{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06496a-2026-06-17T08:15:44+01:00", "date": "2026-06-17T08:15:44+01:00", "ocid": "ocds-h6vhtk-06496a", "initiationType": "tender", "parties": [ { "id": "GB-COH-IP18766R", "name": "HAFOD HOUSING ASSOCIATION LIMITED", "identifier": { "scheme": "GB-COH", "id": "IP18766R" }, "address": { "streetAddress": "St Hilary Court,", "locality": "Cardiff", "postalCode": "CF5 6ES", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "name": "Kelly Allen", "email": "procurement@hafod.org.uk", "telephone": "+447386659265" }, "roles": [ "buyer" ], "details": { "url": "https://www.hafod.org.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRWR-9213-TBWM" } ] }, { "id": "GB-PPON-PWYR-2131-RLQQ", "name": "RJ Lifts Group", "identifier": { "scheme": "GB-PPON", "id": "PWYR-2131-RLQQ" }, "address": { "streetAddress": "Unit 1 Galveston Grove", "locality": "Stoke-On-Trent", "postalCode": "ST4 3PE", "country": "GB", "countryName": "United Kingdom", "region": "UKG23" }, "contactPoint": { "email": "bids@rjlifts.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Mr Stuart George William Davies - Unit 1 Galveston Grove Oldfield Business Park, Stoke-On-Trent, Staffordshire, ST4 3PE - Date of Birth 06/1967 Mr Gareth Williams Unit 1 Galveston Grove Oldfield Business Park, Stoke-On-Trent, Staffordshire, ST4 3PE - Date of Birth 12/13963 Warren Harley Unit 1 Galveston Grove Oldfield Business Park, Stoke-On-Trent, Staffordshire, ST4 3PE - Date of Birth 12/1969 Richard Andrew Skelton Unit 1 Galveston Grove Oldfield Business Park, Stoke-On-Trent, Staffordshire, ST4 3PE - Date of Birth 11/1983" } }, { "id": "GB-PPON-PDVP-5639-YYRZ", "name": "TJ SERVICES WALES LIMITED", "identifier": { "scheme": "GB-PPON", "id": "PDVP-5639-YYRZ" }, "address": { "streetAddress": "Allt Yr Hendre", "locality": "Bridgend", "postalCode": "CF32 8TA", "country": "GB", "countryName": "United Kingdom", "region": "UKL17" }, "contactPoint": { "email": "tjservices@btinternet.com" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false } }, { "id": "GB-COH-05039844", "name": "TJ Services Ltd", "identifier": { "scheme": "GB-COH", "id": "05039844" }, "address": { "streetAddress": "Allt Yr Hendre", "locality": "Bridgend", "postalCode": "CF32 8TA", "country": "GB", "countryName": "United Kingdom", "region": "UKL17" }, "contactPoint": { "email": "TJSERVICES@BTINTERNET.COM" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-12939666", "name": "RJ Lifts", "identifier": { "scheme": "GB-COH", "id": "12939666" }, "address": { "streetAddress": "Unit 1 Galveston Grove, Oldfield Business Park,", "locality": "Stoke-On-Trent, Staffordshire,", "postalCode": "ST4 3PE", "country": "GB", "countryName": "United Kingdom", "region": "UKG23" }, "contactPoint": { "email": "bids@rjlifts.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-IP18766R", "name": "HAFOD HOUSING ASSOCIATION LIMITED" }, "planning": { "noEngagementNoticeRationale": "Tight timescales and limited resources." }, "tender": { "id": "2026H000050.02", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Lifts, Platform Lifts and Stairlifts Service and Maintenance", "description": "Hafod required a Supplier to undertake Lifts, Platform Lifts and Stairlifts Service and Maintenance. The areas in scope of this requirement, cover properties in the following local authorities: Bridgend Caerphilly Cardiff Vale of Glamorgan Rhondda Cynan Taff Merthyr Tydfil Torfaen Newport The Contract term is for 3 Years with the option to extend for up to a further 2 x 12-month periods. The opportunity was broken down in two lots: Lot 1: Platform Lifts Service and Maintenance - Lot 2: Stairlifts Service and Maintenance", "status": "complete", "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "44115600", "description": "Stairlifts" }, { "scheme": "CPV", "id": "33100000", "description": "Medical equipments" }, { "scheme": "CPV", "id": "50400000", "description": "Repair and maintenance services of medical and precision equipment" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" }, { "scheme": "CPV", "id": "42416000", "description": "Lifts, skip hoists, hoists, escalators and moving walkways" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1199405, "amount": 959524, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Please upload responses to eTenderWales - https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-03-13T00:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-03-06T00:00:00+00:00" }, "awardPeriod": { "endDate": "2026-03-26T23:59:59+00:00" }, "lots": [ { "id": "2", "title": "Stairlifts", "status": "complete", "value": { "amountGross": 666375, "amount": 533100, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Price evaluation 40%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "description": "Quality Evaluation", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in Schedule 1b - specification" }, { "type": "technical", "description": "As described in Schedule 1b - specification" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods." } }, { "id": "1", "title": "Platform Lifts", "status": "complete", "value": { "amountGross": 533030, "amount": 426424, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality Evaluation", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price Evaluation", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As described in Schedule 1 Specification" }, { "type": "technical", "description": "As described in Schedule 1 Specification" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods." } } ], "lotDetails": { "awardCriteriaDetails": "Bidders can chose to bid on either one or both of the lots available. Hafod can award both lots to one supplier, if that supplier scores highest in both lots at evaluation." }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Documents can be found on eTenderWales platform using the link above", "url": "https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "Documents outlining the Technical specification can be found on eTenderWales using the link above", "url": "https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "010679-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/010679-2026", "datePublished": "2026-02-05T16:30:19Z", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 days from receipt of undisputed invoice" }, "riskDetails": "as in ITT" }, "language": "en", "bids": { "statistics": [ { "id": "5", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "6", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "7", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "9", "measure": "bids", "value": 4, "relatedLot": "2" }, { "id": "10", "measure": "finalStageBids", "value": 