and competency development -Accident management including FNOL, repair routing, claims handling and downtime recovery -Grey fleet oversight -Rental coordination -Asset acquisition and lifecycle support, including obtaining quotations, lease rates or purchase options from OEMs, leasing companies or brokers, providing comparative analysis, and advising on optimal acquisition routes as part of lifecycle planning. The Lot is structured into Packages that reflect the different elements of fleet management. These may include scheduled maintenance coordination, unscheduled repair management, compliance and safety monitoring, accident management, asset lifecycle support, telematics related data services, and administrative or operational support functions. Contracting Authorities may select the Packages relevant to their needs when awarding Call Off Contracts. This Lot incorporates Accident Management following Member feedback indicating that demand did not warrant a standalone lot. Optional modules identified through Supplier Engagement (e.g., compliance auditing, operator licensing support, enhanced telematics/driver behaviour modules, EV-related support functions) may be added at Call-Off stage where required. Lot 1 services should remain sufficiently flexible to accommodate emerging market trends (e.g., EV transition, Euro 7, connected vehicle data, ADAS, predictive maintenance) without requiring prescriptive technical detail at Framework level. Call-Off Contracts may specify requirements that support SME participation and/or local delivery models where appropriate.

Tyres and Ancillary Services

Lot 2 covers the supply (including new tyres and compliant remanufactured products such as bead-to-bead remoulds), fitting, maintenance and disposal of tyres and associated consumables for a wide range of fleet assets. Tyre supply is the mandatory core component of this Lot. This includes access to tyre products, fitting services delivered either on site or via mobile provision, repair and replacement activities, seasonal tyre management, and environmentally compliant disposal routes. Call-Off Contracts may include any combination of: -Tyre Supply (Mandatory core component) -Tyre Fitting & Mobile Services -Tyre Repair & Replacement -Emergency Response / Roadside Assistance -Seasonal Tyre Management -Tyre Disposal & Environmental Compliance -Turnkey Tyre Management -Fleet Checks and Audit Services -Associated Consumables The Lot is structured into Packages that represent the different components of tyre related services. All Suppliers must be able to supply tyres as part of their service offering under this Lot. These may include tyre supply, fitting and mobile services, repair and replacement, seasonal management, disposal and recycling, and associated consumables. Contracting Authorities may select the Packages that align with their operational requirements at Call Off stage. Through the preliminary market engagement Suppliers requested clear definitions for emergency call-outs, routine vs urgent work, mileage-banding and call-out charges. This detail is provided within the Framework Specification and the Pricing Schedule and may be refined further at Call-Off stage. Optional modules (e.g., telematics-linked tyre condition monitoring, sustainability initiatives such as tyre life optimisation or circular economy approaches) may be used at Call-Off stage. Local delivery considerations and SME accessibility may be incorporated by Contracting Authorities where appropriate.

Fuel Cards

This Lot covers the provision of fuel card solutions and associated services that support the operational needs of diverse public sector fleets. This includes access to multi-brand fuel networks, electric vehicle charging infrastructure, consolidated billing arrangements, and the provision of detailed transaction data to support financial control, reporting and environmental monitoring. Suppliers appointed to this Lot will be expected to offer a range of card types and account structures suitable for mixed fleets, including petrol, diesel, hybrid and electric vehicles. The Lot also encompasses fraud prevention tools, spend controls, and account management services that enable Contracting Authorities to manage usage effectively and ensure compliance with internal policies. The Lot is structured into Packages that reflect the modular nature of the services available. These may include core fuel card provision, EV charging access, reporting and analytics, and account management services. Suppliers may tender for any or all Packages within this Lot and must clearly identify the scope of their offering within their submission. Preliminary market engagement highlighted the importance of explicit pricing lines for EV charging access, data provision, and integration requirements; these are provided within the Pricing Schedule. Contracting Authority requirements for carbon/emissions reporting, sustainability monitoring, and regional policy compliance may be specified during Call-Off processes.

