--- title: "Prevention and Protection Data Management System for West Sussex FRS (RFI)" ocid: "ocds-h6vhtk-066900" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066900" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066900.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066900.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WEST SUSSEX COUNTY COUNCIL" published: "2026-03-12" --- # Prevention and Protection Data Management System for West Sussex FRS (RFI) Buyer: WEST SUSSEX COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-066900 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066900) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-066900.json) ## Summary West Sussex County Council is in the planning stages of procuring a Prevention and Protection Data Management System for the West Sussex Fire & Rescue Service. The process, currently at the "Planning Update" stage, involves initial engagement with suppliers through a Request for Information (RFI) to explore market capabilities and strategies. The pre-market engagement deadline is set for 9th April 2026. The procurement falls under the "services" category, specifically software-related services with a budget of up to £240,000. The location is Chichester, United Kingdom, and the council aims to gather insights to inform its commercial strategy. This project presents an opportunity for businesses specialising in software-related services to engage early in the procurement process, allowing them to showcase their solutions and innovations. Companies that can offer advanced data management systems, particularly those experienced in public sector contracts, may find this a strategic avenue for growth. The procurement is tailored to suit small and medium enterprises (SMEs), ensuring accessibility and fostering competitive entry points into public sector partnerships. ## Notice West Sussex County Council (WSCC) is conducting preliminary market engagement regarding a Prevention & Protection Data Management System for West Sussex Fire & Rescue Service. The objective of this Request for Information (RFI) is to understand current market capabilities, implementation approaches, commercial models, and potential risks and opportunities. This RFI is not a call for competition and does not constitute an invitation to tender, nor does it form any part of a contractual process. ### Planning Information The aim of the pre-market engagement activity is to: 1. Share the Council’s intention for a potential future purchase of software 2.Engage with suppliers to understand what their proposed approach to delivering the requirements would be, which may be used to help inform the overall delivery approach and commercial strategy (including scope, delivery, market capacity and commercial approaches) 3.Understand what the market can offer in terms of skills and experience, including any innovative technology, to support the Council’s future roadmap. The pre-market engagement will be carried out via the Council's Atamis Portal, interested suppliers should register their interest and access the Request for Information document by completing the following steps: 1. View RFI document: https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County= 2.Register on the Portal: https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin 3. Express Interest on the Portal: Suppliers should navigate to the 'Find Opportunities' page, click on the title of the opportunity (C23897 - Prevention and Protection Data Management System for West Sussex FRS (RFI), and click Register Interest. 4. ) Review the RFI and upload a response by 12.00 on 09 April 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022598-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Mar 2026 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2026 | | Award date | Not specified | | Contract period | 30 Sep 2027 - 30 Sep 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST SUSSEX COUNTY COUNCIL | | Locality | CHICHESTER | | Post town | Portsmouth | | Postcode | PO19 1RG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Chichester | | Electoral ward | Chichester Central | | Westminster constituency | Chichester | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72260000 - Software-related services ## Release History - 12 Mar 2026 at 17:43 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022598-2026 - 12 Mar 2026 at 17:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022594-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/022598-2026 12th March 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/022594-2026 12th March 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County= - https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.westsussex.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066900. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066900.json.