---
title: "Electoral Management System Contract"
ocid: "ocds-h6vhtk-0664e3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0664e3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0664e3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0664e3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST SUFFOLK COUNCIL"
published: "2026-04-09"
---

# Electoral Management System Contract

Buyer: WEST SUFFOLK COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0664e3

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0664e3.json)

## Summary

West Suffolk Council has completed a procurement process for an Electoral Management System to ensure the smooth maintenance of its Electoral Register, manage voter registration, and facilitate elections and referenda within West Suffolk. The contract, titled "Electoral Management System Contract," was awarded on 9th April 2026 to CIVICA UK LIMITED, focusing on software supply services, a key category in the public authority service sector. The procurement method chosen was direct, specifically categorised as below threshold and without competition, highlighting efficiency in handling sub-central government responsibilities. The contract commenced on 9th April 2026 and is set to conclude on 31st March 2028, covering the services for two years. The total contract value stands at £149,150.40.

This tender offers substantial opportunities for businesses, especially those specialising in software and electoral management systems, to engage with public sector challenges. Large-scale suppliers with established capabilities in delivering compliant software solutions would find this contract particularly aligned with their expertise. Moreover, businesses adept at managing electoral processes can leverage their technology solutions to enhance efficiencies in public administration, opening avenues for future collaborations with other local government bodies.

## Notice

An Electoral Management System (including Webreg) to maintain a complaint Electoral Register for Voter registration, Absent Vote arrangement and the delivery of Elections and Referenda across West Suffolk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032513-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Mar 2026 |
| Contract period | 8 Apr 2026 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £124,292 |
| Contracts value | £124,292 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST SUFFOLK COUNCIL |
| Locality | BURY ST EDMUNDS |
| Post town | Ipswich |
| Postcode | IP33 3YU |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH64 West Suffolk |
| Local authority | West Suffolk |
| Electoral ward | Minden |
| Westminster constituency | Bury St Edmunds and Stowmarket |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 9 Apr 2026 at 14:11 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/032513-2026
- 9 Apr 2026 at 13:55 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/032491-2026
- 9 Mar 2026 at 09:28 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/020707-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/032513-2026
  9th April 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/032491-2026
  9th April 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020707-2026
  9th March 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0664e3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0664e3.json.