---
title: "HPFT, HCT - Hard Facilities Management Services"
ocid: "ocds-h6vhtk-0669a3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669a3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669a3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669a3.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST"
published: "2026-03-13"
---

# HPFT, HCT - Hard Facilities Management Services

Buyer: HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-0669a3

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## Summary

The Hertfordshire Partnership University NHS Foundation Trust and Hertfordshire Community NHS Trust are in the planning stage for the procurement of Hard Facilities Management Services with an intended start date of March 2026. This procurement focuses on building and facilities management services across estates located in regions such as Hertfordshire, Essex, and Cambridgeshire. The process will be conducted through the Crown Commercial Services RM6264 Facilities Management and Workplace Services Dynamic Purchasing System (DPS), with initial supplier engagement meetings scheduled for early April 2026. Interested suppliers must confirm their participation by 26th March 2026, with onboarding for the capability assessment required by 31st March 2026. The procurement categories include mechanical and electrical maintenance, public health systems, and statutory compliance, among other services, alongside optional additions throughout the contract term, which spans an initial period of 5 years with potential extensions up to 7 years.

The tender presents substantial growth opportunities for businesses specialising in facilities management services, particularly those with expertise in healthcare environments. Businesses with a strong technical capability in Hard FM, compliance with key standards such as ISO certifications, and a track record in maintenance and safety systems are well-suited to compete. Companies capable of delivering across multiple properties and regions, maintaining robust financial and organisational strength, and equipped for rapid mobilisation and contract readiness stand the best chance of securing this contract. Engagement in this tender requires suppliers to successfully onboard onto the CCS DPS and pass a detailed capability assessment, ensuring alignment with service quality and operational excellence standards needed for healthcare settings.

## Notice

Hertfordshire Partnership University NHS Foundation Trust and Hertfordshire Community NHS Trust intend to procure a single supplier for the delivery of Hard Facilities Management services across their combined estates. The contract will include but not be limited to:
* Mechanical Maintenance
* Electrical Maintenance
* Public Health Systems
* Fabric and Roofing
* Life Safety Systems
* Statutory Compliance
Optional Services:
* Additional services may be requested via contract variation.
* Additional purchases may be instructed where relevant to Hard FM delivery.

Soft FM services are excluded from this procurement.

Contract Term:
Initial Term: 5 years
Possible Extensions: Two further periods of 12 months each
Maximum Contract Term: 7 years

### Lot Information

Lot 1

Procurement Authorities:

*Crown Commercial Services (CCS)
*Hertfordshire and West Essex (HWE) ICS NHS Procurement

The procurement will be undertaken via the Crown Commercial Services (CCS) RM6264 Facilities Management and Workplace Services Dynamic Purchasing System (DPS).
The process will consist of:

Supplier Engagement:

The Supplier Engagement meeting will take place early April 2026 via a teams meeting, all suppliers on the chosen DPS filter categories or who have expressed interest in the PIN opportunity will be invited to the Supplier Engagement teams meeting.

The DPS filter categories that have been chosen are: 
* Landscaping Services (Grounds Maintenance)
* Helpdesk Services
* Estates Services
* Miscellaneous FM Services (Energy & Utilities Services) 

The DPS filter regions that have been chosen are: 
* Hertfordshire
* Essex
* Bedfordshire
* Cambridgeshire
* Norfolk

If you are interested in this opportunity, please respond by 26th March 2026

Please confirm your interest by emailing Amy Richardson - Procurement Manager at amy.richardson@nhs.net and Amy Bowen - CCS Commercial Officer - Facilities Management at amy.bowen@crowncommercial.gov.uk . All expression of interests will be invited to the Supplier Engagement teams meeting. 

Capability Assessment: 

The suppliers must pass the CCS DPS capability assessment to be invited to submit a full tender response. 

Suppliers must onboard onto the DPS to take part in the capability assessment, the deadline for onboarding onto the DPS is 31st March 2026. 

The Capability assessment will have a deadline of 5 working days and will be published Mid-April to all suppliers on the DPS that have been included in the DPS filter categories for the above services. The publish date is subject to amendment.

To Participate in this procurement, onboarding onto the CCS RM6264 Facilities Management and Workplace Services DPS is essential. Any supplier not onboarded onto the CCS DPS or not in the correct filter category will not be invited to the capability assessment.

The capability assessment will consist of the below Pass/Fail questions, we reserve the right to remove, add or amend any of the questions. 