Vehicle & Equipment Disposal

Lot 4 provides Contracting Authorities with access to compliant, efficient and transparent routes for the resale, trade sale, scrappage, recycling, recovery, transport, storage and decommissioning of vehicles, plant, machinery and associated equipment. This includes the auction or resale of vehicles and equipment, the valuation and inspection of assets, and the environmentally responsible scrappage and recycling of end-of-life vehicles and non-road machinery. For clarity, Lot 4 does not include routine roadside assistance or breakdown services. Recovery is in scope only where required to enable disposal or to manage abandoned vehicles. Suppliers appointed to this Lot will be expected to demonstrate robust processes for maximising asset value, ensuring legal compliance, and providing clear audit trails for all disposals. Services may include physical or online auction routes, managed disposal programmes, logistics support, and environmental compliance activities such as depollution and recycling. The Lot is structured into Packages that reflect the different components of the disposal process. These may include vehicle disposal, equipment disposal, auction services, logistics, valuation and inspection services, and environmental compliance. Suppliers may tender for any or all Packages within this Lot and must clearly set out the scope of their service offering. Contracting Authorities may incorporate additional environmental or regulatory requirements at Call-Off, including EV battery handling, updated depollution standards, and changes to hazardous waste or recycling regulations, to ensure that disposal arrangements remain compliant and future-proof.

Fleet Management Software

Lot 5 covers software solutions that support the effective management, monitoring and optimisation of public sector fleets. This includes digital platforms and tools designed to help Contracting Authorities oversee their fleet assets, maintain compliance, plan maintenance, manage operational workflows, and make informed decisions based on accurate and timely data. Solutions within this Lot may encompass a wide range of functional areas. These can include core fleet management platforms that provide centralised asset records, maintenance scheduling tools that support planned and reactive servicing, and compliance modules that assist with regulatory obligations such as MOT, inspections, licensing, and driver or vehicle safety requirements. The Lot also includes software that enables Contracting Authorities to integrate telematics or tracking data, monitor vehicle usage, and analyse operational performance through dashboards, reporting tools and analytics functions. In addition to operational functionality, the Lot may include software components that support administrative and strategic activities, such as cost tracking, lifecycle planning, fuel and emissions monitoring, and the management of contracts, suppliers or service events. Some solutions may incorporate workflow automation, document management, or integration capabilities that allow data to be exchanged with other organisational systems, including finance, HR, telematics, maintenance providers or third-party platforms. The Lot is structured into Packages that reflect the modular nature of fleet software solutions. These Packages may include core fleet management platforms, compliance and safety modules, maintenance and scheduling tools, telematics integration, reporting and analytics, and implementation or support services. Contracting Authorities may select the Packages relevant to their requirements at Call-Off stage, enabling them to procure a complete platform or specific components that complement existing systems. The scope should be considered flexible to accommodate emerging trends such as connected vehicle data expansion, predictive maintenance tools, and regulatory changes (e.g., Euro 7). Additional requirements such as EV infrastructure integration, advanced analytics, data-sharing APIs, or automated compliance auditing may be addressed within Call-Off Specifications.

