--- title: "Grounds Maintenance Vehicles, Plant and Equipment Procurement" ocid: "ocds-h6vhtk-0646a7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0646a7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0646a7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0646a7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2026-02-04" --- # Grounds Maintenance Vehicles, Plant and Equipment Procurement Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0646a7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0646a7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0646a7.json) ## Summary Birmingham City Council is seeking to procure and hire grounds maintenance vehicles, plant, and equipment as part of its Street Scene Transformation Programme. The procurement process adopts an open procedure and is currently at the tender stage. It is designed to support the phased replacement of an ageing fleet essential for maintaining parks and open spaces across the region. The procurement is split into six lots, allowing bidders to tender for specific areas like grounds transport, tractors, and mowing equipment. The deadline for bid submissions is set for noon on 3rd March 2026, with the contract starting on 1st June 2026 and lasting for three years. This process will be carried out through the Council’s e-tendering system, In-tend. This tender presents considerable business growth opportunities, especially for SMEs specialising in the provision of specialised vehicles and grounds maintenance equipment. By securing contracts in one or more of the identified lots, businesses can establish or expand their presence within the public sector market, specifically in areas like utility vehicles and horticultural equipment. The flexible multi-year investment approach proposed by the Council encourages continual engagement and development, making it an attractive proposition for businesses aiming to offer sustainable and efficient solutions. Tenderers should emphasise their capability to deliver innovative and cost-efficient solutions that align with the Council’s objectives for modernisation and financial sustainability. ## Notice Birmingham City Council (the "Council") is seeking to appoint an organisation for the procurement and hire of ground maintenance vehicles. The Council may procure assets by outright purchase and or contract hire depending on asset type and funding route; tenderers must price in accordance with the pricing schedules for the Lots bid. The Council's Improvement and Recovery Plan (IRP) set out a Council-wide programme to reset service delivery, improve value for money, and deliver financial stability. Within this, the Street Scene Transformation Programme has been identified as a key enabler to modernising the operating model, improve the quality of direct services provided to residents, and deliver planned Medium-Term Financial Plan (MTFP) savings. A key component of this transformation is the replacement of the Council's ageing frontline fleet across Grounds Maintenance. In 2024, Cabinet approved the procurement of 151 new Waste Collection vehicles to support the move to alternate weekly waste residual waste collections and the introduction of a citywide food waste collection service by March 2026, in line with national legislation. This earlier investment addressed only part of the wider operational fleet. A significant proportion of the Council's Grounds Maintenance vehicles and plant remain life-expired, inefficient, and unreliable. Much of the current fleet is either operating well beyond its expected lifespan or is provided via long-term spot hire at higher cost. The Council has committed, through the Business Case for the Street Scene Transformation Programme, to establish a normalised and strategic approach to fleet and asset replacement, ensuring that future investments are planned, phased and aligned with the evolving needs of operational services. This includes moving away from one-off bulk procurements and towards a flexible multi-year investment model based on agreed age profiles and lifecycle planning. Lots The contract(s) being procured have been split into Lots, as follows. * Lot 1 - Grounds Transport and Access Vehicles * Lot 2 - Compact and Utility Tractors * Lot 3 - Ride-on and Stand-on Mowing Equipment * Lot 4 - Pedestrian Mowing Equipment * Lot 5 - Handheld Powered Grounds Equipment * Lot 6 - Sports Turf and Heavy-Duty Attachments Separate contracts will be awarded for each Lot. Tenderers may bid for one or more Lots; the top two ranking suppliers for each lot will be awarded contracts. The contract will commence on 01 June 2026 and will be in place for a period of three (3) years. ### Lot Information Grounds Transport and Access Vehicles Provision of specialist Grounds-only transport and access vehicles to enable movement of plant, equipment and staff across parks, sports and open spaces. Compact and Utility Tractors Provision of compact, mid-range and heavy-duty tractors to provide core power units for Grounds Maintenance operations and compatible attachments. Ride-on and Stand-on Mowing Equipment Provision of ride-on and stand-on mowing equipment for amenity grass, sports pitches and highways verge maintenance. Pedestrian Mowing Equipment Provision of pedestrian mowing equipment for precision, localised and constrained Grounds Maintenance activities. Handheld Powered Grounds Equipment Provision of handheld powered equipment to support routine Grounds Maintenance, verge management and horticultural tasks. Sports Turf and Heavy-Duty Attachments Provision of specialist agricultural and sports turf equipment and tractor-mounted attachments for pitches, playing fields and large-scale Grounds Maintenance. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009856-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Feb 2026 | | Submission deadline | 3 Mar 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2026 - 31 May 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £14,300,000 | | Lots value | £14,300,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B1 1BB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 43 - Machinery for mining, quarrying, construction equipment - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 34114000 - Specialist vehicles - 34144700 - Utility vehicles - 43325100 - Grounds-maintenance equipment - 77314000 - Grounds maintenance services ## Release History - 4 Feb 2026 at 11:04 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009856-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/009856-2026 4th February 2026 - Tender notice on Find a Tender ## Notice URLs - http://www.in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0646a7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0646a7.json.