--- title: "LFRS 146- Pooled Personal Protective Equipment Management System" ocid: "ocds-h6vhtk-0669aa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669aa" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669aa.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669aa.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "LANCASHIRE FIRE AND RESCUE" published: "2026-03-13" --- # LFRS 146- Pooled Personal Protective Equipment Management System Buyer: LANCASHIRE FIRE AND RESCUE Current stage: Planning OCID: ocds-h6vhtk-0669aa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669aa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0669aa.json) ## Summary Lancashire Fire and Rescue is initiating a public procurement process to establish a Pooled Personal Protective Equipment Management System. This opportunity falls under the services category in the IT industry and is located in Lancashire and South Cumbria, UK. The procurement is currently in the planning stage, with key dates including the issuance of the Request for Information (RFI) document on 13th March 2026, a deadline for clarifications on 14th April 2026, and a deadline for RFI submissions by 23rd April 2026 at noon. The procurement will be conducted through an e-tendering system using 'The Chest North West Procurement Portal'. The estimated contract value is £250,000 gross, and the process will follow the guidelines set out by the UKPGA legal framework. This tender presents a significant opportunity for businesses specialising in IT services, particularly those offering consulting, software development, and support. It is particularly suited for small and medium enterprises (SMEs) given the procurement's emphasis on pooled PPE management solutions that integrate technology such as low-frequency tags and scanners for effective garment tracking. Businesses with expertise in database management and systems integration would be well-positioned to compete. This contract allows for growth through the potential renewal of services, supporting extended engagement with a reputed public authority like Lancashire Fire and Rescue. ## Notice Lancashire Fire and Rescue Service (LFRS) wishes to invite suppliers to obtain information regarding your company and the services you provide. This information is requested as part of a market engagement exercise in order to seek the market's views on the supply and delivery of proposed new solutions to manage our services' pooled PPE. We would like to also use this exercise to gauge the level of interest in any eventual procurement activity. Currently the Authority manages c18,000 garments at over 40 stations within the Lancashire and South Cumbria area. To do this the Authority utilises low frequency tags that are stitched into each garment (such as a tunic), scanners are then used to scan the tags within the garments to update their status and location. The information from the scanners then feeds into a database and that database is then used to facilitate the management of the services pooled PPE ### Planning Information This opportunity can be accessed via The Chest the website address detail below https://www.the-chest.org.uk/SupplierSupport.html All documents relevant to this can be downloaded on our e-tendering system. Date of issue of RFI document 13/03/2026 Deadline for clarifications 14/04/2026 Deadline for return of completed RFI submissions 23/04/2026 Completed questionnaires should be received no later than 23/04/2026 12:00 noon and should be returned to LFRS using the ‘The Chest North West Procurement Portal’. Please note that LFRS reserves the right to amend the above timetable. All requests for clarifications should be submitted as soon as possible using the “Messaging” facility on the ‘The Chest North West Procurement Portal’. If you experience any technical difficulties when accessing the portal please contact the Helpdesk (not LFRS) by emailing ProContractSuppliers@proactis.com . ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022905-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Mar 2026 | | Submission deadline | Not specified | | Future notice date | 1 Jun 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £208,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LANCASHIRE FIRE AND RESCUE | | Locality | PRESTON | | Post town | Preston | | Postcode | PR2 3LH | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD4 Lancashire | | ITL 3 | TLD45 Mid Lancashire | | Local authority | Preston | | Electoral ward | Greyfriars | | Westminster constituency | Ribble Valley | | Delivery location | TLD North West (England) | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 13 Mar 2026 at 11:53 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/022905-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/022905-2026 13th March 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.lancsfirerescue.org.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.the-chest.org.uk/SupplierSupport.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0669aa.json.