4, "relatedLot": "2" }, { "id": "11", "measure": "smeFinalStageBids", "value": 4, "relatedLot": "2" }, { "id": "12", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" } ] }, "awards": [ { "id": "1", "title": "Lot 1 Platform Lifts", "status": "active", "date": "2026-04-24T00:00:00+01:00", "value": { "amountGross": 520596, "amount": 433830, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PWYR-2131-RLQQ", "name": "RJ Lifts Group" }, { "id": "GB-COH-12939666", "name": "RJ Lifts" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42416000", "description": "Lifts, skip hoists, hoists, escalators and moving walkways" }, { "scheme": "CPV", "id": "50700000", "description": "Repair and maintenance services of building installations" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-05-11T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-05-27T00:00:00+01:00", "endDate": "2029-05-26T23:59:59+01:00", "maxExtentDate": "2031-05-26T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods." }, "relatedLots": [ "1" ], "documents": [ { "id": "039103-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039103-2026", "datePublished": "2026-04-29T11:59:05+01:00", "format": "text/html" }, { "id": "039104-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039104-2026", "datePublished": "2026-04-29T11:59:32+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-04-29T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-27T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Lot 2 Stairlift Servicing and Maintenance", "status": "active", "date": "2026-04-24T00:00:00+01:00", "value": { "amountGross": 191340, "amount": 159450, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-PPON-PDVP-5639-YYRZ", "name": "TJ SERVICES WALES LIMITED" }, { "id": "GB-COH-05039844", "name": "TJ Services Ltd" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "33100000", "description": "Medical equipments" }, { "scheme": "CPV", "id": "44115600", "description": "Stairlifts" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "contractPeriod": { "startDate": "2026-05-27T00:00:00+01:00", "endDate": "2029-05-26T23:59:59+01:00", "maxExtentDate": "2031-05-26T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods." }, "relatedLots": [ "2" ], "documents": [ { "id": "039103-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039103-2026", "datePublished": "2026-04-29T11:59:05+01:00", "format": "text/html" }, { "id": "039104-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/039104-2026", "datePublished": "2026-04-29T11:59:32+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-04-29T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-27T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "2", "awardID": "2", "status": "active", "period": { "startDate": "2026-06-05T00:00:00+01:00", "endDate": "2029-05-30T23:59:59+01:00", "maxExtentDate": "2031-05-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods." }, "value": { "amountGross": 362460, "amount": 302050, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-06-05T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "Breakdown Performance", "description": "The Contractor shall maintain each installation as to limit the number of Breakdowns due to failure of any type to a maximum of five per lift per annum during the first year of contract, reducing to three per lift per annum, for the remaining years.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 6 } } ] }, { "id": "2", "title": "Audits & Inspections (\"Lift\" Contractor)", "description": "On an annual basis during the third quarter of each contract year, the Contractor shall submit an audit report for each building to Hafod covering the following on a per Lift basis: Health and Safety, LOLER and PUWER improvements required to meet current legislation and standards. Risk Assessment of each installation (EN13015). Details of any repairs covered by the Contract but not yet completed and a programme listing the completion date. Details of the door retaining system - see final paragraph. Suggested improvements to provide improved reliability and/or performance. Items (a) and (e) are to include indicative costs.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "3", "title": "Reliability", "description": "he Contractor shall plan and carry out a usage based preventive maintenance of each Lift to ensure that the Lift is maintained in a reliable and safe condition. The Contractor shall attend site in accordance with the schedules offered in their tender, which will form part of this Contract. As part of their tender submission, they shall include a schedule of planned maintenance, which will ensure that all components receive adequate maintenance to prevent breakdowns. Once the schedule of visits has been agreed and the contract let, the Contractor shall be fully responsible for maintaining the equipment in full working order with the minimum of downtime and if they consider that additional site visit(s) are required to carry out extra maintenance, they shall submit a revised schedule and will carry out the works at no additional cost to the contract sum. The Contractor shall be responsible for all repairs and reinstatement from breakdowns due to mechanical/electrical failure, incorrect adjustment or poor maintenance.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 3 } } ] } ], "documents": [ { "id": "056364-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056364-2026", "datePublished": "2026-06-15T18:02:02+01:00", "format": "text/html" } ] }, { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-05-17T00:00:00+01:00", "endDate": "2029-05-17T23:59:59+01:00", "maxExtentDate": "2031-05-17T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract term is for 3 Years with the option to extend for up to a further 2 x 12-month periods." }, "value": { "amountGross": 571518, "amount": 476265, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-05-16T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "Breakdown Performance", "description": "The Contractor shall maintain each installation as to limit the number of Breakdowns due to failure of any type to a maximum of five per lift per annum during the first year of contract, reducing to three per lift per annum, for the remaining years.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "2", "title": "Audits & Inspections (\"Lift\" Contractor)", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "3", "title": "Reliability", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] } ], "documents": [ { "id": "056863-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/056863-2026", "datePublished": "2026-06-17T08:15:44+01:00", "format": "text/html" } ] } ] }