---
title: "Hard Facilities Management (FM) Services"
ocid: "ocds-h6vhtk-0667b1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0667b1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0667b1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0667b1.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ROYAL BERKSHIRE FIRE AUTHORITY"
published: "2026-04-16"
---

# Hard Facilities Management (FM) Services

Buyer: ROYAL BERKSHIRE FIRE AUTHORITY  
Current stage: Tender  
OCID: ocds-h6vhtk-0667b1

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## Summary

The Royal Berkshire Fire Authority is soliciting bids for Hard Facilities Management (FM) Services through a Competitive Flexible Procedure in accordance with the Procurement Act 2023. The contract, valued at £4.5 million exclusive of VAT, aims to support the Authority in maintaining safe and operational premises. Located in Reading, UK (region UKJ11), the procurement is currently at the tender stage, with an expression of interest deadline set for 11 May 2026. The tender process comprises two stages: Participation and Shortlisting, followed by the Tender Stage, where shortlisted suppliers will submit detailed Quality and Price Responses. The procurement process includes elements like planned preventative maintenance and responsive reactive maintenance. The final award is anticipated by 23 July 2026, with the contract period beginning on 1 October 2026.

This tender represents a significant opportunity for businesses specialising in building maintenance services and facilities management, particularly those adept at delivering consistent quality and responsive service. The contract is especially suited to small and medium-sized enterprises (SMEs) capable of managing planned and reactive maintenance, minor works, and collaborative asset management. The procurement method encourages collaboration and shared ownership of asset performance, which could lead to long-term business growth for companies providing innovative, compliant, and cost-effective solutions. Firms aiming to capitalise on this opportunity should consider aligning their strategies with statutory requirements and best practices like SFG20 to ensure competitive advantage and sustainable growth.

## Notice

Royal Berkshire Fire Authority is carrying out a procurement of Hard Facilities Management (FM) Services using Competitive Flexible Procedure under Procurement Act 2023. The Competitive Flexible Procedure will be conducted in two (2) stages as detailed in the associated tender document. The value of the contract is 4.5 million exclusive of VAT and PS5.4 million inclusive of VAT. The Authority undertook preliminary market engagement. This market engagement aimed to test deliverability, gather feedback on potential scope and delivery model, and identify any barriers to participation. Key themes raised included: * Data & Systems - The need for accurate asset and reactive maintenance data to support pricing, and clarity on CAFM provision and client access. * Scope Clarity - Clarification of service scope, including the split between PPM, reactive maintenance, and minor/project works. * Commercial Model - The pre-authorised threshold was considered low; suppliers suggested increasing it or using pre-priced task schedules. * Delivery Model - Clarity on direct delivery versus subcontracting with a preference for in house out of hours services. * KPIs & Performance - Support for KPI driven performance, with requests for clearer definitions (particularly emergency response and documentation requirements) inclusion of worked examples, and alignment with realistic certification timeframes. * Mobilisation - Concerns were raised regarding procurement timelines, with suppliers requesting sufficient tender periods and clear mobilisation expectations. * Asset Management - A defined approach to asset tagging and ongoing data management, including handling of missing assets. * Compliance & Security - Clear requirements for security processes (e.g. DBS checks and site inductions) and contractor compliance. * TUPE - Confirmation of the TUPE position to reduce uncertainty. Tender Documentation - Request for a clear pricing matrix and early visibility of pricing templates. Feedback from the market has been considered and reflected in the draft specification, pricing approach, evaluation model and procurement programme. These documents are provided alongside this PSQ for information purposes to support early understanding of the Authority's requirements. The Authority has not attach the JCT terms and conditions as part of the tender package. The Authority will upload the draft JCT documents before the start of the ITT stage. In accordance with Section 83 - Conflicts assessment , subsection (5)(c), the Authority has prepared a conflict assessment.

### Lot Information

Lot 1

Renewal: Contracts can be extended for two years. The total contract period including extension is 5 years.

### Planning Information

The market engagement is being organised in Royal Berkshire Authority's HQ, Newsham Court, Pincents Kiln, Calcot, Reading, RG31 7SD. To participate in the market engagment email bhandaris@rbfrs.co.uk with your organisation's name, contact information of the person attending the market engagment. The market engagement is being conducted on 30th March 2026. Due to staff and venue availability the Authority cannot accommodate request for alternative date or time.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034909-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Apr 2026 |
| Submission deadline | 30 Apr 2026 |
| Future notice date | 1 Apr 2026 |
| Award date | Not specified |
| Contract period | 30 Sep 2026 - 1 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,500,000 |
| Lots value | £4,500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BERKSHIRE FIRE AUTHORITY |
| Locality | READING |
| Post town | Reading |
| Postcode | RG31 7SD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ16 Berkshire West |
| Local authority | West Berkshire |
| Electoral ward | Tilehurst Birch Copse |
| Westminster constituency | Reading West and Mid Berkshire |
| Delivery location | TLJ11 Berkshire |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79993000 - Building and facilities management services

## Release History

- 16 Apr 2026 at 16:35 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034909-2026
- 11 Mar 2026 at 17:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022017-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/034909-2026
  16th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/022017-2026
  11th March 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-14915
  https://sell2.in-tend.co.uk/blpd/home

## Notice URLs

- https://sell2.in-tend.co.uk/blpd/home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0667b1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0667b1.json.