---
title: "Automatic Passenger Count System Maintenance & Licensing"
ocid: "ocds-h6vhtk-0654c8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0654c8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0654c8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0654c8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "XC TRAINS LIMITED"
published: "2026-06-12"
---

# Automatic Passenger Count System Maintenance & Licensing

Buyer: XC TRAINS LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-0654c8

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0654c8.json)

## Summary

XC TRAINS LIMITED, based in Sunderland's Business Park, United Kingdom, has completed a procurement process for the provision of maintenance and licensing services for the Automatic Passenger Counting (APC) equipment on its Turbostar and Voyager fleets. This procurement falls under the services category, with a focus on railway passenger coaches and data collection services. The procurement process utilised a direct award method due to specific technical and contractual constraints, as mandated by the respective Rolling Stock Companies (ROSCOs). The contract with JOURNEO FLEET SYSTEMS LIMITED was awarded on 12th June 2026, with services commencing on 25th June 2026, spanning various regions across the UK until 16th October 2027, with potential extensions up to 2031. The awarded contract holds a gross value of £838,931.11.

This tender presents significant opportunities for businesses involved in railway systems and data analytics, specifically those capable of providing maintenance and support for APC technologies. The direct award nature of this contract highlights the importance of establishing strategic partnerships and securing technical approvals from asset-owning entities like ROSCOs. Companies with expertise in managing railway passenger technologies, especially those with the capability to adapt to specific contractual requirements, will find this tender particularly beneficial for growth. While the procurement was non-competitive due to exclusivity requirements, understanding these dynamics could pave the way for businesses to expand within this niche sector through collaboration and compliance with technical and safety standards.

## Notice

Provision of maintenance and licensing services to the newly fitted Automatic Passenger Counting (APC) equipment on XC's Turbostar and Voyager Fleets. * 5 APC sensors and 1 router fitted in the leading Vehicles. * 6 APC sensors and 1 router fitted onto the middle Vehicles.

### Procurement Information

The rolling stock operated by XC Trains is owned by the respective Rolling Stock Companies (ROSCOs), who hold contractual rights to nominate and mandate the suppliers used for work on their assets. For this requirement, the ROSCO has specified the supplier that must be used. Because the ROSCO retains ownership and technical authority over the fleet, we are not able to select an alternative provider or run a competitive process. Appointing any other supplier would breach existing lease and maintenance agreements, risk incompatibility with proprietary systems, compromise safety obligations, and potentially invalidate warranties. There are no viable alternatives due to the technical, contractual, and safety constraints linked to the ROSCO-controlled rolling stock. Only the supplier mandated by the ROSCO can legally and safely carry out the required work. A direct award is therefore justified on the basis as per the procurement act 2023 under section 43 - paragraph 7 incompatibility therefore competition is not possible and a single-supplier situation exists due to contractual and technical exclusivity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055620-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Feb 2026 |
| Contract period | 24 Jun 2026 - 16 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £699,109 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | XC TRAINS LIMITED |
| Locality | BUSINESS PARK |
| Post town | Sunderland |
| Postcode | SR3 3XP |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Doxford |
| Westminster constituency | Houghton and Sunderland South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | JOURNEO FLEET SYSTEMS |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 34622200 - Railway passenger coaches
- 72314000 - Data collection and collation services

## Release History

- 12 Jun 2026 at 10:50 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/055620-2026
- 16 Feb 2026 at 12:24 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/013805-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/055620-2026
  12th June 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/013805-2026
  16th February 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://journeo.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0654c8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0654c8.json.