---
title: "NCC1604 Contract for the provision of a Collections Management System for Archives"
ocid: "ocds-h6vhtk-066bf4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066bf4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066bf4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066bf4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTHUMBERLAND COUNTY COUNCIL"
published: "2026-06-29"
---

# NCC1604 Contract for the provision of a Collections Management System for Archives

Buyer: NORTHUMBERLAND COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-066bf4

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## Summary

Northumberland County Council has completed a procurement process for a Collections Management System (CMS) designated for the Northumberland Archives, a key service responsible for preserving records related to the region's history. The procurement utilised an open competition method, classified as below threshold, and fell under the services industry category. The contract, identified by NCC1604, has been awarded to METADATIS LTD and commenced on 1st September 2026, extending until 31st August 2030, with an optional renewal. Located in the UKC21 region, this tender was completed on 29th June 2026, offering a comprehensive service designed to enhance archive accessibility for both staff and the public.

This tender presents significant opportunities for growth, especially for firms specialising in software systems or digital archive services, as it deals with a sophisticated IT infrastructure project within the cultural sector. Businesses with expertise in developing or managing large-scale archival systems or those familiar with public sector contracts would find themselves well-suited to compete in similar opportunities. Such procurements can help firms establish a foothold in the public sector, expand their market reach, and demonstrate their ability to handle complex contracts with renewal options. The project's successful bidder, METADATIS LTD, exemplifies the type of business entity that benefits from such government contracts, opening avenues for small to medium enterprises (SMEs) looking to leverage their technical expertise in service delivery.

## Notice

Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/060829-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jun 2026 |
| Submission deadline | 14 Apr 2026 |
| Future notice date | Not specified |
| Award date | 22 Jun 2026 |
| Contract period | 31 Aug 2026 - 31 Aug 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | £30,800 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBERLAND COUNTY COUNCIL |
| Locality | MORPETH |
| Post town | Newcastle upon Tyne |
| Postcode | NE61 2EF |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC42 Northumberland |
| Local authority | Northumberland |
| Electoral ward | Morpeth Kirkhill |
| Westminster constituency | North Northumberland |
| Delivery location | TLC21 Northumberland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | METADATIS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 92 - Recreational, cultural and sporting services

### Codes

- 48000000 - Software package and information systems
- 92500000 - Library, archives, museums and other cultural services
- 92512000 - Archive services

## Release History

- 29 Jun 2026 at 13:49 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/060829-2026
- 17 Mar 2026 at 11:11 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023933-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/060829-2026
  29th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/023933-2026
  17th March 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.northumberland.gov.uk
- https://metadatis.com/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066bf4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066bf4.json.