---
title: "Extension of the Existing Laboratory Information Management System (LIMS) Contract via Contract Change Notice (CCN)"
ocid: "ocds-h6vhtk-066f8f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066f8f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-066f8f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-066f8f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST"
published: "2026-03-19"
---

# Extension of the Existing Laboratory Information Management System (LIMS) Contract via Contract Change Notice (CCN)

Buyer: SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-066f8f

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## Summary

The procurement process involves Sheffield Teaching Hospitals NHS Foundation Trust who have extended their current Laboratory Information Management System (LIMS) contract through a Contract Change Notice (CCN). The extension is crucial to maintain uninterrupted pathology services across South Yorkshire and Bassetlaw sites, given the new LIMS provider is not yet operational. This IT services contract, classified under CPV category 72000000, has reached completion as of 19th March 2026 and was awarded to CliniSys Solutions Limited. The procurement method employed was a negotiation without publication due to extreme urgency brought about by unforeseen circumstances impacting continuity of clinical services.

This tender presents an opportunity for businesses in the IT services sector, particularly those specialising in consulting and software development, to align their offerings with the ongoing needs of public health institutions. Businesses with expertise in software support, maintenance, and hosting can benefit from understanding procurement processes involving service extensions for critical healthcare operations. Such firms could offer solutions that enhance operational continuity for pathology networks. Companies with agility to respond to urgent needs and possessing the infrastructure to support large scale health services would be well-suited to compete in similar future tenders.

## Notice

This VEAT notice relates to the extension of the existing Laboratory Information Management System (LIMS) contract through a Contract Change Notice (CCN). The contract has reached the end of its permissible term; however, continuation is essential to maintain uninterrupted pathology services across the Trust. The incoming LIMS provider is not yet operational at Barnsley and Rotherham sites. The extension is required to ensure business continuity, patient safety, and continued clinical operation.

### Lot Information

Lot 1

The Contracting Authority intends to award a Contract Change Notice (CCN) to extend the current LIMS contract beyond its original expiry date. The existing agreement has no further contractual extensions available; however, continuation of service is essential. The new LIMS provider is not yet operational at the Barnsley and Rotherham sites and will not be ready to mobilise for an extended period. Immediate termination of the incumbent solution would result in a critical loss of LIMS functionality, creating significant patient safety risks and rendering laboratory operations non-functional. The extension covers ongoing provision of LIMS software, support, maintenance, hosting, and associated services required to keep the pathology service operational. Additional information: This notice relates to a temporary continuation of the incumbent service to maintain operational continuity while the Authority completes the necessary processes to determine future service arrangements.

Options: The Contracting Authority may require flexibility in the contract term to ensure continuity of essential services while longer-term arrangements are reviewed and finalised.

### Procurement Information

The Contracting Authority is required to maintain continuity of essential clinical services supported by its Laboratory Information Management System (LIMS). The existing contract has reached the end of its permissible term; however, the Authority has experienced events and circumstances not capable of being foreseen during the original procurement and contract period. These circumstances require the continuation of the incumbent LIMS solution to ensure uninterrupted service delivery while the Authority progresses the actions necessary to confirm future arrangements. A cessation of the incumbent system at this time would create significant operational and patient safety risks, and the usual procurement timescales cannot be complied with without jeopardising critical clinical services. The conditions set out under Regulation 32(2)(c) of the Public Contracts Regulations 2015 therefore apply. The scope of the extension is strictly limited to what is required to maintain service continuity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/025435-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 Mar 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,426,683 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S5 7AU |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Burngreave |
| Westminster constituency | Sheffield Brightside and Hillsborough |
| Delivery location | TLE3 South Yorkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLINISYS SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 19 Mar 2026 at 16:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/025435-2026

## Notice URLs

- https://www.clinisys.com/
- https://www.sth.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-066f8f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-066f8f.json.