---
title: "Ultrasound Maintenance Partnership across York & Scarborough Teaching Hospitals"
ocid: "ocds-h6vhtk-066c29"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066c29"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066c29.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066c29.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "YORK TEACHING HOSPITAL FACILITIES MANAGEMENT LLP"
published: "2026-03-17"
---

# Ultrasound Maintenance Partnership across York & Scarborough Teaching Hospitals

Buyer: YORK TEACHING HOSPITAL FACILITIES MANAGEMENT LLP  
Current stage: Planning  
OCID: ocds-h6vhtk-066c29

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066c29)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-066c29.json)

## Summary

York Teaching Hospital Facilities Management LLP is in the planning stage of a procurement process aimed at establishing a strategic partnership for the maintenance of ultrasound equipment across York & Scarborough Teaching Hospitals. The endeavour seeks a single partner to create a comprehensive, resilient, and cost-effective maintenance model over an initial five-year period with an optional two-year extension. The procurement's primary discussions will take place in Scarborough Hospital on 22nd and 23rd April 2026. The parties involved aim to standardise maintenance provision, reduce costs, and improve internal engineering capabilities. The tender falls under the medical and surgical equipment repair and maintenance services category, with a projected contract value of £1,000,000, potentially reaching £1,200,000 gross. Interested suppliers should make contact by 14th April 2026.

This contracting process represents a valuable opportunity for businesses specialising in multi-manufacturer ultrasound maintenance and fleet management. Firms with capabilities in providing accredited training for medical engineering personnel could find a lucrative opportunity here, as York Teaching Hospital Facilities Management LLP is open to collaborative and innovative models to enhance operational efficacy. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are particularly urged to participate, promising potential growth through integration into a substantial and vital healthcare service framework. Successful partnerships have the potential to open avenues for further procurement engagements within the UK's central government health sector.

## Notice

Introduction: York Teaching Hospital Facilities Management LLP (YTHFM) is seeking to engage with suppliers to explore partnership models capable of supporting comprehensive maintenance provision for the distributed ultrasound fleet across York & Scarborough Teaching Hospitals NHS Foundation Trust sites. The Authority is seeking to invite interested suppliers who feel able to meet the objectives of engagement below and to participate in open, exploratory conversations to understand what solutions, partnership models, and innovations could support our ambitions.

