---
title: "Storage and Management of Lloyd George Medical Records"
ocid: "ocds-h6vhtk-068047"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068047"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068047.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068047.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD"
published: "2026-04-10"
---

# Storage and Management of Lloyd George Medical Records

Buyer: NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-068047

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## Summary

The NHS Hampshire and Isle of Wight Integrated Care Board (ICB) has awarded a contract for the storage and management of Lloyd George Medical Records, focusing on services related to data storage. This procurement, under the Public Contracts Regulations 2015, was facilitated through the ESPO Framework 390_22, specifically targeting Total Document Management Solutions. The procurement falls outside the application scope of the EU directives and was conducted using a limited award procedure without prior publication. Finalised in March 2026, the contract with Restore plc spans from 16th March 2026 until 15th January 2027, covering the relocation, scanning, and retrieval of medical records. The project, located within the UKJ3 region, is classified under CPV code 72317000—data storage services—and has a total value of £747,084.96.

This tender presents significant opportunities for businesses involved in document management and storage solutions, particularly those specialising in healthcare record management. Companies offering services such as scanning, indexing, and secure document disposal could find this procurement beneficial to business growth. As the contract allows the possibility of including additional practices over its duration, it could offer an expanding scope of work for adaptable and scalable providers. The detailed criteria focused on price underlines the importance for competitive pricing strategies from the participating suppliers. Businesses with the capability to innovate and meet the evolving needs of NHS practices within the Hampshire and Isle of Wight Integrated Care System stand to benefit the most from such contracts.

## Notice

NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records. This provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training.

### Lot Information

Lot 1

The contract was awarded via the ESPO Framework 390_22 for Lot 3 - Total Document Management Solutions. This provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records, for participating practices across the HIOW Integrated Care System. This involves two processes: * Relocation of the paper record from the practices to the central store, including the barcoding and indexing of each record. * Retrieval of the paper record as required by the practice. The service has been procured via the ESPO 390_22 Document Management Solutions Framework. The ICB are awarding to Restore Records Management Ltd. The ICB reserves the right to include any practice within the stated footprint, over the life of the contract. The lifetime value of the contract is PS747,084.96. The contract starts on the 16th of March 2026 until the 15th of January 2027.

### Procurement Information

The contract was awarded via the Lot 3 of the ESPO, 390_22, Document Management Solutions framework in accordance with the permitted framework terms.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032942-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Mar 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £747,084 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD |
| Locality | EASTLEIGH |
| Post town | Southampton |
| Postcode | SO50 5PB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ35 South Hampshire |
| Local authority | Eastleigh |
| Electoral ward | Eastleigh Central |
| Westminster constituency | Eastleigh |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72317000 - Data storage services
- 79996100 - Records management

## Release History

- 10 Apr 2026 at 15:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032942-2026

## Notice URLs

- https://www.hantsiow.icb.nhs.uk/icb

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068047. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068047.json.