--- title: "Legal Case Management System (LCMS)" ocid: "ocds-h6vhtk-066f81" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066f81" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066f81.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066f81.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF SOUTHWARK" published: "2026-07-07" --- # Legal Case Management System (LCMS) Buyer: LONDON BOROUGH OF SOUTHWARK Current stage: Tender OCID: ocds-h6vhtk-066f81 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066f81) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-066f81.json) ## Summary The London Borough of Southwark is currently in the tender stage for a new Legal Case Management System (LCMS) aimed at enhancing operational efficiency within its legal services department. The procurement process for this cloud-hosted system, designed to streamline case tracking and improve document management, follows a competitive flexible procedure. The primary aspects of this service-oriented procurement, with a gross value of £888,000, include a Procurement Specific Questionnaire (PSQ) stage and a subsequent Tender stage. Interested parties should submit expressions of interest by 6th August 2026, with the final award expected by 30th October 2026. Located in London, the tender focuses on the IT and legal service industries and aims to support LEXCEL compliance for the authority. This tender presents significant opportunities for businesses specialising in IT solutions, software development, and legal documentation services. Companies offering SaaS-based applications with robust security and remote access capabilities may find this project particularly suited to their strengths. Given the selective procurement method, successful bidders will be those demonstrating high technical and financial standards, including a minimum turnover of £260,000. Small and Medium Enterprises (SMEs) are encouraged to participate, taking advantage of this opportunity to provide innovative solutions that can reduce IT costs and improve service delivery for the council's stakeholders. The procurement allows for contract renewals, extending business prospects over the potential duration of the contract through 2035. ## Notice The successful supplier will be required to deliver the Authority's Legal Case Management System (LCMS). The scope may include, but is not limited to, the following areas: - the procurement and implementation of a new SaaS-based legal case management system designed to streamline case tracking, improve document management, and enhance overall operational efficiency within the legal services department; - a cloud-hosted solution, the new system will provide secure, remote access, reduce IT infrastructure costs, and enable automatic updates; - this platform will replace outdated processes, offer better integration with existing applications, and support LEXCEL compliance requirements, ultimately empowering legal teams to manage cases more effectively and deliver improved services to stakeholders. ### Lot Information Lot 1 Renewal: The contract may be extended by up to 4 years (two 2 year extensions). ### Planning Information Legal Case Management System (LCMS) The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: • Stage 1: Conditions of Participation (selection stage) • Stage 2: Full tender stage with detailed technical, commercial evaluation and system demonstrations Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities: This notice includes a questionnaire which is designed to be completed by organisations wishing to engage participate in this market engagement and assist the Council in this market insight stage. All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. This is NOT the commencement of a procurement procedure, neither is it a call for expressions of interest. Please complete the questionnaire hosted on ProContract -https://procontract.due-north.com- and submit the response, preferably via the messaging service on ProContract and/or via email to: Michelle.Davies@southwark.gov.uk This notice does not constitute a call for competition to procure any services for the Council, and the Council is not bound to accept any proposals offered. The Council is not liable for any costs, fees or expenses incurred by any party participating in this soft market testing/sounding exercise. Any procurement of any services by the Council in due course will be carried out strictly in accordance with the provisions of The Procurement Act 2023. Responses to the questionnaire will be treated confidentially. The Council’s tenders will be advertised on the ProContract portal; please see link below: https://procontract.due-north.com ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/063864-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jul 2026 | | Submission deadline | 16 Jul 2026 | | Future notice date | 22 May 2026 | | Award date | Not specified | | Contract period | 30 Jun 2027 - 30 Jun 2031 | | Recurrence | 2034-01-10 | ## Values | Field | Value | | --- | --- | | Tender value | £740,000 | | Lots value | £740,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF SOUTHWARK | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 2QH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | London Bridge & West Bermondsey | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | TLI44 Lewisham and Southwark | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support - 79130000 - Legal documentation and certification services ## Release History - 7 Jul 2026 at 16:28 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/063864-2026 - 19 Mar 2026 at 16:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/025409-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/063864-2026 7th July 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/025409-2026 19th March 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.southwark.gov.uk - https://procontract.due-north.com - https://procontract.due-north.com- - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=976aec8d-8523-f111-813c-005056b64545 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066f81. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066f81.json.