### Planning Information

Introduction:
York & Scarborough Teaching Hospitals NHS Foundation Trust is seeking to engage with suppliers to explore partnership models capable of supporting comprehensive maintenance provision for the Trust’s distributed ultrasound fleet. The Trust aims to collaborate with a single strategic partner who can help develop a resilient, high‑quality, and cost‑effective service model that supports clinical availability and operational efficiency.
YTHFM, the Trust’s wholly owned subsidiary, will be responsible for the delivery oversight of the partnership. The subsidiary is responsible for medical device maintenance, and their Medical Engineering Department (MED) wishes to meet with suppliers capable of working collaboratively. MED would like to deliver a comprehensive, standardised, and resilient maintenance provision across York & Scarborough Teaching Hospitals in maintaining the existing and ever-growing fleet of ultrasounds.
This notice aims to invite interested suppliers who feel able to meet the objectives of engagement below and to participate in open, exploratory conversations to understand what solutions, partnership models, and innovations could support our ambitions.
Background:
The department is responsible for approximately one hundred ultrasound systems, plus associated probes, located across multiple clinical areas outside the main Ultrasound Department across many sites. The current maintenance provision is by third party contractor with multiple vendors and contract expiry dates. The department wishes to understand supplier approaches that could collectively deliver a fully comprehensive level of maintenance and support across all ultrasound systems and associated probes without detriment to the quality of the service. This may include elements such as service planning, technical support, specialist‑level maintenance, documentation, shared tools, escalation pathways, on‑site response, knowledge transfer, and accredited staff training. We are intentionally not prescribing how these components should be delivered and are open to innovative, flexible, and collaborative models.
Our current fleet includes equipment from (but not limited to):
• Philips
• GE
• BK Medical
• Bard
• Logiq
• Mindray
• Echosens
• Sonosite
• Hitachi
The aim is to develop a single-partner maintenance model that can support fleet standardisation, improved resilience, reduced downtime, and improved cost efficiency during an indicative duration of five years with an optional extension of up to two years, subject to performance against defined outcomes subject to the desired outcomes being delivered. Consideration for stepped entry points following expiration of the existing contracts would need to be considered and accounted for.
Objectives of the Engagement:
The Trust’s ambition is to establish a partnership that:
1. Standardises Maintenance Provision
A. Establishes a consistent, high-quality approach delivering fully comprehensive maintenance by partnership agreement.
B. Reduces variability in service quality between manufacturers and suppliers.
2. Reduces Cost and Administrative Burden
A. Moves toward a single contract or partnership agreement covering all devices.
B. Streamlines contract administration, invoicing, and escalation routes.
3. Develops Internal Engineering Capability
A. Provides accredited training enabling our engineers to undertake:
i. First-line PPM
ii. Basic diagnostic assessments
iii. Simple maintenance tasks
B. Ensures training results in formal certification, not informal competency only. 
C. Recertification as necessary or additional training as the service requires. 
4. Enables Shared Tools and Knowledge
A. Supplies documentation, service procedures, access to tools, test equipment, and jigs necessary for in house engineers to perform agreed work.
B. Encourages open sharing of best practice and continuous improvement.
C. Availability of service codes to enable access to software updates or similar as required.
5. Maintains or Improves Quality While Reducing Spend
A. The department seeks a model that safeguards clinical quality, patient safety, and service resilience without increasing financial pressure.
Market Engagement Format:
Supplier Engagement Sessions will be heldover two days in April 2026 as follows: 
• Wednesday 22nd April 
• Thursday 23rd April 
Sessions will take place on site at Scarborough Hospital at the following times on both days and the six sessions are on a first come, first served basis:
• 9:00 am 
• 11:00 am
• 2:00 pm
Session format:
• 60-to-90-minute meetings.
• No formal presentations.
• Open conversations focused on: 
• Feasibility
• Partnership structures
• Delivery models
• Shared training and tooling
• Ideas to meet our stated objectives.
These conversations should be structured around the following themes:
• Emerging trends and technologies in ultrasound maintenance
• Innovative approaches to PPM, fault resolution, and fleet resilience
• Partnership models that enable flexibility, sustainability, and improved response times
• Procurement strategy that aligns with Trust priorities and patient needs
• Efficiency and forward-thinking approaches that reduce downtime and improve service.
Notes will be taken against these themes to inform the procurement strategy.
Participation:
Suppliers with capability in multi-manufacturer ultrasound maintenance, fleet management, or collaborative engineering partnerships are invited to express interest. Suppliers must be able to deliver manufacturer‑approved or industry‑recognised accredited training suitable for medical engineering staff.
Following engagement, the Trust may decide to proceed to a formal procurement process but may select a maximum of three suppliers to undertake a site visit to understand in greater detail what the potential future of ultrasound maintenance provision looks like. Participation in engagement sessions or site visits will not confer any advantage or preferential treatment in any subsequent procurement procedure, nor will they constitute a commitment by the Trust to commence procurement or award any contract.
How to Register Interest:
Suppliers wishing to participate should contact:
James Howes 
james.howes2@nhs.net
Please include:
• Company name
• Contact details
• Overview of relevant capability (maximum one short paragraph) including how you will provide accredited maintenance training specialising in Ultrasound.
• Available times for attendance on Wednesday 22nd April and Thursday 23rd April as slots will be awarded on a first come, first served basis.
Suppliers may be excluded from attending an engagement session where their registered interest does not demonstrate relevant capability in ultrasound maintenance, does not evidence accredited training provision for YTHFM engineers, fails to address the stated requirement, or provides insufficient information that prevents YTHFM from determining relevant assurance. Participation is subject to transparent and proportionate criteria and does not imply any advantage in the future procurement.
Additional Information
The Trust intends to use outputs from this engagement to:
• Shape the scope of services.
• Inform commercial and partnership options.
• Understand available delivery models.
• Refine internal engineering development pathways.
Any future procurement will be advertised through the appropriate channels, depending on the 
procurement route.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024020-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Jun 2026 |
| Award date | Not specified |
| Contract period | 31 Aug 2026 - 31 Aug 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORK TEACHING HOSPITAL FACILITIES MANAGEMENT LLP |
| Locality | YORK |
| Post town | York |
| Postcode | YO31 8HE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Guildhall |
| Westminster constituency | York Central |
| Delivery location | TLE2 North Yorkshire, TLE21 York |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50420000 - Repair and maintenance services of medical and surgical equipment

## Release History

- 17 Mar 2026 at 12:49 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/024020-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/024020-2026
  17th March 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.york.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066c29. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066c29.json.