---
title: "AI Admin Co-Worker"
ocid: "ocds-h6vhtk-065867"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065867"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-065867.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-065867.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST"
published: "2026-02-19"
---

# AI Admin Co-Worker

Buyer: UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-065867

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## Summary

The University Hospitals of Leicester NHS Trust is initiating a procurement process for AI-driven digital assistants aimed at optimising administrative functions within patient pathways. The procurement, titled "AI Admin Co-Worker," falls under the services category with IT services: consulting, software development, Internet, and support as the specific industry focus. The contract is in the planning stage, with the engagement milestone scheduled for completion by 20 March 2026. Located in Leicester, United Kingdom, this procurement offers a contract period starting on 31 March 2026 and concluding on 30 March 2027. Interested businesses should note that the gross value of the contract is estimated at £48,000. The procurement method involves a market engagement notice indicating some preliminary steps have been made to initiate the process.

Businesses specialising in IT services, specifically those that offer AI solutions for administrative workflows within healthcare contexts, will find this tender ripe with opportunities for growth. The contract invites service providers to trial AI co-workers in support roles for various clinical and administrative tasks. This procurement particularly suits SMEs, as they are deemed suitable participants for the tender. Companies capable of developing interfaces for AI systems and providing comprehensive solutions that address administrative efficiencies could leverage this project to expand their portfolio within healthcare administration technology. The integration of AI co-workers into patient care pathways promises an innovative way to enhance efficiency, making it attractive for businesses focused on delivering cutting-edge AI technology solutions.

## Notice

AI Services relate to the provision of AI co-workers ("Co-Workers"). Co-Workers are AI-driven digital assistants, designed to optimise the administrative processes within patient pathways.

### Planning Information

UHL & UHN Group requires the Provision of the AI Services relate to the provision of AI co-workers ("Co-Workers"). Co-Workers are AI-driven digital assistants, designed to optimise the administrative processes within patient pathways.
The Co-Worker should support administrative roles and administrative aspects of clinical roles, by automating routine tasks and reducing delays associated with manual data handling.
UHL & UHN is seeking to appoint a Service Provider to deliver a pilot to trial AI Co-workers in one or two of our services.
Product Capabilities in Scope of Pilot:
AI solution to automate administrative workflows to manage & coordinate patient care. Examples of automations include but not limited to:
Action end-to-end outpatient bookings for the specialty, taking into account speciality-specific complexities.
Chase down relevant investigation results and perform next-step actions depending on the relevant pathway and clinical context.
Perform tasks such as optimising slot opportunities in order to maximise utilisation and detect and action prerequisites for outstanding appointments. It will also deliver DNA and cancellation mitigation actions.
Validate pathways and coordinate with other departments in order to minimise lost opportunities due to administrative overhead
Initial scoping has to be conducted to define agreed tasks to be automated for the duration of the pilot
Users of the Co-Workers should be mainly administrative staff, however Co-Workers may also be configured to perform administrative tasks that are relevant to clinical roles.
The Co-Workers should be designed to sit alongside staff to automate scoped administrative tasks in order to reduce the burden of their administrative work.
The Co-Workers should only be able to execute scoped tasks.
Co-Workers should not be used without key stakeholder approving a given task.
Co-Worker outputs should be validated by an end user.
Co-Workers may perform automated or overnight checks agreed by key stakeholders.
Users will interact with the Co-Worker through a user interface provided by the Supplier which should include interactive dashboards tailored to clinicians, ops teams, and execs.
Co-Workers will have a log which tracks all actions undertaken. The log will provide a paper trail for all Co-Worker activity.
Co-Workers will operate with pre-determined administrative access and permissions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015345-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Mar 2026 |
| Award date | Not specified |
| Contract period | 30 Mar 2026 - 30 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £40,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 6WW |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 19 Feb 2026 at 15:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/015345-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/015345-2026
  19th February 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.leicestershospitals.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065867. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-065867.json.