--- title: "Travel Management Service" ocid: "ocds-h6vhtk-067868" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067868" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-067868.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-067868.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SHEFFIELD HALLAM UNIVERSITY" published: "2026-03-30" --- # Travel Management Service Buyer: SHEFFIELD HALLAM UNIVERSITY Current stage: Planning OCID: ocds-h6vhtk-067868 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067868) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-067868.json) ## Summary Sheffield Hallam University is initiating a tender process to procure a Travel Management Service aimed at facilitating travel for both staff and students across various academic activities. The procurement falls under the services category and requires a Travel Management Company (TMC) to deliver end-to-end solutions, including flight bookings, accommodation, compliance with travel policies, and providing support for complex itineraries and emergency situations. The process is currently in the planning stage, with a Preliminary Market Engagement (PME) due by 15 April 2026, allowing suppliers to provide insights ahead of formal tendering. The contract, once awarded, will have a term from 1 September 2026 to 31 July 2030, with the potential for renewal. The geographic scope includes multiple regions across the United Kingdom, ensuring widespread applicability of the services. This procurement represents a significant opportunity for travel agencies and companies specialising in travel management services. Developing innovative solutions that enhance booking experiences, ensure compliance, and deliver value for money could differentiate potential suppliers in a competitive market. Businesses experienced in handling academic and research travel, with the capability to negotiate competitive rates and provide robust support for traveller care obligations, are particularly well-suited to compete for this contract. Participation in the PME offers an opportunity for suppliers to influence the service design and requirements, potentially shaping the tender specifications to align with their strengths. By engaging early in this process and demonstrating expertise in travel management for educational institutions, companies can position themselves as key players in the tender competition. ## Notice The University requires a Travel Management Company (TMC) to deliver a comprehensive travel management service supporting both staff and student travel across a wide range of academic, research, and operational activities. This requirement forms part of the University's wider objective to implement a travel management service that improves the overall booking experience, enhances visibility and control of travel activity and expenditure, and strengthens the support available to travellers. The TMC will be expected to provide an end-to-end travel management solution that includes: Booking flights, rail, ground transportation, accommodation, and associated travel services Supporting both individual and group travel requirements for staff and students Providing intuitive online booking tools alongside assisted booking support for complex itineraries Ensuring compliance with University travel policies, approval workflows, and financial controls Negotiating competitive rates and delivering demonstrable value for money Providing responsive support for last-minute changes, disruptions, and emergency situations Supporting the University's duty of care obligations, including traveller tracking and risk management Delivering comprehensive management information and reporting to support monitoring, analysis, and continuous improvement of travel activity and spend Travel is a key enabler of the University's teaching, research, and student experience. Staff travel supports conferences, research collaboration, and operational activity, while student travel underpins field trips, placements, and academic programmes. The Authority anticipates that travel management services will be delivered through a transaction-based or percentage fee model, ### Planning Information The University is conducting a Preliminary Market Engagement (PME) to gather market insight and inform the development of a future Travel Management Service for staff and students. This engagement allows suppliers to: Share expertise, service models, and innovations Provide feedback on the proposed service scope Highlight best practices in travel management The University will also engage internal stakeholders to ensure the service reflects user needs and addresses current challenges. Feedback from this process will be used to: Refine requirements Design a service that is efficient, compliant, and user-focused This is not a call for competition and will not be used to evaluate suppliers. Further details and invitations will be shared with suppliers who register their interest. Submission of Expressions of Interest Suppliers wishing to participate should register their interest through the University's procurement portal. https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home Upon registration, suppliers will be given access to the PME documentation and any supporting materials. Clarification Questions and Feedback Suppliers may submit clarification questions and feedback through the procurement portal by the stated deadline in the PME document. Responses to clarification questions may be shared with all participating suppliers to ensure transparency. Important Notice This engagement exercise is being undertaken in accordance with the principles of the Procurement Act 2023 and does not constitute a formal call for competition. Participation in this exercise will not influence the evaluation of any future procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/029362-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Mar 2026 | | Submission deadline | Not specified | | Future notice date | 15 Apr 2026 | | Award date | Not specified | | Contract period | 31 Aug 2026 - 31 Jul 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SHEFFIELD HALLAM UNIVERSITY | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S1 1WB | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | City | | Westminster constituency | Sheffield Central | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63510000 - Travel agency and similar services ## Release History - 30 Mar 2026 at 18:58 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/029362-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/029362-2026 30th March 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.shu.ac.uk - https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067868. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-067868.json.