---
title: "The Provision of Promaps"
ocid: "ocds-h6vhtk-065719"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065719"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-065719.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-065719.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "POLICE AND CRIME COMMISSIONER FOR SOUTH WALES"
published: "2026-03-02"
---

# The Provision of Promaps

Buyer: POLICE AND CRIME COMMISSIONER FOR SOUTH WALES  
Current stage: Award  
OCID: ocds-h6vhtk-065719

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065719)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-065719.json)

## Summary

The contracting process involving the Police and Crime Commissioners for South Wales and Gwent, titled "The Provision of Promaps," is focused on the renewal of annual licensing and maintenance for a bespoke image capture software crucial for operational duties. The key procurement stage reached is the award stage, dated 2nd March 2026, with contract activation set to start on 15th March 2026 and ending on 14th March 2031. The procurement falls under the services category and involves a direct award approach, justified by technical reasons and intellectual property rights. Operated within the UK regions UKL17 and UKL16, this tender highlights the strategic plans of sub-central government public authorities to retain specific operational software integral to their duties.

This procurement presents a significant opportunity for small and medium enterprises, particularly those specialising in software development, as reflected by Promat I.D. Limited's successful involvement. Businesses exploring collaboration or service provision to the police sectors in software maintenance and technical support can find growth opportunities due to the specialised needs of their operations. With an emphasis on innovation and technical capability, organisations positioned to offer unique proprietary solutions stand to benefit greatly by aligning their expertise to the specific needs outlined by the police commissioners. Given the direct award procurement method, businesses with established solutions personalised for governmental or security sectors may find viable grounds for engagement and expansion.

## Notice

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

### Procurement Information

Continuation of support, maintenance and licences for existing operational software, unable to procure elsewhere due to ProMat being the only supplier to supply the Police specific application

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018532-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Feb 2026 |
| Contract period | 15 Mar 2026 - 14 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £179,945 |
| Contracts value | £179,945 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POLICE AND CRIME COMMISSIONER FOR SOUTH WALES |
| Additional buyers | POLICE AND CRIME COMMISSIONER FOR GWENT |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 3SU |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Torfaen |
| Electoral ward | Llantarnam |
| Westminster constituency | Torfaen |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PROMAT I.D. |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212328 - Image-processing software development services

## Release History

- 2 Mar 2026 at 14:46 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/018532-2026
- 19 Feb 2026 at 14:36 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/015308-2026
- 18 Feb 2026 at 13:43 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/014784-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/018532-2026
  2nd March 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/015308-2026
  19th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/014784-2026
  18th February 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://promaps.software/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065719. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-065719.json.