---
title: "PRE00362_Annual General Meeting"
ocid: "ocds-h6vhtk-0669d9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669d9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669d9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0669d9.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "POOL RE SERVICES LIMITED"
published: "2026-03-13"
---

# PRE00362_Annual General Meeting

Buyer: POOL RE SERVICES LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-0669d9

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0669d9.json)

## Summary

Pool Re Services Limited has initiated a tender process for an annual general meeting service, which encompasses software package and information systems related to IT services. The procurement is within the scope of a public authority under sub-central government, based in London, United Kingdom. The tender is currently at the 'Tender' stage, inviting suppliers to submit their offers by 8th May 2026. Key features of the required service include authenticated participation, moderated interactions, and compliance with data protection controls. Businesses interested must, however, note the deadline for enquiries is set for 10th April 2026. The contract is valued at GBP 90,000 and allows full electronic submissions. The opportunity is open for competition under a below-threshold method, ensuring wide accessibility for small and medium-sized enterprises.

This tender offers lucrative opportunities for businesses specialising in IT services, including software development and consulting, as indicated by its classification under CPV codes for software and information systems. The project presents growth potential through long-term engagement, as the contract allows Pool Re Services Limited to renew for up to two additional years beyond the initial term ending in mid-2029. Firms proficient in delivering secure and reliable technical solutions, capable of ensuring robust security and data resilience, are well-suited to compete. With substantial emphasis on technical and quality requirements, this tender promotes innovation and encourages a competitive landscape for businesses looking to expand their portfolio in governmental contracts in the UK market.

## Notice

Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./GMQH327YN3 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/GMQH327YN3

### Lot Information

Lot 1

Renewal: The contract shall give Pool Re Services Limited the right to extend the contract for up to two (2) additional periods of up to twelve (12) months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022993-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Mar 2026 |
| Submission deadline | 8 May 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 30 Jun 2026 - 30 Jun 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £90,000 |
| Lots value | £90,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POOL RE SERVICES LIMITED |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC4R 9AF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Candlewick |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 13 Mar 2026 at 13:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022993-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/022993-2026
  13th March 2026 - Tender notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com/
- https://www.delta-esourcing.com/respond/GMQH327YN3
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./GMQH327YN3
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0669d9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0669d9.json.