--- title: "Hard Facilities Management Services" ocid: "ocds-h6vhtk-064af3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064af3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-064af3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-064af3.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF SOUTHWARK" published: "2026-06-25" --- # Hard Facilities Management Services Buyer: LONDON BOROUGH OF SOUTHWARK Current stage: Tender OCID: ocds-h6vhtk-064af3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064af3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-064af3.json) ## Summary The London Borough of Southwark has initiated a procurement process for Hard Facilities Management Services, currently in the tender stage as of 25th June 2026. The procurement focuses on delivering a range of facility management services including mechanical and electrical maintenance, building repairs, compliance inspections, and more across the borough’s estate. This competitive flexible procurement is being conducted using a selective method with a two-stage process, including a conditions of participation stage followed by a tender stage for shortlisted suppliers. Key deadlines include an expression of interest cut-off on 20th July 2026, enquiries period ending on 13th July 2026, and an award period concluding on 18th November 2026. The project is located in London, UK, under the industry category of building and facilities management services and has an overall budget of £35 million to £42 million GBP. This tender presents a significant opportunity for businesses specialising in comprehensive facilities management, particularly those with experience in statutory compliance, preventive and reactive maintenance, and asset management. The contract is suited for well-established companies capable of managing large-scale operations and offering innovative solutions in facilities management, especially those interested in integrating social value into their services. The competitive flexible procedure is designed to foster a dynamic procurement environment, potentially opening doors for suppliers with a turnover exceeding £10 million GBP and a capacity for strategic growth. Small and medium-sized enterprises have been noted as suitable participants, providing a broad field of potential candidates to drive success in the execution of Southwark’s facilities services objectives. ## Notice The successful supplier will be required to deliver planned, reactive, statutory, and compliance-led Hard Facilities Management services across the Authority's estate. The scope may include, but is not limited to, the following service areas: * Mechanical and electrical maintenance, including heating, ventilation, air conditioning, power, lighting, and associated systems. * Building fabric maintenance, repairs, minor works, and general building services. * Plumbing, drainage, water hygiene, and legionella control activities. * Statutory inspections, testing, certification, and compliance reporting. * Fire safety systems maintenance, emergency lighting testing, and associated compliance support. * Lift, access equipment, doors, gates, shutters, and specialist equipment maintenance where applicable. * Helpdesk, computer-aided facilities management support, performance reporting, and asset management. * Planned preventative maintenance, reactive response, emergency call-out, and lifecycle support. * Project works. * Social Value. ### Lot Information Lot 1 Renewal: The contract may be extended by up to 24 months. ### Planning Information Proposed Procurement Approach The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: • Stage 1: Conditions of Participation (selection stage) • Stage 2: Full tender stage with detailed technical and commercial evaluation Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities The council intends to undertake the following engagement activities: • Supplier questionnaire - response by 12:00 noon on 02/03/2026 • Supplier briefing session - 12:00-13:00 on 24/02/2026 • One to one technical discussions (subject to demand) 25 and 26/02/2026 All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. How to Participate Suppliers interested in participating in PME should register their interest via: https://procontract.due-north.com/ Upon registration, suppliers will receive: • PME briefing document containing a Supplier questionnaire to complete and return and details of a scheduled engagement briefing session All communication regarding this PME must be submitted through the Council’s e tendering portal, ProActis: https://procontract.due-north.com/ ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/060044-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jun 2026 | | Submission deadline | 13 Jul 2026 | | Future notice date | 20 Apr 2026 | | Award date | Not specified | | Contract period | 1 Feb 2027 - 31 Jan 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £35,000,000 | | Lots value | £35,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF SOUTHWARK | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 2QH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | London Bridge & West Bermondsey | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | TLI44 Lewisham and Southwark | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79993000 - Building and facilities management services ## Release History - 25 Jun 2026 at 16:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/060044-2026 - 13 Feb 2026 at 14:13 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/013469-2026 - 9 Feb 2026 at 11:39 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/011308-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/060044-2026 25th June 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/013469-2026 13th February 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/011308-2026 9th February 2026 - Pipeline notice on Find a Tender ## Notice URLs - http://www.southwark.gov.uk - https://procontract.due-north.com/ - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f546ba3e-e301-f111-813c-005056b64545 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064af3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-064af3.json.