---
title: "Fleet Key Management System"
ocid: "ocds-h6vhtk-0611eb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0611eb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0611eb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0611eb.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE"
published: "2026-06-10"
---

# Fleet Key Management System

Buyer: THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE  
Current stage: Tender  
OCID: ocds-h6vhtk-0611eb

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0611eb)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0611eb.json)

## Summary

The Police and Crime Commissioner for Warwickshire is actively seeking tenders for the establishment of a secure Fleet Key Management System. This procurement, guided by the Procurement Act 2023, will amalgamate the management, tracking, and auditing of vehicle key access across operational police sites in Warwickshire. The procurement process, currently in the tender update stage, is characterised by a competitive flexible procedure. Proposals are due by 9th July 2026, with the award expected by 4th September 2026. The project will cover approximately 350 fleet vehicle key sets for 17 operational sites, with an estimated contract value of £182,585 plus VAT, potentially extending for up to five years.

This tender represents a significant opportunity for businesses specializing in security systems, electronic key management solutions, and fleet management services. Both established companies and SMEs with the requisite capabilities and experience in similar environments are encouraged to participate, offering a chance to enhance their portfolios through collaborations with law enforcement agencies. Such businesses can anticipate not only growth through contract execution but also potential extensions and additional compatible service provisions. The tender’s emphasis on technical capability, coupled with an accommodating competitive procedure, positions it as a balanced opportunity for diverse suppliers to engage with public sector contracts and expand their operational reach.

## Notice

The Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, is inviting tenders for the provision of a secure Fleet Key Management System across operational police sites within Warwickshire. The requirement will be tendered as a single contract. In accordance with section 18 of the Procurement Act 2023, the Authority considered whether the requirement could appropriately be divided into lots. Following assessment, the Authority concluded that a single contract is operationally and technically preferable due to integration, consistency, security and support requirements across all operational sites. Warwickshire Police is seeking a secure electronic fleet key management solution to manage, track and audit vehicle key access across operational police sites. * Applies to approximately 350 fleet vehicle key sets across 17 operational sites. * Covers secure storage, issue, return, audit, reporting, and support. * Initial scope is fleet vehicle keys, with extensibility for other controlled assets (e.g. fuel cards, equipment) as optional. Aim/Purpose: The solution shall: * Provide a secure, auditable, and standardised method for managing fleet vehicle keys across all Warwickshire Police sites. * Replace inconsistent local practices with a force-wide controlled system. * Support improved governance, accountability, and risk management for vehicle access. * Enable future operational efficiencies (e.g. pooling and utilisation insight); however, no system integrations are required at initial implementation. We are looking for a provider that has currently or in the past 3 years have successfully delivered a Key Management system (equivalent to the scope of this tender) to at least one or more UK police customers or comparable organisation, and can demonstrate the required technical capability and capacity. The proposed contract term is 3 years with the option to extend for up to a further 2 periods of 12 months each, subject to satisfactory performance and operational requirements. All expressions of interest must be made via the Warwickshire Police In-tend portal hosted on the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home Suppliers may view tender details via the 'Tenders' section. Access to procurement documents requires supplier registration/login. New suppliers should register and then access the 'Portals' section and select connect with Warwickshire Police. Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal. Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the procurement documents. Submissions must be made via the In-tend portal prior to the deadline. Preliminary market engagement has been carried out for this contract. As a result of preliminary market engagement, the estimated contract value is PS151,105 plus VAT for a reduced rollout and PS182,585 plus VAT for a full estate-wide rollout (inclusive of extension options). This procurement falls above the relevant threshold and is therefore subject to the Procurement Act 2023 and is a tender process requiring the submission of proposals, pricing information and mandatory commercial information. The Authority is conducting a Competitive Flexible Procedure in accordance with the Act. Tenderers should note that the process may include evaluation of written submissions, supplier demonstrations, clarification activities and a Best and Final Offer (BAFO) stage as follows: * Stage 1 - Participation and Tender * Stage 2 - Supplier Demonstrations followed by Best and Final Offer (BAFO) * Stage 3 - Contract Award Further details regarding the demonstration requirements, evaluation methodology and procurement process are contained within the procurement documents. The Authority reserves the right to amend the procurement process and timetable as necessary throughout the procurement in accordance with the Procurement Act 2023 and the principles of transparency and equal treatment. The Authority has identified potential modification grounds in accordance with Schedule 8 of the Procurement Act 2023. These may include unforeseeable operational changes, changes arising from police reform or fleet changes, and the provision of additional compatible goods or services where objectively justified, operationally required and legally permissible. Where the relevant conditions under Schedule 8 of the Act are satisfied, any contract modification would be treated as a permitted contract modification. In accordance with Schedule 5 paragraph 8 of the Procurement Act 2023, the Authority reserves the right to directly award a contract where the competitive procedure does not result in an acceptable tender and the statutory conditions are met. The Authority reserves the right, where legally permissible under the Act, to award additional similar goods or services to the appointed supplier where operationally required and where all statutory conditions are satisfied. Any conflicts of interest identified during this procurement will be managed by the Authority in accordance with the Procurement Act 2023 and its internal governance procedures. The Authority reserves the right not to award a contract as a result of this procurement procedure.

### Lot Information

Lot 1

Renewal: At the discretion of the Authority the contract can be extended by two (2) extension terms of twelve (12) months each.

### Planning Information

Request for Information (RFI) exercise. To respond to this RFI please complete the RFI questionnaire at the end of this document and upload via our tendering portal: https://sell2.in-tend.co.uk/blpd/home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/054515-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Jun 2026 |
| Submission deadline | 9 Jul 2026 |
| Future notice date | 13 Apr 2026 |
| Award date | Not specified |
| Contract period | 30 Sep 2026 - 30 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £182,585 |
| Lots value | £182,585 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE |
| Locality | LEEK WOOTTON |
| Post town | Coventry |
| Postcode | CV35 7QB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick All Saints & Woodloes |
| Westminster constituency | Warwick and Leamington |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)

### Codes

- 35120000 - Surveillance and security systems and devices
- 35121000 - Security equipment
- 44316400 - Hardware
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 48000000 - Software package and information systems
- 48730000 - Security software package
- 50111110 - Vehicle-fleet-support services
- 51540000 - Installation services of special-purpose machinery and equipment
- 51611100 - Hardware installation services

## Release History

- 10 Jun 2026 at 07:28 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/054515-2026
- 8 Jun 2026 at 14:44 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/053911-2026
- 29 Jan 2026 at 12:18 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/007997-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/054515-2026
  10th June 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/053911-2026
  8th June 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/007997-2026
  29th January 2026 - Preliminary market engagement notice on Find a Tender
- https://sell2.in-tend.co.uk/blpd/publictender-details?tid=6779181f-dcc5-4cf6-9fe7-93db187e3a44
  Tender documents will be published on the In-tend Bluelight hub https://sell2.in-tend.co.uk/blpd/home Access to procurement documents requires supplier registration/login. New suppliers should register and then access via the 'Portals' section, search for Warwickshire Police and click on Connect with Organisation.

## Notice URLs

- https://sell2.in-tend.co.uk/blpd/home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0611eb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0611eb.json.