---
title: "Pipeline Notice: Digital Legal Case Management System for the SBA"
ocid: "ocds-h6vhtk-0662fa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0662fa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0662fa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0662fa.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "MINISTRY OF DEFENCE"
published: "2026-03-05"
---

# Pipeline Notice: Digital Legal Case Management System for the SBA

Buyer: MINISTRY OF DEFENCE  
Current stage: Planning  
OCID: ocds-h6vhtk-0662fa

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0662fa.json)

## Summary

On 5th March 2026, the Ministry of Defence announced planning for a procurement process involving a digital Legal Case Management System to facilitate justice delivery within the UK Sovereign Base Areas (SBAs). The contracting process is at the planning stage, with a future notice date set for 1st May 2026, and communications should be directed to UKStratCom-Comrcl-BFC@mod.gov.uk. The tender falls within the services category, particularly software and legal services, and is located in Cyprus. The procurement will follow an open procedure with the contract projected to commence on 1st June 2026, spanning a potential 5-year period, and valued at approximately £538,000 GBP.

This tender offers significant opportunities for software companies and legal service providers, particularly those skilled in information systems and IT software packages. Businesses adept in offering cloud-based solutions that comply with cybersecurity standards, and legal case lifecycle support, will find this contract particularly appealing. SMEs and VCSE organisations are encouraged to engage, fostering growth and expansion into governmental contracts. Companies that can deliver scalable solutions with secure document management, multimedia evidence handling, and API integration stand to gain a competitive edge. With the Ministry of Defence overseeing the procurement, successful enterprises will be at the forefront of digital solutions supporting legal operations in the Sovereign Base Areas.

## Notice

The UK Sovereign Base Area Administration (SBAA) intends to source a digital Legal Case & Evidence Management System that will support the effective delivery of justice in the Sovereign Base Areas (SBAs). The system will be used for the uploading, storage, management, review, redaction and sharing of documents and multimedia evidence pertaining to legal cases within the SBAs. The system must integrate with existing systems in use by the SBAA using standards-based APIs; and it must support the full legal case lifecycle from initial capture to disclosure, litigation, long-term archiving and disposal. The system must be compliant with all MOD cyber, security, and information-assurance requirements, including Official-Sensitive classification. The system must provide data encryption at rest and in transit, granular role-based access controls, auditability, and SC-cleared supplier staff. The SBAA are looking for a preferably cloud-based solution that offers 24/7 availability, disaster-recovery, scalability and compatibility with MODNet and standard web browsers. The preferred solution will enable users to upload evidence securely from any suitable device and location, with options to share materials both internally and externally using controlled and revocable links. A core requirement will be the system's ability to ingest a wide variety of media formats (e.g. video, images, audio and documents) and providing the ability to convert media into standard playable formats; to annotate and bookmark materials; redact imagery and video while preserving the originals. The system must maintain evidential integrity through comprehensive audit trains and chain-of-custody reporting. The ideal solution will support case-building, metadata management, alignment with MOPI, and allow the download or export of case materials for long-term storage or sharing with stakeholders. The proposed contract length at this point is 5 years on potentially a 3+1+1 year basis. The proposed procedure would be open. Any enquiries should be sent to UKStratCom-Comrcl-BFC@mod.gov.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/019896-2026 |
| Notice type | UK1 - Pipeline Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 May 2026 |
| Award date | Not specified |
| Contract period | 31 May 2026 - 31 May 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £538,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF DEFENCE |
| Locality | EPISKOPI |
| Post town | Bristol |
| Postcode | BS34 8JH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | South Gloucestershire |
| Electoral ward | Stoke Park & Cheswick |
| Westminster constituency | Filton and Bradley Stoke |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48211000 - Platform interconnectivity software package
- 48219000 - Miscellaneous networking software package
- 48311000 - Document management software package
- 48517000 - IT software package
- 79100000 - Legal services

## Release History

- 5 Mar 2026 at 12:51 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/019896-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/019896-2026
  5th March 2026 - Pipeline notice on Find a Tender

## Notice URLs

- http://www.contracts.mod.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0662fa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0662fa.json.