---
title: "Supply, Installation & Maintenance of HR and Payroll System"
ocid: "ocds-h6vhtk-0676ff"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0676ff"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0676ff.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0676ff.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "EAST DURHAM COLLEGE"
published: "2026-05-08"
---

# Supply, Installation & Maintenance of HR and Payroll System

Buyer: EAST DURHAM COLLEGE  
Current stage: Tender  
OCID: ocds-h6vhtk-0676ff

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## Summary

East Durham College initiated a procurement process for the supply, installation, and maintenance of a Human Resources and Payroll System. This procurement falls under the services category with a focus on time accounting or human resources software packages. The process was conducted via an open procedure with a gross value of £240,000, and submissions were to be made by 7th May 2026. Located in Co Durham, UK, the college had aimed to replace its existing system with a more user-friendly version that integrates seamlessly with existing financial systems such as Sage 200. The procurement was initially active and received updates but subsequently experienced a cancellation due to the requirement to extend the submission deadline as of 8th May 2026. The contracting authority is East Durham College, a public authority within the sub-central government classification, and the initial phase was in the tender stage, ultimately cancelled before the award phase.

This project presents substantial business opportunities, especially for companies specialised in software development and IT consulting, particularly those with expertise in human resources and accounting software. Businesses with capabilities in integrating business software with existing accounting packages like Sage 200, or those that can provide customisable reporting functions and system interface capabilities, would find this tender particularly suited to their skills. The potential future tender, considering the previous cancellation, suggests that adaptable businesses prepared to meet deadline extensions and specific data integration requirements could effectively grow their market presence and establish long-term partnerships with educational institutions in the UK.

## Notice

SCHEDULE 1-SPECIFICATION East Durham College is seeking to replace its current HR and Payroll combined system with a modern, user-friendly interface and a comprehensive, accurate user-friendly reporting function. It should be able to link directly to Sage 200 or be supported by its own finance package (separate tender). The reporting function will need to be if possible compatible with Sage 200 Finance/Accounting systems or have a finance package linked to it (separate tender). It should be able to accommodate bespoke reports which can report on and span not only tax years (April to March) but also our financial year (August to July) and academic years (September to August) as well as be able to interpret and calculate data. The reporting functionality should also if possible, facilitate reports being exported in a range of formats including but not limited to excel, word and pdf. The software will also be required to interface with an in-house data system for the purpose of import/export of staff identity profiles. The number of staff should by no means infer that this is a standard SME set up as the Organisation has a wide variety of, sometimes complex, contractual terms & basis, payments, pensions, company pay and benefits criteria, which needs to be accommodated and calculated accurately and effectively for both monthly and annual returns. Tenders must ensure they give a detailed response as to how they will provide the required services. Bids will be assessed against the evaluation criteria outlined in this document. Upon completion of the scoring process, the bidders achieving the highest overall score will be shortlisted. These shortlisted bidders will then be invited to the final stage of the process, which will consist of a presentation/demonstration and further clarification. Please refer to Annex 1 for a full and comprehensive breakdown of our requirements.

### Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. We may require the right to purchase additional licenses and/or modules to meet existing or future needs.

Renewal: The option of a 12 month extension to this contract may be used in cases of unforeseen circumstances or to address any issues that may arise during the contracts end date

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042555-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 May 2026 |
| Submission deadline | 7 May 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Jan 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £240,000 |
| Lots value | £240,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST DURHAM COLLEGE |
| Additional buyers | Missing |
| Locality | CO DURHAM |
| Post town | Sunderland |
| Postcode | SR8 2RN |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Peterlee West |
| Westminster constituency | Easington |
| Delivery location | TLC North East (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services

## Release History

- 8 May 2026 at 13:17 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/042555-2026
- 23 Apr 2026 at 10:39 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037002-2026
- 27 Mar 2026 at 16:16 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028716-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/042555-2026
  8th May 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/037002-2026
  23rd April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/028716-2026
  27th March 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-14104
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-14108
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15182

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0676ff. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0676ff.json.