---
title: "Photobook Software Licenses"
ocid: "ocds-h6vhtk-067db3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067db3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-067db3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-067db3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LONDON BOROUGH OF HAVERING"
published: "2026-04-08"
---

# Photobook Software Licenses

Buyer: LONDON BOROUGH OF HAVERING  
Current stage: Award  
OCID: ocds-h6vhtk-067db3

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## Summary

The procurement process, initiated by the London Borough of Havering, involves the awarding of a contract for Photobook Software Licenses. This contract is classified in the software package and information systems industry category and is pertinent to the region of Romford, United Kingdom. The procurement was conducted through a direct method, below the threshold and without competition, and is currently in the award stage as of 8th April 2026. The contract entails a value of £88,560 gross and will commence on 1st May 2026, continuing until 30th April 2028, with legal underpinnings from the Housing Act and Regulator of Social Housing Consumer standards.

This tender represents a substantial opportunity for businesses specialising in software solutions, particularly those catering to public authorities with specific requirements like data collection, record keeping, and system audits. Small and medium-sized enterprises, especially those experienced in providing similar services to sub-central government entities, are well-suited to participate. The collaboration with HOUSEMARK LIMITED, a Coventry-based SME, highlights the viability for SMEs in fulfilling such procurement needs efficiently, thus fostering business growth and innovation in the software industry.

## Notice

We are procuring a new housing management system, which should have similar functions to Photobook. However, the procurement is delayed and the configuration of the new system will take time. We need to continue using Photobook system for another two years. We are required to have a data collection system that keeps accurate and multiple records, photos and evidence of estate cleaning and inspections available to residents and Leaseholders. Daily records are required of all Caretaker cleaning and inspections carried out, in order to charge residents and Leaseholders for the service. We must be able to provide accurate KPIs showing that service has been delivered. We are also required to have records of HHSRS (Housing Health & Safety Rating System) inspections of all our 12,800 properties, with photographs of rooms and communal areas of the property. These requirements have come from the Housing Act and the Regulator of Social Housing Consumer standards. We are also required to use Photobook to record tenancy audits and settling in visits with tenants. This will give us secure record keeping, with accurate number of audits being logged and reported on. Audits enable us to assess the needs of our residents and prevent tenancy fraud, and are required by the Regulator. Our current Housing management system cannot carry out any of these functions, and a paper based system is not secure or sufficient, and is open to mistakes and losses. Photobook application has given us the ability to do assessments, take photographs and evidence work that has been undertaken, with time and date stamps. We have been using Photobook for two years, and now require licences for a further two years. We have explored alternative systems internally and externally, and these are not viable. The relative low cost of Photobook is the best option. We have experience of using Photobook, and the system is excellent and meets our requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031826-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Apr 2026 |
| Contract period | 30 Apr 2026 - 30 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £73,800 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF HAVERING |
| Locality | ROMFORD |
| Post town | Romford |
| Postcode | RM1 3BB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI5 Outer London - East and North East |
| ITL 3 | TLI52 Barking & Dagenham and Havering |
| Local authority | Havering |
| Electoral ward | St Edward's |
| Westminster constituency | Romford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HOUSEMARK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 8 Apr 2026 at 10:32 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/031826-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/031826-2026
  8th April 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067db3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-067db3.json.