---
title: "Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements"
ocid: "ocds-h6vhtk-064b34"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064b34"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-064b34.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-064b34.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM"
published: "2026-05-12"
---

# Yorkshire Housing - Rents & Service Charges Engine and Asset Management System Replacements

Buyer: YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM  
Current stage: Tender  
OCID: ocds-h6vhtk-064b34

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## Summary

Yorkshire Housing Limited, situated at The Place, 2 Central Place, Leeds, is actively seeking bidders for the replacement of its Rents & Service Charges Engine and Asset Management System. This project, divided into two lots, focuses on Asset Management, Building Safety, and Compliance management, as well as Rents and Service Charges management. The procurement, orchestrated by Clarity Procurement Solutions Limited, is currently in the tender stage, using an open competitive flexible procedure. Key dates include the expressions of interest and enquiry deadline on 15th June 2026. The contracts for both lots are anticipated to commence in November 2026, with each contract having an initial term of 3 years and potential extensions leading up to a total of 9 years. The procurement falls under services in the IT sector, with a focus on software packages and information systems.

This procurement opportunity represents significant potential for business growth, particularly for firms specializing in IT services, software development, and system integration. Given the scope of work, businesses experienced in asset management systems, building safety compliance, and rent management solutions will find this opportunity particularly advantageous. The procurement is above threshold and covered by agreements such as GPA and CPTPP, inviting wide participation. Additionally, SMEs are encouraged to participate, with the tender process comprising multiple stages to ensure a fair evaluation based on quality and pricing criteria. Businesses adept at software development, IT consulting, and systems support should consider positioning themselves for either or both lots, as this provides an entry point into a prolonged contractual arrangement with one of the key housing organisations in the UK, potentially enhancing market credibility and offering opportunities for extended collaborations.

## Notice

The scope of the Contract is replacement of the following systems: *Asset Management, Building Safety and Compliance management *Rents and Service Charges management The Contract will be divided into 2 Lots: *Lot 1 - Asset Management, Building Safety and Compliance management *Lot 2 - Rents and Service Charges management Bidders may submit bids for Lot 1 only, Lot 2 only, or both Lots. Full details of the Services to be provided under the Contract for each Lot are contained in the procurement documents. The Contract for Asset Management, Building Safety and Compliance will last for an initial period of 3 years, with an option to extend at YH 's discretion for a period of up to 2 years, plus a further period of up to 2 years, plus a further period of up to 2 years, giving a maximum potential term of 9 years. The Contract for Asset Management, Building Safety and Compliance is expected to commence in November 2026. The Contract for Rents and Service Charges will last for an initial period of 3 years, with an option to extend at YH 's discretion for a period of up to 2 years, plus a further period of up to 2 years, plus a further period of up to 2 years, giving a maximum potential term of 9 years. The Contract for Rents and Service Charges is expected to commence in November 2026. This procurement procedure follows a Preliminary Market Engagement (PME) exercise, undertaken in accordance with Section 6 of the Procurement Act 2023. A summary of the Preliminary Market Engagement exercise is set in the procurement documents. The total estimated values are based on the initial contract duration of 3 years. This tender is being administered on behalf of Yorkshire Housing by Clarity Procurement Solutions Limited.

### Lot Information

Asset Management, Building Safety and Compliance

*Lot 1 - Asset Management, Building Safety and Compliance management

Renewal: The Contract for Asset Management, Building Safety and Compliance will last for an initial period of 3 years, with an option to extend at YH 's discretion for a period of up to 2 years, plus a further period of up to 2 years, plus a further period of up to 2 year, giving a maximum potential term of 9 years.

Rents and Service Chgarges

Lot 2 - Rents and Service Charges management

Renewal: The Contract for Rents and Service Charges will last for an initial period of 3 years, with an option to extend at YH 's discretion for a period of up to 2 years, plus a further period of up to 2 years, plus a further period of up to 2 years, giving a maximum potential term of 9 years.

### Planning Information

The Pre-Market Engagement exercise will be conducted via system demonstrations from each Participant during the weeks of 23-27th February, 2-6th and 9-13th March 2026. The demonstrations for the Rents & Service Charges solution will take place during 2-6th and 9-13th March only. The demonstrations for the Asset Management, building safety and compliance solution or Rents & Service Charges will last for no more than half a day (3.5 hours). Where an interested party can provision both Rents & Services Charges and Asset Management capabilities, we will seek to undertake both demonstrations on the same day with this dual session lasting no more than six hours.
Where an Interested Party can offer either or both of these solutions as part of their current product set which also provides a wider range of housing or asset services, Yorkshire Housing are not requesting to view any functionality over and above the two service areas stated (Rents & Service Charges and Asset Management). In this instance Participants should clearly state what solution they would propose to meet Yorkshire Housing’s requirements. 
Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Participants will be required to demonstrate their solution to Yorkshire Housing stakeholders and provide evidence of where the proposed solution(s) is already implemented preferably with integration to Salesforce. 
Interested Parties wishing to attend should register their interest by no later than 23/02/2026 to our appointed Procurement Advisors, Clarity Procurement Solutions:
nathan@clarityprocurement.co.uk
Yorkshire Housing would prefer for the demonstrations to take place at the Yorkshire Housing head office:
The Place, 2 Central Place, Leeds, LS10 1FB
Yorkshire Housing will consider a Teams session if Interested Parties are unable to attend in person.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/043663-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 May 2026 |
| Submission deadline | 15 Jun 2026 |
| Future notice date | 30 Mar 2026 |
| Award date | Not specified |
| Contract period | 2 Nov 2026 - 31 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | £1,260,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORKSHIRE HOUSING LIMITED THE PLACE, 2 CENTRAL PLACE, LEEDS, LS10 1FB, UNITED KINGDOM |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS10 1FB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Hunslet & Riverside |
| Westminster constituency | Leeds South |
| Delivery location | TLE Yorkshire and The Humber |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 12 May 2026 at 17:09 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/043663-2026
- 12 May 2026 at 16:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/043659-2026
- 10 Feb 2026 at 10:05 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/011666-2026
- 9 Feb 2026 at 14:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/011407-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/043663-2026
  12th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/043659-2026
  12th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/011666-2026
  10th February 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/011407-2026
  9th February 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064b34. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-064b34.json.