---
title: "CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD"
ocid: "ocds-h6vhtk-066527"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066527"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066527.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066527.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BETSI CADWALADR UNIVERSITY HEALTH BOARD"
published: "2026-03-19"
---

# CLINICAL DOCUMENT REPOSITORY, DIGITAL E-FORMS CAPABILITY AND SCANNING PROVISION FOR BETSI CADWALADR UNIVERSITY HEALTH BOARD

Buyer: BETSI CADWALADR UNIVERSITY HEALTH BOARD  
Current stage: Planning  
OCID: ocds-h6vhtk-066527

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## Summary

The Betsi Cadwaladr University Health Board is initiating a procurement process to overhaul its Clinical Document Repository, digital e-Forms capabilities, and associated scanning provision. This procurement, currently at the planning stage, falls under the "goods" category and is taking place within the United Kingdom, specifically in the UKL region. The Health Board is using this preliminary market engagement to gather information before the official tender process begins, aiming for the continuity and future growth of digital patient record services. Key stakeholders include Emma Burns as the contact point, with responses due by 13th April 2026 by 15:00. This initiative is crucial in anticipation of the current contract's expiry in December 2027, providing ample time for a smooth transition and implementation phase. The potential value of the procurement is substantial, with a gross amount estimated at £1,638,000.

This procurement represents a promising opportunity for businesses specializing in IT services, software development, and office computing machinery supplies, as classified under CPV codes 30000000, 48000000, and 72000000. SMEs, in particular, are encouraged to compete, given their suitability for the lots involved. The contract period is projected to start on 1st January 2028 and extend until 2032, with a possibility of renewal. Companies equipped to provide flexible, interoperable, and long-term solutions that align with the Health Board’s strategic requirements should engage in this market opportunity. Interested parties are advised to communicate with Emma Burns for document completion to ensure their responses are submitted before the specified deadlines.

## Notice

Betsi Cadwaladr University Health Board (BCUHB) is commencing pre-market engagement to inform a forthcoming procurement for a replacement Clinical Document Repository, enhanced digital e-Forms capability, and associated scanning provision. The immediate intention is to secure continuity of core digital patient record services while ensuring any future solution is flexible, interoperable and capable of supporting longer-term strategic requirements. This engagement also supports advance planning as the current contract reaches expiry in December 2027, enabling a smooth transition, safe parallel-running and a controlled implementation phase. There is no commitment from the Health Board at this stage to progress any further with this Procurement. This is a PME exercise to establish the scope of the market. This is an information gathering exercise which will help inform a future procurement procedure. However, dependent upon the responses the Health Board reserves the right not to progress the procurement. It is possible that further expressions of interest are issued after the initial responses have been considered. If you are interested in this procurement BCUHB have a number of documents that require completion. Please contact Emma Burns - emma.burns@wales.nhs.uk for access to these documents. Interested parties are asked to complete the documents and return it to emma.burns@wales.nhs.uk - returns to be received by 15:00 30th March 2026.

### Planning Information

The Health Board have documents with further information and a response document for completion. Please email Emma Burns - Emma.burns@wales.nhs.uk for access to these documents. All documents must be submit back by 13th April 2026 15:00

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/025068-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Dec 2026 |
| Award date | Not specified |
| Contract period | 1 Jan 2028 - 1 Jan 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,365,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BETSI CADWALADR UNIVERSITY HEALTH BOARD |
| Additional buyers | NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | BANGOR |
| Post town | Llandudno |
| Postcode | LL57 2PW |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 19 Mar 2026 at 11:16 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/025068-2026
- 9 Mar 2026 at 11:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/020809-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/025068-2026
  19th March 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/020809-2026
  9th March 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066527. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066527.json.