---
title: "V4SDDC042 Election Printing"
ocid: "ocds-h6vhtk-0672a8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0672a8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0672a8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0672a8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH DERBYSHIRE DISTRICT COUNCIL"
published: "2026-05-20"
---

# V4SDDC042 Election Printing

Buyer: SOUTH DERBYSHIRE DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0672a8

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0672a8.json)

## Summary

South Derbyshire District Council sought to enhance their electoral services via a recent procurement process titled "V4SDDC042 Election Printing". This initiative falls under the services category with an emphasis on printed matter and related products, and printing and related services. Located in Swadlincote, UK, the council followed an open procurement method, ensuring competitive bidding for the comprehensive electoral services printing contract. Key dates included the tender period ending on 24th April 2026, with contract signing scheduled by 3rd June 2026. The awarded contract has been assigned to CIVICA ELECTION SERVICES LIMITED and is valued at £607,797.05 gross. The contract is structured to run from 1st July 2026 for an initial 24-month period, potentially extending to a total of 48 months.

This tender presents significant growth opportunities for companies specialising in electoral printing services, especially those capable of handling complex requirements like poll card production, ballot paper printing, and adaptation of postal vote stationery in compliance with Electoral Commission guidance. The open procedure and a focus on quality (weighted at 60%) as a key award criterion highlight the importance of high standards. SMEs were encouraged, as five out of eight final stage bids were from such entities, making it particularly favourable to medium-sized enterprises with proven expertise in printing services and the ability to adhere to strict statutory deadlines and data protection legislation. The potential extension options also hint at a long-term collaboration opportunity for the successful bidder.

## Notice

South Derbyshire District Council invites Tenders for the provision of comprehensive Electoral Services Printing. The successful supplier will be responsible for delivering a full range of electoral print materials essential to the administration of statutory electoral processes. This includes, but is not limited to: * Production and printing of poll cards * Printing of ballot papers for all electoral events * Supply and printing of postal vote stationery * Printing of canvass forms * Production of Individual Electoral Registration (IER) correspondence * Printing of postal vote review letters * Provision of braille ballot papers All services must be delivered in full compliance with Electoral Commission guidance, statutory deadlines, and all relevant data protection legislation, ensuring accuracy, security, and confidentiality throughout the lifecycle of the contract.

### Lot Information

Lot 1

Renewal: 2+1+1 contract Extensions are at the sole discretion of the council

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/046356-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2026 |
| Submission deadline | 24 Apr 2026 |
| Future notice date | Not specified |
| Award date | 19 May 2026 |
| Contract period | 30 Jun 2026 - 30 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £520,000 |
| Lots value | £520,000 |
| Awards value | £506,497 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH DERBYSHIRE DISTRICT COUNCIL |
| Locality | SWADLINCOTE |
| Post town | Derby |
| Postcode | DE11 0AH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | South Derbyshire |
| Electoral ward | Swadlincote |
| Westminster constituency | South Derbyshire |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA ELECTION SERVICES |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 79800000 - Printing and related services

## Release History

- 20 May 2026 at 12:17 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/046356-2026
- 24 Mar 2026 at 12:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026777-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/046356-2026
  20th May 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026777-2026
  24th March 2026 - Tender notice on Find a Tender
- https://procontract.due-north.com/Procurer/Advert/View?advertId=e4034fc1-7727-f111-813c-005056b64545&fromAdvertEvent=True

## Notice URLs

- https://www.civica.com/en-gb/campaigns/civica-election-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0672a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0672a8.json.