--- title: "Travel Management Solutions" ocid: "ocds-h6vhtk-064ab5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ab5" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-064ab5.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-064ab5.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES)" published: "2026-02-07" --- # Travel Management Solutions Buyer: KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES) Current stage: Tender OCID: ocds-h6vhtk-064ab5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ab5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-064ab5.json) ## Summary Kent County Council, operating as Procurement Services, has initiated a tender process for "Travel Management Solutions" within the services industry category, located in West Malling, Kent. This public procurement seeks to establish a comprehensive framework agreement for travel solutions, segmented into three Lots: Core Travel Services, Event and Venue Services, and Emergency Accommodation Services. The tender is in the "Active" stage under an open procedure, with important dates including the enquiry period ending on 6 March 2026, tender submissions closing on 2 April 2026, and the award expected by 22 May 2026. The contract is set to commence on 1 July 2026 and conclude on 30 June 2030. The framework, valued at approximately £60 million gross, will adhere to the UK's Procurement Act 2023, allowing for direct awards and competitive processes as needed. This tender represents significant opportunities for businesses specializing in travel management, event planning, and emergency accommodation services. SMEs and VCSEs are particularly encouraged, as they suit the contract's suitability criteria. Companies that can deliver innovative and flexible travel solutions, effective event management, and rapid emergency accommodation services will find the framework's scope advantageous for expanding their market reach within the public sector. The procurement's focus on both price and quality, with an emphasis on social value, presents an attractive proposition for qualified suppliers looking to establish long-term relationships with public authorities in the United Kingdom. ## Notice This framework provides a compliant, flexible, and outcomes-focused route to market for public sector organisations seeking a range of travel solutions enabling customers to research, book, and manage all their travel requirements along with any additional supporting services they require. The framework is split into 3 Lots. Lot 1: Core Travel Services Lot 1 covers all essential travel booking services, including but not limited to: Accommodation *Guesthouses, hotels, serviced apartments Air Travel *Baggage handling *Domestic and international flights *Inflight meals *Online check-in *Ticketing options Ground Transport *Car rentals *Coach travel *Ferry services *Parking arrangements *Taxi transfers Rail Travel *Advance and flexible tickets *Digital ticketing *Railcards *Seat reservations In addition to offering the above essential services, Customers may require additional services including, but not limited to: Travel Management and Support Services *Accessibility and inclusivity features *Airport lounge access *Carbon emissions reporting and offsetting *Consolidated invoicing *Currency exchange *Real-time analytics *Social value delivery *Special assistance *Traveller tracking and alerts *Travel visas and passport services *VIP services Lot 2: Event and Venue Services Lot 2 supports Customers with the planning and delivery of meetings, conferences, and events. services include, but are not limited to: Core Services *Delegate and guest management *Event planning and logistics *Marketing and communications *Pre- and post-event support *Technical setup (e.g., AV equipment, staging) *Venue sourcing In addition to offering the above essential services, Customers may require additional services including, but not limited to: Support Services *Accessibility and inclusivity features *Consolidated invoicing *Social value delivery *Special assistance *VIP services Lot 3: Emergency Accommodation Services Lot 3 provides 24/7 emergency accommodation services with rapid response capabilities. Key features include but are not limited to: 24/7 Emergency Response and Rapid Turnaround *Dedicated, experienced team available around the clock *Non-arrival reporting *Rapid turnaround times for emergency requests Safeguarding Standards and SLAs *DBS checks for key personnel at accommodation providers *Hotel safeguarding checks (risk assessments, food hygiene ratings, health & safety compliance) *Non-arrival policies and duty of care protocols *PREVENT training delivered to frontline hotel staff *Tiered escalation procedures for on-site incidents *Tailored support for vulnerable groups (e.g., under-18s, survivors of abuse, individuals with complex needs) Location Vetting and Risk Assessment *Property reviews for safety, accessibility, and suitability *Specialist placements (e.g., pet-friendly units, family-safe self-accommodation) Pseudonymous Bookings and Identity Protection *Ability to make