---
title: "File Governance Suite"
ocid: "ocds-h6vhtk-065dc7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065dc7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-065dc7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-065dc7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST"
published: "2026-02-27"
---

# File Governance Suite

Buyer: SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-065dc7

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065dc7)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-065dc7.json)

## Summary

The South Western Ambulance Service NHS Foundation Trust has awarded a contract titled "File Governance Suite" concerning the subscription and maintenance of 22 licences for a software package and information systems. The procurement falls under the 'goods' category and is located in Exeter, United Kingdom. This procurement process, completed using a limited competition method below threshold, culminated in Phoenix Software Limited securing the contract. The contract commenced on 28th February 2026, with an end date planned for 27th February 2027. The competitive award was based on the legal framework established by the UK Public General Act 2023/54.

This tender presents significant opportunities for businesses specialising in software and information systems, particularly those capable of providing effective file governance solutions. Entities already engaged with the NHS or seeking entry into public sector contracts might find opportunities through such procurement processes. Larger businesses like Phoenix Software Limited exemplify the types of organisations well-suited to engage in limited competition procurement, especially those offering software solutions that align with the operational requirements of public authorities such as NHS Trusts. Collaboration with public sector buyers like South Western Ambulance Service opens doors to steady and significant growth potential in the healthcare software market.

## Notice

File Governance Suite subscription and essential maintenance x 22 licences

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017676-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 Dec 2025 |
| Contract period | 28 Feb 2026 - 27 Feb 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £12,073 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX2 7HY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | St Loyes |
| Westminster constituency | Exmouth and Exeter East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PHOENIX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 Feb 2026 at 09:14 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/017676-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/017676-2026
  27th February 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.phoenixs.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-065dc7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-065dc7.json.