---
title: "WBS-FTS-59249-Provision of a Scanning and Archiving Service for Welsh Blood Service"
ocid: "ocds-h6vhtk-061392"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-061392"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-061392.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-061392.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-02-09"
---

# WBS-FTS-59249-Provision of a Scanning and Archiving Service for Welsh Blood Service

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Tender  
OCID: ocds-h6vhtk-061392

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## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is seeking a provider for a scanning and archiving service for the Welsh Blood Service. This procurement process operates under an open procedure and falls under the industry category of services, specifically archiving services. The contract is to be executed in the United Kingdom, with its base located in St Asaph. The current procurement stage is active as a tender with key deadlines being the tender submission on 27th February 2026 at midday and the award period ending on 20th March 2026. The tender is valued at £121,488 net, with a gross value of £145,786.

This tender presents a significant opportunity for businesses, especially SMEs and VCSEs, skilled in cyber security and electronic data management to expand their operations or enter the public procurement domain. With a requirement for advanced technology in scanning, digitising, and secure storage, businesses with capabilities in these areas can gain a foothold in a growing market. Compliance with stringent security standards and quality criteria, including Cyber Essentials Plus Certification and ISO/IEC 27001, is essential, catering to businesses well-versed in security and regulatory requirements. The contract offers an initial term of one year with possible extensions, allowing for potential long-term business growth and continuity of service delivery.

## Notice

The Welsh Blood Service (WBS) has a requirement to retain access to documents or document images over extended periods of up to 40 years. The current provision involves scanning images into a cloud-based system held by the archiving company and scanning onto CD-ROMs as a back-up. WBS staff with appropriate authority can access the system to check any documents as and when necessary for the area/department where they work. The Welsh Blood Service manages a large number of paper and electronic records. Some records must be kept accessible for a period of up to 40 years. WBS records include special category data; therefore, state-of-the-art cyber security is a paramount requirement. It is a requirement to retain Welsh Blood Service records for a period in line with VUNHST Records Policy (further information can be found within the Invitation to Tender Document). The Welsh Blood service requires a system and service where paper records can be held in secure digital format and be readily accessible by authorised members of staff. The contractor is expected to transport, scan and digitise, store and destroy records after authorisation an approximation of 78,000 files a year. The full details are outlined with the tender documents attached within Bravo. https://etenderwales.bravosolution.co.uk. The tender will be awarded to the most advantageous tender based on 60% quality and 40% cost as detailed in the ITT document. Please note that the tender closing date is 27/02/2026 at midday and any late submissions will not be considered. The etenderwales bravosolution ref: project_59249 and itt_122575 Please direct all queries relating to this tender via the messaging function of the Bravo portal. More details can be found at https://etenderwales.bravosolution.co.uk.

### Lot Information

Lot 1

Options: The initial contract term is one (1) year. The Contracting Authority reserves the option to extend the contract for two (2) additional period of twelve (12) months, resulting in a maximum potential contract duration of three (3) years. The optional extension period may be exercised subject to satisfactory contractor performance, continued operational need, budget availability, and agreement by both parties. These option allow the Trust to maintain continuity of service and avoid unnecessary procurement activity where continued service delivery is beneficial.

Renewal: There is an option to extend the Initial Term of the Agreement by 12 months followed by an option to extend for a further 12 months. It is at the Trust's discretion to exercise the option to extend. If the Trust wish to exercise their option to extend, the successful bidder will be formally notified.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/011267-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Feb 2026 |
| Submission deadline | 27 Feb 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2026 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £121,488 |
| Lots value | £121,488 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | ST ASAPH |
| Post town | Llandudno |
| Postcode | LL17 0JL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Bodelwyddan |
| Westminster constituency | Clwyd North |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79995100 - Archiving services

## Release History

- 9 Feb 2026 at 10:23 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011267-2026
- 30 Jan 2026 at 19:02 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008686-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/011267-2026
  9th February 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/008686-2026
  30th January 2026 - Tender notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-061392. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-061392.json.