---
title: "Contract for Special Events Marquee Hire, Lot 1 - PVC Framed Marquee Hire & Lot 2 - Additional Equipment Hire"
ocid: "ocds-h6vhtk-065a42"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065a42"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-065a42.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-065a42.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CITY & COUNTY OF SWANSEA"
published: "2026-05-13"
---

# Contract for Special Events Marquee Hire, Lot 1 - PVC Framed Marquee Hire & Lot 2 - Additional Equipment Hire

Buyer: CITY & COUNTY OF SWANSEA  
Current stage: Award  
OCID: ocds-h6vhtk-065a42

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065a42)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-065a42.json)

## Summary

The City & County of Swansea has completed a procurement process for the "Contract for Special Events Marquee Hire, Lot 1 – PVC Framed Marquee Hire & Lot 2 – Additional Equipment Hire," which falls under the leisure equipment industry category. This procurement was conducted through an open method below the threshold, targeting a public authority at the sub-central government level, and adhering to Welsh devolved regulations. The contract value is split between two lots, covering a period starting from 23rd April 2026 to 22nd April 2029, with an option to extend for up to an additional two years. The location for this procurement is Swansea, United Kingdom, region UKL18, with the contract being awarded to Commercial Marquee Hire Ltd. The procurement stage is complete, with contracts having been signed on 21st April 2026.

This tender creates ample opportunities for SMEs that specialise in marquee hire and event equipment services, emphasising the importance of excellent customer service, quality equipment, and a focus on sustainability and health and safety. The project is ideally suited to businesses capable of supplying a diverse range of marquee sizes and additional event equipment. Companies that demonstrate an understanding of large-scale event logistics and can meet the varied needs of the Swansea Councils Special Events Team will find this contract particularly beneficial for growth. There is also potential for contractual extensions and promotions via event marketing, making this an attractive opportunity for businesses aiming to establish a sustained presence in the public sector event services market.

## Notice

Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people. To facilitate these events we need to hire a variety of temporary marquees and sometimes additional equipment such as flooring, furniture etc. We are looking for a contractor that is reliable, able to supply a variety of marquee sizes, sometimes in large quantities, has excellent customer service, excellent quality equipment and a company that has an excellent attitude for sustainability and health and safety. The contract for marquee hire will cover a 3-year period of events from April 2026 to April 2026 with the option to extend for up to a further 2 years. The requirements will change each year. The request for quote is split into 2 lots:- Lot 1 - PVC Clear span framed marquees Lot 2 - Additional equipment Dates for years 2 and 3, during the life of the contract are expected to be broadly similar to the above, where possible actual dates are expected to be confirmed by 31st March of each year. All staff should be fully and appropriately trained. Provide an overview of the training your staff will have received.

### Lot Information

Lot 1 - PVC Framed Marquee Hire

Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people. To facilitate these events we need to hire a variety of temporary marquees and sometimes additional equipment such as flooring, furniture etc. We are looking for a contractor that is reliable, able to supply a variety of marquee sizes, sometimes in large quantities, has excellent customer service, excellent quality equipment and a company that has an excellent attitude for sustainability and health and safety. The contract for marquee hire will cover a 3-year period of events from April 2026 to April 2026 with the option to extend for up to a further 2 years. The requirements will change each year.

Renewal: Contract Period: April 2026 - April 2029 Option to extend for up to a further 24 months

Lot 2 - Additional Equipment Hire

Equipment to be used along with the Marquee's such as lights, folding chairs, table, heaters, air conditioning, sofa's, etc

Renewal: Contract Period: April 2026 - April 2029 Option to extend for up to a further 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044029-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 May 2026 |
| Submission deadline | 23 Mar 2026 |
| Future notice date | Not specified |
| Award date | 20 Apr 2026 |
| Contract period | 22 Apr 2026 - 22 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | £100,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY & COUNTY OF SWANSEA |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA1 3SN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Waterfront |
| Westminster constituency | Swansea West |
| Delivery location | TLL18 Swansea |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COMMERCIAL MARQUEE HIRE LTTD |

## CPV Codes

### Divisions

- 37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

### Codes

- 37416000 - Leisure equipment

## Release History

- 13 May 2026 at 14:19 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/044029-2026
- 23 Feb 2026 at 14:40 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016134-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/044029-2026
  13th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/016134-2026
  23rd February 2026 - Tender notice on Find a Tender

## Notice URLs

- http://etenderwales.bravosolution.co.uk—
- http://www.swansea.gov.uk/dobusiness
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065a42. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-065a42.json.