---
title: "eSafe renewal SYP"
ocid: "ocds-h6vhtk-067f19"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067f19"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-067f19.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-067f19.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY"
published: "2026-04-09"
---

# eSafe renewal SYP

Buyer: SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-067f19

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## Summary

South Yorkshire Mayoral Combined Authority has recently completed a procurement process for the renewal of eSafe software licenses used by South Yorkshire Police. The tender, titled "eSafe renewal SYP" under the industry category of "Software package and information systems," aims to monitor known online sex offenders through a call-off contract with Phoenix Software Ltd. The procurement is situated in the Yorkshire region (UKE) and is classified under the main procurement category of goods. While the procurement method was limited, bypassing the usual call for competition, it was conducted under the West Yorkshire Combined Authority IT framework. The process reached the award stage on 9th April 2026, with a related contract beginning from 14th April 2026, extending potentially over four years.

This tender presents significant business growth opportunities, especially for suppliers in the software and IT security sectors. It underscores a growing demand for specialised software solutions aimed at public safety and criminal monitoring, which are crucial for public sector authorities. Businesses with expertise in information systems and software development, particularly those capable of managing sensitive data and large scale licensing agreements, would find themselves well-suited to compete or collaborate in similar procurement opportunities. Phoenix Software Ltd's engagement highlights the prospects for companies with existing framework agreements to secure substantial contracts without the conventional tendering process.

## Notice

eSafe renewal for SYP, a software package which will allow for the monitoring of known online sex offenders.

### Lot Information

Lot 1

In March 2021 SYP purchased ESafe online monitoring software for the first time, to allow the monitoring of 100 RSOs. This was through a grant from the Home Office but on the understanding from SYP that the organisation would be responsible for the costs in the future. SYP renewed and funded this process in 2022 and 2023 purchasing 80 and 100 licences respectively. Demand has increased in terms of the number of RSOs managed by SYP's ViSOR teams and the use of Esafe monitoring software has naturally increased as well. Upon renewal in 2025 it was agreed 110 licenses would be required, a further demand has been identified towards the end of 2025 and it is anticipated in 2026 more licenses will be needed and the number has been increased to 120. The supplier Smoothwall have advised that they always worked outside public sector frameworks, due to the fact that they are the only Supplier in the UK that provides this service and therefore no need for tendering exercises. However, a commercial agreement has been set up with Phoenix Software Ltd via the WYCA IT framework in order to put in a place a contract from 14/04/26 onwards for up to 4 years with extensions for the required 120 licenses.

### Procurement Information

CALL-OFF CONTRACT AWARDED UNDER THE AUSPICES OF THE WEST YORKSHIRE COMBINED AUTHORITY FRAMEWORK FOR THE SUPPLY OF IT HARDWARE, NETWORKING & SECURITY EQUIPMENT AND COMMERCIAL OFF THE SHELF SOFTWARE (COTS) - REF.2821-2022

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032443-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Apr 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £45,237 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 2BQ |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PHOENIX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Apr 2026 at 13:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032443-2026

## Notice URLs

- https://www.southyorkshire-ca.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-067f19. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-067f19.json.