---
title: "Contract for Legacy Hardware Maintenance Contract"
ocid: "ocds-h6vhtk-065a7b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065a7b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-065a7b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-065a7b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CITY & COUNTY OF SWANSEA"
published: "2026-05-13"
---

# Contract for Legacy Hardware Maintenance Contract

Buyer: CITY & COUNTY OF SWANSEA  
Current stage: Award  
OCID: ocds-h6vhtk-065a7b

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## Summary

The City & County of Swansea has awarded a contract to One Source IT Ltd for the maintenance of legacy hardware. This procurement process, with the title "Contract for Legacy Hardware Maintenance Contract", falls under the services category and targets repair and IT support services. Located in Swansea, the project will run from May 2026 to April 2029, with a gross contract value of £36,000. The open procurement method, described as "below threshold - open competition", indicates a broad opportunity for competitive bidding. The procurement process progressed from an initial tender stage, which closed on 23rd March 2026, to the award on 13th May 2026, conducted under Welsh devolved regulations and adhering to UK legislative standards.

This contract presents significant business growth opportunities for SMEs, particularly those specialising in IT services, maintenance, and repair. Firms experienced in providing flexible, scalable solutions for hardware maintenance and those capable of managing varying levels of equipment over the contract term are well-suited to compete in this tender environment. The focus on quality and price in the award criteria highlights the necessity for businesses to deliver comprehensive and cost-effective solutions. Additionally, organisations capable of adapting to the council's dynamic hardware needs, as the primary data centre at the Civic Centre closes, will find this an advantageous avenue to demonstrate reliability and service excellence.

## Notice

We are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. A list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044108-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 May 2026 |
| Submission deadline | 23 Mar 2026 |
| Future notice date | Not specified |
| Award date | 26 Apr 2026 |
| Contract period | 30 Apr 2026 - 30 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000 |
| Lots value | £50,000 |
| Awards value | Not specified |
| Contracts value | £30,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY & COUNTY OF SWANSEA |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA1 3SN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Waterfront |
| Westminster constituency | Swansea West |
| Delivery location | TLL18 Swansea |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ONE SOURCE IT |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 13 May 2026 at 15:36 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/044108-2026
- 23 Feb 2026 at 16:36 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016230-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/044108-2026
  13th May 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/016230-2026
  23rd February 2026 - Tender notice on Find a Tender

## Notice URLs

- http://etenderwales.bravosolution.co.uk—
- http://www.swansea.gov.uk/dobusiness
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065a7b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-065a7b.json.