--- title: "Ealing Council Festivals and Events Tender 2026-2031" ocid: "ocds-h6vhtk-06680a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06680a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06680a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06680a.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "LONDON BOROUGH OF EALING COUNCIL" published: "2026-04-22" --- # Ealing Council Festivals and Events Tender 2026-2031 Buyer: LONDON BOROUGH OF EALING COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06680a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06680a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06680a.json) ## Summary The London Borough of Ealing Council is in the planning stage for the procurement of the Ealing Council Festivals and Events Tender 2026-2031. This project is aimed at appointing an external events company to manage Ealing Summer Festivals and the borough's Place Services. The contract will begin on 1 September 2026 and extend over a five-year period, with an option to extend for an additional year. The procurement falls under the services category with a gross budget of £4,896,000. The council has initiated pre-market engagement, with responses to the questionnaire due by 12 noon on 1 May 2026. The main location for the services is the United Kingdom, and the industries involved include festival organisation and cultural event services, presenting substantial opportunities for capable suppliers. This tender represents a lucrative opportunity for businesses in the events management sector, particularly for those specialising in large-scale cultural events and community activities. SMEs and organisations within the VCSE sector are encouraged to participate, as the tender is designed to suit these types of enterprises. The contract offers a platform to engage with significant cultural and community events in Ealing, allowing businesses to enhance their portfolios, establish strong community relationships, and showcase innovative approaches in event programming and delivery. With the council keen on exploring innovative, sustainable, and cost-effective methodologies, businesses with credentials in event production, logistics, and audience experience will be particularly well-suited to compete successfully. ## Notice Ealing Council is seeking to appoint an external events company to take on management of (A) Ealing Summer Festivals and (B) Ealing's Place Services (Events) from 1 September 2026 for 5 years to 31 August 2031 with the option to extend one year to 31 August 2032 (max 6-year contract). These two services will be combined in a single Ealing Festivals & Events contract. Management of the two services consists in: C. Ealing Summer Festivals (ESF) i) Managing the festival site: provision of infrastructure (e.g. staging, fencing, tech, sanitary facilities), security, health & safety, community liaison, etc. ii) Programming and developing the programme: a mixture of in-house production for some festivals (e.g. Jazz, Blues, Comedy) and contracting with external events companies for others. D. Place Services (Events) i) Processing applications and permissions for approximately 150 events and activities a year in parks and public places, ranging from festivals and sports events to fitness classes, dog walking, and street parties. ii) Co-ordinating the monthly Ealing Safety Advisory Group and ensuring that approved events take place in compliance with health and safety legislation and industry best practice. The Council is seeking to engage with the market ahead of a potential procurement opportunity for the delivery of the above services, a major cultural and community event attracting thousands attendees annually. The Authority intends to explore innovative, sustainable and cost-effective approaches to event delivery, programming, production, and audience experience. This engagement aims to understand market capacity, capability, delivery models, risks, and opportunities to inform the upcoming procurement. Please complete the attached Pre Market Engagement Questionnaire and return to the Council by the deadline (01/05/2026). Please find below link to Atamis e- tendering system which you will need to register yourself in order to view the pre market engagement questionnaire. Atamis link: https://ealinglbc-atamis.my.site.com/login Once registered, you will need to look up the "Ealing Council Festivals and Events Tender 2026-2031 ; Ref 232628ES" opportunity to view the attachment/questionnaire. Clarifications and questions regarding this pre market engagement process should be raised via the messaging system on the e-tendering portal Atamis (under this named opportunity under project ref - C0642), alternatively if you have any problems or technical difficulties accessing the portal you may email support@atamis.co.uk/ tel : 029 2280 9277, however all questions and answers will be published via Atamis to ensure transparency. ### Planning Information Please refer to the attachment "Pre Market Engagement Questionnaire" for further details. The deadline for submitting responses to the questionnaire has been revised and extended till 12 noon on 01/05/2026. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/036723-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 22 Jun 2026 | | Award date | Not specified | | Contract period | 31 Aug 2026 - 31 Aug 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,080,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF EALING COUNCIL | | Locality | LONDON | | Post town | West London | | Postcode | W5 2HL | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI7 Outer London - West and North West | | ITL 3 | TLI73 Ealing | | Local authority | Ealing | | Electoral ward | Ealing Broadway | | Westminster constituency | Ealing Central and Acton | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services - 79952100 - Cultural event organisation services - 79953000 - Festival organisation services ## Release History - 22 Apr 2026 at 14:33 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/036723-2026 - 12 Mar 2026 at 10:09 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022176-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/036723-2026 22nd April 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/022176-2026 12th March 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://ealinglbc-atamis.my.site.com/login - https://www.ealing.gov.uk/site/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06680a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06680a.json.