--- title: "Digital Medical Evidence Solution" ocid: "ocds-h6vhtk-064d16" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064d16" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-064d16.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-064d16.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA" published: "2026-02-10" --- # Digital Medical Evidence Solution Buyer: THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA Current stage: Planning OCID: ocds-h6vhtk-064d16 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064d16) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-064d16.json) ## Summary The Police and Crime Commissioner for Northumbria is in the planning stage of a procurement process for the "Digital Medical Evidence Solution," a goods-based contract aimed at improving the collection and management of medical evidence. This initiative is a response to the current reliance on manual methods, and it seeks a more standardised and digital approach. The anticipated contract period is set to start on 9th November 2026 and will extend until 8th November 2029, with the option for two additional 12-month extensions. The main industry category is software package and information systems. Suppliers interested in participating should download and complete the planned procurement notice and return it by 9th March 2026, and the procurement method will follow an open procedure, making it broadly accessible. The location for the project is within the United Kingdom, particularly in the UKC region, and key interaction with the contracting authority should be directed to Lucy Scott via email. This tender presents significant growth opportunities for businesses specialising in software development and information systems, particularly those experienced in digital solutions for the public sector. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement process is designed to include them. The centralised system requirement for requesting and tracking medical evidence offers substantial business scope for firms with innovative digital solutions capable of addressing law enforcement and healthcare integration needs. This project promises long-term engagement through contract renewals, lending further stability and growth potential for successful bidders. ## Notice Northumbria Police currently rely on a mixture of traditional, manually driven processes to obtain medical evidence-primarily injury pro formas, written medical statements, and hospital records-following incidents where victims require clinical assessment. Northumbria Police aspires to have a single standardised format or centralised system for requesting, tracking, receiving, or storing medical evidence. ### Lot Information Lot 1 Renewal: This opportunity may include 2 12 month extensions to be used at Northumbria Police's discretion. ### Planning Information Interested suppliers should look to download and complete the RFI included in the planned procurement notice found here: https://www.find-tender.service.gov.uk/Notice/012085-2026?origin=Dashboard. Please return by 12 noon on 09/03/2026 to lucy.scott@northumbria.police.uk. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/012092-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Feb 2026 | | Submission deadline | 6 Sep 2026 | | Future notice date | 12 Aug 2026 | | Award date | Not specified | | Contract period | 8 Sep 2026 - 8 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA | | Locality | NEWCASTLE | | Post town | Newcastle upon Tyne | | Postcode | NE12 8EW | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | North Tyneside | | Electoral ward | Longbenton & Benton | | Westminster constituency | Newcastle upon Tyne North | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 10 Feb 2026 at 16:20 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/012092-2026 - 10 Feb 2026 at 16:11 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/012085-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/012092-2026 10th February 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/012085-2026 10th February 2026 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-11775 Interested suppliers should look to complete the attached form and return to lucy.scott@northumbria.police.uk before 12 noon on 09/03/2026. ## Notice URLs - https://www.find-tender.service.gov.uk/Notice/012085-2026?origin=Dashboard - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064d16. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-064d16.json.