---
title: "Southampton District Christmas Lights"
ocid: "ocds-h6vhtk-06495e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06495e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06495e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06495e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "SOUTHAMPTON CITY COUNCIL"
published: "2026-05-05"
---

# Southampton District Christmas Lights

Buyer: SOUTHAMPTON CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-06495e

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## Summary

Southampton City Council is undertaking a procurement process for the "Southampton District Christmas Lights" project, focusing on providing festive lighting across the city’s district centres. This open procurement process, currently at the tender stage, requires the design, supply, installation, maintenance, removal, and storage of Christmas lights. Interested suppliers should note the submission deadline of 4th June 2026, with the award expected by 29th June 2026. The main procurement category is goods, conducted using an open procedure approach, with the tender valued at £300,000 GBP. The location for delivery is Southampton, under the UKJ32 region, targeting the Christmas lighting industry, including exterior and lighting systems.

This tender presents an opportunity for businesses, particularly those specialising in festive and exterior lighting, to expand their portfolios through long-term partnership with a prominent local government body. Businesses well-suited for this tender would ideally have experience in large-scale lighting projects, with robust capabilities in installation and maintenance. Additionally, companies registered under the Highway Electrical Registration Scheme (HERS) or equivalent have a distinct advantage. The project’s multi-year horizon, with options for renewal, supports sustainable growth and offers potential for repeat business in fulfilling the Southampton City Council’s festive lighting needs. Such a contract could significantly bolster visibility and credibility within the public sector market.

## Notice

The purpose of this procurement is to appoint a single Service Provider to deliver Christmas lights across Southampton's district centres. The contract covers the design, supply, installation, operation, maintenance, removal and storage of Christmas lights, together with all associated services required to deliver a safe, reliable and visually appropriate festive lighting scheme. Full information can be found within the tender documentation.

### Planning Information

Southampton City Council "The Council" or "SCC" is seeking a contractor for the supply, design, installation, maintenance/repairs and removal or Christmas lighting displays during the festive period across seven (7) districts across the city.
The contract is to run for an initial 3 years, with the potential to run for a maximum of 5 total years with 2x 12 month extension options.
As part of the tender requirements, SCC requires all bidding organisations (and any proposed sub-contractor) operating within the highway electrical sector to be registered to the Highway Electrical Registration Scheme (HERS), or equivalent, as the scheme works to ensure that all organisations operating within the sector are fully compliant with NHSS8.
The budget is fixed at a maximum of £60,000 per annum and the price evaluation will be evaluated against this fixed annual figure.
The tender is expected to be weighted at:
- Quality: 60%
- Price: 40%
With the following Method Statement Questions (MSQ) 
1. Maintenance, Inspections & Call-outs - 15%
2. Design Approach & Visual Quality - 15%
3. Energy Efficiency & Electricity Management - 10%
4. Technical & Safety Approach - 10%
5. Delivery & Programme - 5%
6. Social Value Offering & Delivery - 5%
Note: These weightings and MSQs are open to being changed at the Council's discretion, at any time, in the lead up to tender publication.
Information on how to register to our e-tendering portal, Proactis, can be found at the following link 
https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal-instructions/
Please contact jack.martin@southampton.gov.uk for any queries you may have regarding this upcoming tender

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/040816-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 May 2026 |
| Submission deadline | 4 Jun 2026 |
| Future notice date | 13 Feb 2026 |
| Award date | Not specified |
| Contract period | 31 Jul 2026 - 31 Jul 2027 |
| Recurrence | 2027-03-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHAMPTON CITY COUNCIL |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO14 7LY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Bargate |
| Westminster constituency | Southampton Itchen |
| Delivery location | TLJ32 Southampton |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting

### Codes

- 31522000 - Christmas tree lights
- 31527200 - Exterior lights
- 31527260 - Lighting systems

## Release History

- 5 May 2026 at 08:31 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/040816-2026
- 5 Feb 2026 at 16:10 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/010659-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/040816-2026
  5th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/010659-2026
  5th February 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://supplierlive.proactisp2p.com/Account/Login
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.southampton.gov.uk/business-licensing/supply-council/supply-portal-instructions/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06495e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06495e.json.