---
title: "RecordPoint - Records365 licensing contract 36 months"
ocid: "ocds-h6vhtk-0660d1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0660d1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0660d1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0660d1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ARTS COUNCIL OF WALES"
published: "2026-03-03"
---

# RecordPoint - Records365 licensing contract 36 months

Buyer: ARTS COUNCIL OF WALES  
Current stage: Award  
OCID: ocds-h6vhtk-0660d1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0660d1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0660d1.json)

## Summary

The Arts Council of Wales has concluded a procurement process for a licensing contract of the Records365 cloud solution, aimed at managing SharePoint online content. Located in Cardiff, United Kingdom, the council operates under Welsh devolved regulations. The contract, valued at £51,908.62 including VAT, spans 36 months, from 1st March 2026 to 28th February 2029. Following a successful proof of concept, the contract has been awarded directly under the legal basis UKPGA 2023/54, using a procurement method classified as below threshold without competition. The industry category is IT services, specifically consulting, software development, Internet, and support, with delivery focused within the region UKL2.

This procurement process presents significant opportunities for businesses involved in providing IT services, particularly those specialising in records management and cloud solutions. Although the contract has been awarded, similar opportunities may arise due to the demonstrated need for specialised services in SharePoint content management. SMEs and providers of IT consultancy, software development, and support can look to future tenders from public authorities like the Arts Council of Wales. Understanding this procurement and the associated direct method can inform strategic approaches to securing similar contracts in IT and services industries.

## Notice

Licensing contract for use of Records365 cloud solution for records management of SharePoint online content. Contract awarded after successful proof of concept. Contract awarded of PS51,908.62 inc VAT for 36 months contract for use of the Records365 platform. March 1st 2026 - February 28th 2029.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018918-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Dec 2025 |
| Contract period | 1 Mar 2026 - 28 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £43,257 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ARTS COUNCIL OF WALES |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF10 5AL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Butetown |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RECORDPOINT SOFTWARE (EMEA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 3 Mar 2026 at 13:11 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/018918-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/018918-2026
  3rd March 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.arts.wales
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0660d1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0660d1.json.