---
title: "T2743 Digitisation of Building Control Records"
ocid: "ocds-h6vhtk-067a3c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067a3c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-067a3c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-067a3c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BELFAST CITY COUNCIL"
published: "2026-04-01"
---

# T2743 Digitisation of Building Control Records

Buyer: BELFAST CITY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-067a3c

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## Summary

The contracting process initiated by Belfast City Council involves the digitisation of building control records. This procurement, titled "T2743 Digitisation of Building Control Records," falls under the industry category of services, specifically focusing on microfilming services and equipment. The council is currently in the planning stage of this procurement, and a pre-market engagement (PME) is scheduled. Interested parties must register their interest and submit a questionnaire by 24th April 2026. The contract period is planned from 5th October 2026 to 4th October 2029, with a possible extension until 2030. The process adheres to Northern Irish devolved regulations and will be conducted through the eSourcing NI platform.

This tender presents significant opportunities for businesses involved in digitisation services, microfilming, and records management. Companies that can provide robust digital solutions compatible with existing council software systems will find this procurement particularly relevant. Firms with experience in converting hardcopy documents into electronic formats and managing electronic databases will be competitive contenders. The project not only looks to streamline records for efficient access and disaster recovery but also aims to expand the digitisation process to potentially include all Building Regulations and Licensing applications in the future. Engaging with this contract could foster long-term business growth through public sector collaboration.

## Notice

This Contract is for the digitisation of building control records. This involves the process of converting information onto an electronic format and the database management of such information held electronically. The Service provided is compatible with the Councils existing software systems. Scanned copies of all original documentation and drawings to be uploaded to a secure share point site following digitisation. The Contractor liaises with the nominated officer and other relevant Council staff as necessary throughout the contract period. The Council currently digitises its Building Control records for the following reasons: To reduce in-house storage of hardcopy records and to comply with retention and disposal schedules. Faster access to information (thus reducing staff time and saving money); Disaster recovery/business continuity; Currently only Building Regulation Full Plans applications are processed in batches of approximately 20 applications per week for digitisation, however this process may be widened to include all Building Regulations and Licensing applications. In addition, it may be widened in future to include street naming and numbering documentation and site inspection diaries when required.

### Planning Information

Pre Market Engagement is being carried out prior to release of the regulated below threshold tender.
Pre Market Engagement for the Digitisation of Building Control Records. The Council is carrying out PME to engage with the marketplace to understand the current market offering of Microfiche, Microfilm and associated industry standards. 
To register your interest to participate in the PME and obtain a Questionnaire to complete, please send an email to cps@belfastcity.gov.uk at the latest by 3pm on or before Friday 24th April 2026.
The pre market engagement exercise will take the form of an initial questionnaire and will help the Council develop an informed specification that is fit for purpose.
If required, the Council will engage with Suppliers through clarifications, meetings etc to discuss the responses. If you have any questions about this requirement, please send them to cps@belfastcity.gov.uk. We will endeavour to respond as quickly as possible.
The Council reserves the right to contact any or all organisations who responds to this PME, however, there is no guarantee that all organisations will be contacted who submit an interest.
All information returned as part of this PME exercise will assist in the development of the specification. 
The Council uses eSourcing NI as its etendering platform. If you are not yet registered with eSourcing NI we would suggest you do so without delay.
Whilst the Council will endeavour to keep any respondents to this PME exercise informed on developments of the tender process, the Council cannot guarantee this. 
Organisations are advised to register with eSourcing NI in order to see any advertised tender opportunities as well as regularly checking the Council's website for opportunities.
The Council reserves the right to discontinue any discussions or tender procedures at any time and are not liable for any costs incurred by suppliers associated with participating in this PME exercise.
PLEASE NOTE: This is a regulated below threshold tender that will be advertised on the etendering portal - eSourcing NI (https://e-sourcingni.bravosolution.co.uk/web/login.shtml). 
No further notices will be published in relation to this tendering opportunity in accordance with the Procurement Act 2023.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030122-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | 24 Apr 2026 |
| Award date | Not specified |
| Contract period | 4 Oct 2026 - 4 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BELFAST CITY COUNCIL |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT2 8DJ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Central |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | TLN06 Belfast |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 38654000 - Microfilm and microfiche equipment
- 79961330 - Microfilming services

## Release History

- 1 Apr 2026 at 08:41 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/030122-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/030122-2026
  1st April 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://e-sourcingni.bravosolution.co.uk/web/login.shtml
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067a3c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-067a3c.json.