pseudonymous bookings to protect guest identity *Discreet specification of gender, cultural, and safeguarding considerations at booking Under-18s and Apprenticeship Placements *Specialist protocols for younger or vulnerable learners *Matching by age, gender, and dietary requirements *Curfew expectations and access to leisure spaces *Accommodation providers briefed on duty of care requirements from the outset This is not an exhaustive list as any additional services will be dependent on the specific requirements of the Customer. To view this notice, please click here: https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=1011856291 ### Lot Information Core Travel Services Lot 1 covers all essential travel booking services, including but not limited to: Accommodation *Guesthouses, hotels, serviced apartments Air Travel *Baggage handling *Domestic and international flights *Inflight meals *Online check-in *Ticketing options Ground Transport *Car rentals *Coach travel *Ferry services *Parking arrangements *Taxi transfers Rail Travel *Advance and flexible tickets *Digital ticketing *Railcards *Seat reservations In addition to offering the above essential services, Customers may require additional services including, but not limited to: Travel Management and Support Services *Accessibility and inclusivity features *Airport lounge access *Carbon emissions reporting and offsetting *Consolidated invoicing *Currency exchange *Real-time analytics *Social value delivery *Special assistance *Traveller tracking and alerts *Travel visas and passport services *VIP services Event and Venue Services Lot 2 supports Customers with the planning and delivery of meetings, conferences, and events. services include, but are not limited to: Core Services *Delegate and guest management *Event planning and logistics *Marketing and communications *Pre- and post-event support *Technical setup (e.g., AV equipment, staging) *Venue sourcing In addition to offering the above essential services, Customers may require additional services including, but not limited to: Support Services *Accessibility and inclusivity features *Consolidated invoicing *Social value delivery *Special assistance *VIP services Emergency Accommodation Services Lot 3 provides 24/7 emergency accommodation services with rapid response capabilities. Key features include but are not limited to: 24/7 Emergency Response and Rapid Turnaround *Dedicated, experienced team available around the clock *Non-arrival reporting *Rapid turnaround times for emergency requests Safeguarding Standards and SLAs *DBS checks for key personnel at accommodation providers *Hotel safeguarding checks (risk assessments, food hygiene ratings, health & safety compliance) *Non-arrival policies and duty of care protocols *PREVENT training delivered to frontline hotel staff *Tiered escalation procedures for on-site incidents *Tailored support for vulnerable groups (e.g., under-18s, survivors of abuse, individuals with complex needs) Location Vetting and Risk Assessment *Property reviews for safety, accessibility, and suitability *Specialist placements (e.g., pet-friendly units, family-safe self-accommodation) Pseudonymous Bookings and Identity Protection *Ability to make pseudonymous bookings to protect guest identity *Discreet specification of gender, cultural, and safeguarding considerations at booking Under-18s and Apprenticeship Placements *Specialist protocols for younger or vulnerable learners *Matching by age, gender, and dietary requirements *Curfew expectations and access to leisure spaces *Accommodation providers briefed on duty of care requirements from the outset This is not an exhaustive list as any additional services will be dependent on the specific requirements of the Customer. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011196-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Feb 2026 | | Submission deadline | 2 Apr 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2026 - 30 Jun 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000,000 | | Lots value | £50,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL (T/A PROCUREMENT SERVICES) | | Locality | WEST MALLING, KENT | | Post town | Rochester | | Postcode | ME19 4YT | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ46 West Kent | | Local authority | Tonbridge and Malling | | Electoral ward | Kings Hill | | Westminster constituency | Maidstone and Malling | | Delivery location | Not specified | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 63515000 - Travel services - 63516000 - Travel management services - 79952000 - Event services - 79997000 - Business travel services ## Release History - 7 Feb 2026 at 10:05 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011196-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/011196-2026 7th February 2026 - Tender notice on Find a Tender ## Notice URLs - https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=1011856291 - https://csg.delta-esourcing.com/respond/YC3EG4Y5KB - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ab5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-064ab5.json.