---
title: "Contract for Event Medical Cover"
ocid: "ocds-h6vhtk-067041"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067041"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-067041.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-067041.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CITY & COUNTY OF SWANSEA"
published: "2026-07-02"
---

# Contract for Event Medical Cover

Buyer: CITY & COUNTY OF SWANSEA  
Current stage: Tender  
OCID: ocds-h6vhtk-067041

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067041)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-067041.json)

## Summary

The public procurement process for the "Contract for Event Medical Cover" is initiated by the City & County of Swansea, a sub-central government authority in Wales, UK. The contract involves providing medical first aid cover for large-scale events across Swansea, such as the Wales Airshow and the Swansea International Jazz Festival. This procurement is in the tender stage with a closing date for submissions on 20th April 2026. The services fall under several categories including first-aid training services and ambulance services, with the location being Swansea (UKL18 region). The contract spans from 1st May 2026 to 30th April 2029, with an option for extension, under an open competition procurement method detailed as below threshold.

This tender presents significant opportunities for businesses specialising in medical services, especially those with experience in event support and compliance with health and safety regulations. Companies with strong customer service, comprehensive training programmes, and a commitment to quality standards are well-suited to compete for this contract. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are also encouraged to participate, meeting the requirements for excellent service delivery and equipment provision as part of the event management strategy.

## Notice

Swansea Council's Special Events Team delivers large-scale events across a range of venues, including outdoor parks and public spaces throughout the city. Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier. We are seeking a company or organisation with strong customer service, high-quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety. The contract for First Aid Cover will cover a 3-year period of events from 1st May 2026 - 30th April 2029 - With the option to extend for up to a further 24 months The requirements will change each year. At present we are still in the planning stage for future events and as such some exact events and timings are yet to be confirmed. All events are subject to date changes; specification changes and are subject to the event going ahead. Confirmation of the booking is only on receipt of an official order, which will be send by the appropriate Event Project Officer. The following are examples of the type and scale of events the Events Team have hosted and organised where First Aid Cover is required:- Wales Airshow Swansea Bay 10k Singleton Park Concerts Croeso Food and Drink Festival Outdoor Theatre Fireworks Christmas Parade Halloween Swansea International Jazz Festival Amplitude The price must include the cost for the provision of First Aid Personnel, necessary equipment, plus first aid vehicles or units when deemed necessary. Where larger scale events require specific infrastructure i.e. mobile field hospital, the Special Events Team will provide a suitable marquee/office unit. Medical Event Plans must be provided when requested by the Special Events Team to complete the Event Management Plan. Attendance at SAGs (online) may be required as defined by the event and SAG. All staff should be fully and appropriately trained. Provide an overview of the training your staff will have received. Contractors must comply with all established safe codes of practice in the workplace and comply at all times with the Health and Safety at Work Act 1974. Contractors must adopt a safe system of work and must supply the City and County of Swansea with sufficient method statements and risk assessments associated with that work as required by The Management of Health and Safety at Work Regulations (1992). A nominated Account Manager must be provided to deal direct with the Event Project Officer/Site Manager and provide a mobile number.

### Lot Information

Lot 1

Renewal: 1st May 2026 - 30th April 2029 - With the option to extend for up to a further 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/062437-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Jul 2026 |
| Submission deadline | 20 Apr 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 30 Apr 2026 - 30 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £65,000 |
| Lots value | £65,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY & COUNTY OF SWANSEA |
| Additional buyers | Missing |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA1 3SN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Waterfront |
| Westminster constituency | Swansea West |
| Delivery location | TLL18 Swansea |

## CPV Codes

### Divisions

- 80 - Education and training services
- 85 - Health and social work services

### Codes

- 80562000 - First-aid training services
- 85120000 - Medical practice and related services
- 85141000 - Services provided by medical personnel
- 85142000 - Paramedical services
- 85143000 - Ambulance services

## Release History

- 2 Jul 2026 at 15:11 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/062437-2026
- 20 Mar 2026 at 12:17 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025726-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/062437-2026
  2nd July 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/025726-2026
  20th March 2026 - Tender notice on Find a Tender

## Notice URLs

- http://etenderwales.bravosolution.co.uk
- http://www.swansea.gov.uk/dobusiness
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067041. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-067041.json.