---
title: "Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute"
ocid: "ocds-h6vhtk-0672fb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0672fb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0672fb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0672fb.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE PIRBRIGHT INSTITUTE"
published: "2026-07-07"
---

# Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute

Buyer: THE PIRBRIGHT INSTITUTE  
Current stage: Award  
OCID: ocds-h6vhtk-0672fb

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## Summary

The most recent update for the procurement process was on 7th July 2026, characterised by awarding the contract for the 'Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute' to Gardner Denver Ltd ta PSI ACB. The award falls under the services industry category, primarily focusing on repair and maintenance services of compressors and is set to ensure statutory and regulatory compliance while maintaining operational resilience. The Pirbright Institute, located in Woking, UK, executed this open procedure, initially tendered on 24th March 2026, and succeeded through multiple procurement stages culminating in the award in July 2026. The contract spans from 1st August 2026 to 31st July 2029, with an optional 12-month extension, ensuring continued support and functionality of vital compressed air systems.

This contract provides an excellent opportunity for businesses specialising in maintenance services, particularly those with a focus on air compressor systems. By participating in such tenders, companies can expand their market presence and secure long-term engagements beneficial to business growth. Small and medium enterprises (SMEs) also stand a significant chance, as the procurement process revealed that six out of the seven final stage bids were from SMEs. Engaging with such contracts could enhance an organisation's portfolio and establish vital collaborations within the public sector, driving competitive advantage and fostering industry reputation.

## Notice

Project Background The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute's compressed air systems. 1.1 The proposed contract will: 1.2 Ensure statutory and regulatory compliance 1.3 Safeguard operational resilience across the estate 1.4 Deliver cost predictability through planned maintenance 1.5 Enhance asset lifecycle management and performance monitoring Scope of requirement The scope shall include, as a minimum: * Two service visits per compressor per annum (one minor and one major service unless otherwise specified) * Servicing in full compliance with original equipment manufacturer (OEM) requirements * Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor's nominated point of contact * Alignment of service delivery with the Institute's planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit * Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers * Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised * Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works * Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework * Replacement of consumables within the defined service scope * Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices * Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition * Emergency call-out provision with a target four-hour response time for critical assets Manufacturers in Scope The estate includes equipment manufactured by: * Atlas Copco * CompAir * Hydrovane * Busch Vacuum Solutions * Beko Technologies * HPC * Hi-Line * JORC 1.8 Compliance Requirements The Contractor must ensure compliance with: * Pressure Systems Safety Regulations 2000 * Health and Safety at Work etc. Act 1974 * Provision and Use of Work Equipment Regulations 1998 * Control of Substances Hazardous to Health Regulations 2002 The Contractor shall: * Provide RAMS for each visit * Maintain appropriate insurances * Ensure engineer competence and certification * Operate within site security protocols including accessing contained areas.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/063772-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2026 |
| Submission deadline | 6 May 2026 |
| Future notice date | Not specified |
| Award date | 6 Jul 2026 |
| Contract period | 31 Jul 2026 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £249,554 |
| Lots value | £249,554 |
| Awards value | £141,746 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE PIRBRIGHT INSTITUTE |
| Locality | WOKING |
| Post town | Guildford |
| Postcode | GU24 0NF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Normandy & Pirbright |
| Westminster constituency | Surrey Heath |
| Delivery location | TLJ25 West Surrey |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GARDNER DENVER LTD TA PSI ACB |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services
- 51 - Installation services (except software)

### Codes

- 42120000 - Pumps and compressors
- 42123000 - Compressors
- 42123400 - Air compressors
- 42124300 - Parts of air or vacuum pumps, of air or gas compressors
- 42124330 - Parts of air compressors
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50531300 - Repair and maintenance services of compressors
- 51134000 - Installation services of compressors

## Release History

- 7 Jul 2026 at 14:34 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/063772-2026
- 27 Apr 2026 at 14:48 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038164-2026
- 24 Mar 2026 at 15:02 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026912-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/063772-2026
  7th July 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/038164-2026
  27th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/026912-2026
  24th March 2026 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
  The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.pirbright.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0672fb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0672fb.json.