--- title: "Holiday Activity and Food Programme Management" ocid: "ocds-h6vhtk-064ec8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ec8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-064ec8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-064ec8.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2026-05-05" --- # Holiday Activity and Food Programme Management Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-064ec8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ec8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-064ec8.json) ## Summary Birmingham City Council is currently in the tender stage for the "Holiday Activity and Food Programme Management" procurement, specifically targeting services for school-aged children eligible for free school meals. The council, operating within the sub-central government category, is located at Council House, 1 Victoria Square, Birmingham. The total contract value is estimated at GBP 3,943,199.01, with a gross amount of GBP 3,286,000. The contract is set to commence on 1st October 2026 and run until 31st March 2029, with an optional one-year extension based on performance and funding. The process is being conducted through an open procedure procurement method, and pertinent submissions must be made through the Council's e-tendering system 'In-tend' by noon on 4th June 2026. Interested parties should submit inquiries no later than 26th May 2026, with an anticipated award date set for 20th July 2026. This tender offers significant opportunities for businesses involved in project management, welfare services, and children's holiday-camp services, especially those capable of delivering comprehensive project management and meal services. SMEs and voluntary community and social enterprises are particularly encouraged to apply due to the programme’s focus on social value, with quality and social impact being key criteria for selection. Participation in this tender can facilitate business growth through service delivery aligned with local government objectives, enabling firms to showcase their ability to manage expansive service contracts efficiently. This procurement opens avenues for service providers to contribute positively to community welfare, augmenting their portfolio and driving business development within the public sector. ## Notice Birmingham City Council (the "Council") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme. This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 - March 2027). From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period. The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability. ### Lot Information Lot 1 Renewal: Subject to satisfactory performance and funding availability. ### Planning Information Information relating to the soft market testing is being issued via the Council’s e-tendering system, In-tend, with a link to an MS Form questionnaire. Interested organisations are requested to complete and submit the questionnaire using the link provided. Please click on the link to complete the questionnaire on MS Forms https://forms.office.com/pages/responsepage.aspx?id=Z86aaeTSzUuzA9K74rm78c7xM9WhwgRHmLmGJ-9yP5dUMTYzOEc2SDQ4S0ZZUklSTlAwTk9aRjg0RC4u&route=shorturl The ‘In-tend’ system is secure and free to use for organisations. If you have any questions on how to use this website, please contact the CPS Help Desk email cps@birmingham.gov.uk This exercise is purely exploratory and designed to help the Council assess the viability and scope of any future procurement. Participation is entirely voluntary and will not affect your eligibility to take part in any subsequent procurement activity Closing date for submission of response: 12:00hrs (NOON) 1 March 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/041043-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 May 2026 | | Submission deadline | 4 Jun 2026 | | Future notice date | 1 Apr 2026 | | Award date | Not specified | | Contract period | 30 Sep 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,286,000 | | Lots value | £3,286,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B1 1BB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 55 - Hotel, restaurant and retail trade services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 85 - Health and social work services ### Codes - 15894210 - School meals - 55243000 - Children's holiday-camp services - 79420000 - Management-related services - 79421000 - Project-management services other than for construction work - 85311300 - Welfare services for children and young people ## Release History - 5 May 2026 at 12:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041043-2026 - 12 Feb 2026 at 11:28 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/012780-2026 - 12 Feb 2026 at 11:23 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/012779-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/041043-2026 5th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/012780-2026 12th February 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/012779-2026 12th February 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.in-tendhost.co.uk/birminghamcc - https://forms.office.com/pages/responsepage.aspx?id=Z86aaeTSzUuzA9K74rm78c7xM9WhwgRHmLmGJ-9yP5dUMTYzOEc2SDQ4S0ZZUklSTlAwTk9aRjg0RC4u&route=shorturl - https://in-tendhost.co.uk/birminghamcc - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-064ec8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-064ec8.json.