Mandatory Compliance & Standards: 

Q1 - Does your organisation hold ISO 14001 certification?
Q2 - Does your organisation hold ISO 9001 certification?
Q3 - Do you hold Cyber Essentials (Basic)?
Q4 - Employers' Liability at PS10,000,000 per claim minimum?
Q5 - Public Liability at PS20,000,000 per claim minimum?
Q6 - Loss of or damage to Trust Property PS10,000,000 per claim?
Q7 - Continuous and Retroactive Professional Indemnity at PS10,000,000 per claim?

Technical & Operational Hard FM Capability:

Q8 - Minimum 3 years' Hard FM delivery in a live healthcare environment? (Acute, Community, Mental Health)
Q9 - Competent engineering staff qualified to HTM standards?
Q10 - Compliance processes for LOLER, Gas Safety, Electrical, Water Safety (HTM 04-01)?
Q11 - Customer accessible helpdesk and CAFM system with real-time job logging, asset management, PPM, dashboards?

Financial & Organisational Strength:

Q12 - Provide 2 years of financial accounts showing stability?
Q13 - Capacity to mobilise two Trust-level contracts?
Quality, Safety & Risk Management 
Q14 - Certified safety management system aligned with CDM and NHS estates?
Q15 - Process for incidents, near misses, service failures?
Q16 - Business Continuity Plan covering emergencies, asset failure, supply chain disruption?

Mobilisation & Contract Readiness:

Q17 - Ability to mobilise within tight required window?
Q18 - Experience managing TUPE transfers?

Supply Chain & Local Delivery Capability:

Q19 - Prequalified supply chain for specialist Hard FM services?
Q20 - Ability to service 150 separate properties 24/7 365 days per year across Herts, Essex Bedfordshire, Cambridgeshire and Norfolk.
Q21 - Local/regional response teams to meet SLAs?

Tender Submission:
The shortlisted suppliers from the capability assessment will be invited to submit full tenders.
The Tender Submission will be electronic via the Bravo Solution (Jagger) e-procurement portal.

A minimum turnover threshold and compliance with statutory obligations will apply. Full details will be included within the Capability Assessment.

How to onboard FM DPS:

1- follow this link (https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1#buildingcleaningservices) to the FM DPS - on the left hand side, select the box for 'facilities management' and once selected, the Facilities management and Workplace services DPS will be an option

2- ensure you are looking at Facilities management and workplace services DPS and scroll down to select 'access as a supplier'

3- create a log in when prompted and trying to log in

4- once logged in, it should take you through to the selection questionnaire, this needs to be completed, and then you will begin to complete the second questionnaire (DPSQ).

5- as part of this questionnaire, you will need to upload your insurances (employers, public liability, professional indemnity and cyber essentials) and also the financial viability risk assessment. (This can be found in the bid pack accessible from the first step linked above, and it is within the bid pack folder, named 'attachment 3a financial viability risk assessment')

6- once this is completed, your application will be assessed to be appointed on the DPS. Please note there is a 10-working day SLA period to be assessed, without any additional push backs for any further information, so we would advise you begin the onboarding process as soon as possible. This can be longer if there are multiple requests for additional information.

Another thing to note- If you have selected the PS500,001+ , you will be required to submit a carbon reduction plan too as part of your onboarding process.

Please also be aware that selection questionnaires (first questionnaire) cannot be amended, so ensure all details are correct before moving on. If there are elements to the application that are incorrect, your application will be pushed back to require additional information.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022896-2026 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | 29 Apr 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £25,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST |
| Additional buyers | HERTFORDSHIRE COMMUNITY NHS TRUST |
| Locality | HATFIELD |
| Post town | St Albans |
| Postcode | AL10 8YE |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH26 North and East Hertfordshire |
| Local authority | Welwyn Hatfield |
| Electoral ward | Peartree |
| Westminster constituency | Welwyn Hatfield |
| Delivery location | TLH East (England) |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 50700000 - Repair and maintenance services of building installations
- 71334000 - Mechanical and electrical engineering services
- 79993000 - Building and facilities management services

## Release History

- 13 Mar 2026 at 11:46 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/022896-2026

## Notice URLs

- https://atamis-1928.my.site.com/s/Welcome
- https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1#buildingcleaningservices
- https://www.hct.nhs.uk/
- https://www.hpft.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0669a3.json.