### Planning Information

Hertfordshire County Council (HCC) and The Procurement Partnership Limited (TPPL) have worked together for over a decade. The partnership has provided a range of UK accessible frameworks covering a wide range of vehicle types, associated goods, and services.
HCC is an upper-tier local authority for the non-metropolitan county of Hertfordshire. Hertfordshire is located in the south east of England and it's southernmost borders are just 12 miles from central London. Hertfordshire covers 634 square miles and has a population of over 1.2 million people and is home to a diverse range of communities.
The Procurement Partnership Ltd (TPPL) are a private limited company offering a range of sustainable procurement solutions and services to the Public Sector. Through a collaborative approach, our members can obtain fully supported procurement solutions, with enhanced product specific technical expertise to aid in determining product and procurement specifications that conform with existing procurement legislation.
Previously, TPPL has provided its members with access to fleet management services in the form of a category within a finance and lease dynamic purchasing system (DPS) created in conjunction with HCC. The DPS was launched in 2021, reference number: TPPLHCCFL01 and is due to expire in August 2026.
Based on interest from members in this category over the life cycle of the DPS and confirmed through further member engagement activity, a standalone framework for fleet management services and supplies has been identified as necessary. This survey now seeks views from the supply-chain on issues that may impact on the final specification, lot structure, and the scope for delivering social value outcomes within the proposed framework.
Completion of this survey is not an invitation for formal expression of interest. This questionnaire is issued for information only, to assess the appetite and capability of the market and thus make any potential process more focused and efficient.
The information gathered will be used for the following: 
• To build capacity within the supply chain to bid for the proposed framework
• To engage with partners on the overall general scope of the specification and requirements prior to issuing the tender documents.
• To provide feedback in relation to the appetite of the market together with information that will allow the exercise to be shaped to elicit a positive response from suppliers.
The benefits to your organisation in participating in this process include: 
• The chance to assess whether the opportunity will be suitable and of interest to you.
• Ensuring that the specification is realistic and market focused.
• The chance to raise any risks, concerns or issues regarding the potential opportunity.
Your responses will assist us in creating a process which is well-framed, focused, feasible, and likely to be of interest to the market.
There is no commercial advantage or disadvantage to your organisation as a result of being involved in this market engagement. This process focuses on the market rather than on the merits of individual suppliers. It involves no element of supplier selection or bid evaluation.
The questionnaire is available for completion via an online form during the period 26th January 2026 to 9th February 2026 at 17:00.
The questionnaire is accessible via this link: https://forms.office.com/e/qPFuW9CdJV
Completed engagement questionnaires must be submitted no later than 5:00pm on the 9th February 2026 at 17:00.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035158-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Apr 2026 |
| Submission deadline | 27 May 2026 |
| Future notice date | 9 Feb 2026 |
| Award date | Not specified |
| Contract period | 17 Aug 2026 - 17 Aug 2030 |
| Recurrence | 2030-04-17 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £150,000,000 |
| Lots value | £150,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERTFORDSHIRE COUNTY COUNCIL |
| Additional buyers | THE PROCUREMENT PARTNERSHIP LIMITED |
| Locality | STEVENAGE |
| Post town | Stevenage |
| Postcode | SG1 2FQ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | South Cambridgeshire |
| Electoral ward | Longstanton |
| Westminster constituency | St Neots and Mid Cambridgeshire |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 34 - Transport equipment and auxiliary products to transportation
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 30163100 - Agency fuel cards
- 34350000 - Tyres for heavy/light-duty vehicles
- 48100000 - Industry specific software package
- 50111000 - Fleet management, repair and maintenance services
- 50118110 - Vehicle towing-away services
- 50190000 - Demolition services of vehicles
- 72260000 - Software-related services
- 79342400 - Auction services
- 90514000 - Refuse recycling services

## Release History

- 17 Apr 2026 at 11:33 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035158-2026
- 26 Jan 2026 at 14:58 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/006736-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/035158-2026
  17th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/006736-2026
  26th January 2026 - Preliminary market engagement notice on Find a Tender
- https://www.delta-esourcing.com/respond/7YJ62PK9G9
  All tender documentation is available via the tender platform being used for this procurement.

## Notice URLs

- http://www.hertfordshire.gov.uk
- http://www.tppl.co.uk
- https://forms.office.com/e/qPFuW9CdJV
- https://www.delta-esourcing.com/respond/7YJ62PK9G9SubmissionstobemadeelectronicallyviatheDeltaeSourcingportalusingtheaddressprovided.Accesstotheportalisfreeofcharge.
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.tppl.co.uk/membership/

## Provenance

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